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Agenda Plus
School Board of Clay County
June 29, 2023 - Regular School Board Meeting
Title
C20 - District Print Center Equipment Refresh
Description

The District Print Center currently services our Schools and Departments by providing Black & White and Full Color printed material at a reasonable cost.  A few on the items produced are FIC cards, Free and Reduced Lunch Applications, Title 1 Information Letters, No Child Left Behind Information, Employee Handbooks and Forms, CCEA and CESPA Contract Books, MIS Forms, Training/Workshop Material, Supplemental Curriculum for Students, Tardy/Clinic/Hall Passes, Graduation Programs, Flyers, Certificates, Booklets and Envelopes. School year 2022/2023 the Print Center had an estimated 3,000 job requests totaling over $240,000. The economical pricing the Print Center offers our Schools and Departments is based on the material, supplies and equipment cost that the Print Center incurs. 

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

The District has been using Xerox production equipment for the past twenty plus years. The smooth operation and reliability of the equipment allows the Print Center to meet the needs of District Departments and Schools. Xerox provides us with Service Technicians that are experienced and respond in a timely manner.

Expected Outcomes

Upon approval by the Board, we expect the vendor to provide quality services and products so the District Print Center can continue providing quality services and products to the Schools and Departments.

Strategic Plan Goal

Goal 2;  Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.
 

Recommendation

Authorize the Superintendent to finalize and execute the Lease Agreements and Pool Plan Agreement utilizing the State of Florida Agreement #44000000-NASPO-19-ACS, NASPO Master Agreement # 140606.

Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
Estimated $9,613.30 a month for 72 months from General Revenue
Review Comments
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