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Agenda Plus
School Board of Clay County
June 24, 2021 - Regular School Board Meeting
Title
C20 - BID Renewal
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Chiller Services County Wide Bid #18-MA-314:  Contract Period is September 1, 2021 through August 31, 2022. The contract period is for 1 year and is the first renewal option for Bid.

b. Grounds Maintenance and Landscaping Services County Wide Bid #19-MA-316:  Contract Period is September 1, 2021 through August 31, 2022. The contract period is for 1 year and is the first renewal option for Bid.

Gap Analysis

The District requires contractors to provide services to ensure our facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors ​to continue providing quality services and products at the same terms and conditions as when the original Bid were awarded.

Strategic Plan Goal

Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Extend renewal as follows:

a. Chiller Services County Wide Bid #18-MA-314:

  • Trane US, Inc., 8929 Western Way, Jacksonville, FL 32256
  • Siemens Industry, Inc., 8940 Western Way, Suite 1, Jacksonville, FL 32256
  • Carrier Corporation, 9143 Phillips Hwy, Suite 330, Jacksonville, FL 32256

b. Grounds Maintenance and Landscaping Services County Wide Bid #19-MA-316:

  • ABM Industry Groups, LLC., 6478 Hwy 90, Suite E, Milton, FL 32570
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Chiller Services County Wide Bid #18-MA-314: The total estimated expenditure for the first, 1 year contract renewal is $160,000.00 from General Revenue.

b. Grounds Maintenance and Landscaping Services County Wide Bid #19-MA-316: The total estimated expenditure for the first, 1 year contract renewal is $600,000.00 from General Revenue.
Review Comments
Attachments

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