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Agenda Plus
School Board of Clay County
June 5, 2025 - Regular School Board Meeting
Title
C18 - BID Renewals
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a.  Small Scale Construction – County Wide Bid #24-F-248: Contract Period is July 1, 2025 through June 30, 2026. The contract period is for one (1) year and is the first of three renewal options.

b.  Ice Cream and Frozen Novelties – County Wide Bid #20-SFS-10 Contract Period is July 31, 2025 through July 30, 2026. The contract period is for one (1) year and is the final renewal option.

c.  Contract Services for Electrical Construction – County Wide Bid #22-F-240. Contract Period is July 1, 2025 through June 30, 2026. The contract period is for one (1) year and is the first of three renewal options.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the contractors and vendors to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Extend renewal as follows:

a.  Small Scale Construction – County Wide Bid #24-F-248:

  • E. Vaughan Rivers Inc., 1882 Bellair Boulevard, Orange Park, FL 32073
  • Gary S. Bailey Inc., 5201 C.R. 218, Middleburg, FL 32068
  • The Rose Group LLC, 2933 N. Myrtle Avenue #101, Jacksonville, FL 32209
  • Thomas May Construction Company, 310 College Drive, Orange Park, FL 32065
  • Trane U.S. Inc., 8929 Western Way, Jacksonville, FL 32256
  • Baker Design Build, 219 Newnan Street, 2nd Floor, Jacksonville, FL 32002
  • Hager Construction Company, 2037 Gilmore Street, Jacksonville, FL 32204
  • Mayer Najem Construction, 8647 Baypine Rd, Suite 106, Jacksonville, FL 32056
  • Scorpio, 3911 W Newberry Rd, Gainesville, FL 32607
  • Premier American Construction Inc., 4613 Hwy 17, Fleming Island, FL 32003

b.  Ice Cream and Frozen Novelties – County Wide Bid #20-SFS-10:

  • DeConna Ice Cream, 6300 West Highway 318, Reddick, FL 32686

C.  Contract Services for Electrical Construction – County Wide Bid #22-F-240:

  • First Low Bidder: Parks Electric Service, Inc., PO Box 326, Middleburg, FL 32050
  • Second Low Bidder: T & M Electric of Clay County, LLC, 200 College Drive, Orange Park, FL 32065
  • Third Low Bidder: Premier Communications Group, Inc., 110 Cumberland Park Dr. Suite 109, St. Augustine, FL 32095
Contact
Ms. Dawn Posey, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: dawn.posey@myoneclay.net
Financial Impact
a. Small Scale Construction – County Wide Bid #24-F-248: The total estimated expenditure for the one (1) year contract renewal is $10,000,000.00 from General and Capital Revenue.

b. Ice Cream and Frozen Novelties – County wide Bid #20-SFS-10: The total estimated expenditure for the one (1) year contract renewal is $200,000 from School Food Service Revenue.

c. Contract Services for Electrical Construction – County Wide Bid #22-F-240: The total estimated expenditure for the one (1) year contract renewal is $100,000 from General and Capital Revenue.
Review Comments
Attachments

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