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Agenda Plus
School Board of Clay County
May 5, 2022 - Regular School Board Meeting
Title
C19 - BID Renewal
Description

Renew BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Milk Products - County Wide Bid #21-SFS-11.  Contract Period is August 1, 2022 through July 31, 2023. The contract period is for one (1) year and is the first of three renewal options.

b. Contract Services for Site Work - Countywide Bid #19-F-231:  Contract Period is June 6, 2022 through June 5, 2023. The contract period is for one (1) year and is the first of three renewal options.

c. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233:  Contract Period is July 1, 2022 through June 30, 2023. The contract period is for one (1) year and is the second of three renewal options.

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the items to meet their needs.

Previous Outcomes

Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board; we expect the contractors and vendors​ to continue providing quality services and products at the same terms and conditions as when the original Bid was awarded.

Strategic Plan Goal

Goal 2;  Strategy 2.4; Ensure effective and efficient use of resources for fiscal stability.

Recommendation

Extend renewal as follows:

a. Milk Products - County Wide Bid #21-SFS-11: 

  • New Dairy FL LLC, DBA Borden Dairy, 308 Ave. G SW, Winter Haven, FL  33880

b. Contract Services for Site Work - Countywide Bid #19-F-231:

  • Jeff’s Excavating Inc., P.O. Box 456, Green Cove Springs, FL 32043

c. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233:

  • Great Faith Cleaning Services, 404 Walnut Street, Green Cove Springs, FL 32043
Contact
Dr. Susan Legutko, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: susan.legutko@myoneclay.net
Financial Impact
a. Milk Products - County Wide Bid #21-SFS-11: The total estimated expenditure for the one (1) year contract renewal is $2,710,000.00 from Federal Revenue.

b. Contract Services for Site Work - Countywide Bid #19-F-231: The total estimated expenditure for the one (1) year contract renewal is $375,000.00 from Capital Revenue and General Revenue.

c. Custodial Services for Selected Administrative Buildings – County Wide Bid #19-F-233: The total estimated expenditure for the one (1) year contract renewal is $125,000.00 from General Revenue.
Review Comments
Attachments

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