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Agenda Plus
School Board of Clay County
June 1, 2023 - Regular School Board Meeting
Title
C19 - BID Award
Description

Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Contract Services for Site Work – County Wide Bid #23-F-244:  Contract Period is for a one (1) year period from May 15, 2023 through May 14, 2024 with the option to renew for three (3) additional one (1) year contract periods upon mutual agreement, in writing. Bid established for a Contractor to furnish, and deliver as required, all necessary labor, materials, equipment and transportation to provide equipment and one operator plus laborer and/or material (if applicable) to perform Site Work County Wide. One bid was received and evaluated by the Purchasing Department to be a responsive & responsible Bid. The Maintenance and Facility Departments determined the bidder was qualified to do the work as specified. Negotiations resulted in terms that were in the best interest of the School Board and mutually agreeable for the vendor. The vendor awarded was the sole responsive and responsible bidder meeting specifications.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

Prior Board approved Bid has expired but it was used successfully during the past terms to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the vendor to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 2;  Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.
 

Recommendation

Award BID as follows:

a. Contract Services for Site Work – County Wide Bid #23-F-244: 

  • Creative Concrete Design of Columbia County, Inc., 161 SW Covey Court, Lake City, FL 32025
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Contract Services for Site Work – County Wide Bid #23-F-244: The total estimated expenditure for the one (1) year contract is $500,000.00 from General and Capital Revenue.
Review Comments
Attachments

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