School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway

Time: 4:00 p.m.

January 24, 2008 Workshop

Call to Order
1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Workshop Items
2. Review Clay County's Records Management Plan
Attachment: Public Records Plan 2007-12-04.pdf
Attachment: Public Records Plan Tracking.xls

Tom Moore, Director of Information Services, introduced the consultant, Steve Lewis, who had been contracted to develop the Records Management Plan.  A "Records Task Tracking" chart summarized the recommendations. 

The following priorities were suggested by Mr. Moore to begin the process of implementing the Plan:

  • Approve a written policy outlining e-mail responsibilities and retentions
  • Organization of records in the Instructional Division for student records 
  • Organization of records in the Business Affairs Division (Purchasing/Accounts Payable)
  • Off-Site Storage

Superintendent's Requests (There were none)
School Board's Requests (There were none)
Adjournment (5:40 p.m.)