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Agenda Plus
School Board of Clay County
March 5, 2026 - Regular School Board Meeting
Title
C15 - BID Renewals
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Fencing and Gates Installation and Repair – County Wide Bid #23-F-241: Contract Period is May 8, 2026 through May 7, 2027. The contract period is for one (1) year and is the first of three renewal options.

b. Exterior Door Replacements – County Wide #23-MA-325:  Contract Period is May 5, 2026 through May 4, 2027.  This contract period is for one (1) year and is the third of three renewals.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products and/or services to ensure our students and staff receive the products and/or services to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original contracts were awarded.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Extend renewal as follows:

a. Fencing and Gates Installation and Repair – County Wide Bid #23-F-241:

  • Armstrong Fence Co, 3226 Talleyrand Ave, Jacksonville, FL 32206

b. Exterior Door Replacements – County Wide #23-MA-325:

  • Superior Hardware Products 716 Industry Drive, Longwood, FL 32750
Contact
Ms. Dawn Posey, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: dawn.posey@myoneclay.net
Financial Impact
a. Fencing and Gates Installation and Repair – County Wide Bid #23-F-241: The total estimated expenditure for the one (1) year contract renewal is $1,200,000.00 from General and Capital Revenue.

b. Exterior Door Replacements – County Wide #23-MA-325: The total estimated expenditure for the one (1) year contract renewal is $400,000.00 from General and Capital Revenue.
Review Comments
Attachments

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