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Agenda Plus
School Board of Clay County
April 2, 2020 - Regular School Board Meeting
Title
C21 - Student Activity Account (Internal Account) Audits for the 2018-2019 Fiscal Year
Description

SBE Rule 6A-1.087 requires a written report to the school board covering internal funds which includes any notations of any failure to comply with requirements of Florida Statues, State Board of Education Regulations and policies of the school board and commentary as to financial management and irregularities.  This report is being presented and filed as a part of the public record.  After reports were prepared for each of the 42 schools, each respective principal'supervisor was provided with the report which identified departures from Florida Statutes, SBE Rules, rules of the School Board and school internal account policies and procedures, as applicable.  Each principal/supervisor has responded and the reply is made a part of each report.

Gap Analysis

SBE Rule 6A-1.087, Florida Administrative Code, requires the submission of a written and signed report to the School Board for the audit of Student Activity Account.  

Previous Outcomes

For the 2018-19 school year, the Student Activity Funds (Internal Accounts) were audited by the District's Auditing Firm Purvis Gray & Company.  

Expected Outcomes

The submission of the reports will provide greater transparency regarding the accuracy of financial reportings and compliance with applicable statutes, rules, guidelines, policies and procedures.

Strategic Plan Goal

Goal; Strategy 2.4:  Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Receive and file the individual school reports and responses for the year ending June 30, 2019.

Contact
Dr. Susan M. Legutko, Assistant Superintendent of Business Affairs , Mary Kay Kirk, Student Activity Account, (904) 336 6746
Financial Impact
There is no financial impact on schools or budgets by the receipt of these reports and responses.
Review Comments
Attachments
Final 03458AR19 SAS114 Internal Acct Clay Co School District.pdf
FInal 03458AR19 Internal Acct Clay Co School District.pdf
2018-2019 Audit Comments and Responses 3.2020.pdf