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Agenda Plus
School Board of Clay County
May 4, 2023 - Regular School Board
Title
C18 - BID Renewals
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233:  Contract Period is July 1, 2023 through June 30, 2024. The contract period is for one (1) year and is the final renewal option.

b. Ramp Systems and Stair Systems - County Wide Bid #22-F-236:  Contract Period is June 1, 2023 through May 31, 2024.  The contract period is for one (1) year and is the first of three renewal options.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded.

Strategic Plan Goal

Goal 2; Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Extend renewal as follows:

a. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233:

  • Great Faith Cleaning Services, 404 Walnut Street, Green Cove Springs, FL 32043

b. Ramp Systems and Stair Systems - County Wide Bid #22-F-236:

  • Leesburg Concrete Company Inc., 1335 Thomas Ave., Leesburg, FL  34748
  • Holbrook Manufacturing LLC, 341 US Hwy 17 North, Palatka, FL 32177, formerly G & A Manufacturing, Inc.
Contact
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233: The total estimated expenditure for the one (1) year contract renewal is $125,000.00 from General Revenue.

b. Ramp Systems and Stair Systems - County Wide Bid #22-F-236: The total estimated expenditure for the one (1) year contract renewal is $100,000.00 from General Revenue.
Review Comments
Attachments

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