Recognitions/Presentations:

• Recognize McRae Elementary School for earning First Coast Technical Assistance Center designation - no discussion;
• Community First CARES Foundation Check Presentation - no discussion;
• Clay Education Foundation Update - no discussion;
• Cost Savings Report from Cenergistic, Inc. - no discussion

Consent Agenda:

• C1 Minutes of Special Meeting and Board Workshop on September 9, 2021; Board Workshop on September 28, 2021; Student Discipline Hearings and Regular Meeting on October 7, 2021 - no discussion;
• C2 Personnel Consent Agenda - no discussion;
• C3 Proclamation 22-06 to Establish November 15-19, 2021 as National Education Week and November 17, 2021 as Educational Support Professionals' Day - no discussion;
• C4 K-12 Academic Services Out of State and Overnight Student Travel - no discussion;
• C5 Approve Affiliation Agreement Between the School Board of Clay County, Florida and LP SW Jacksonville, LLC d/b/a Signature Healthcare of Middleburg Rehab & Wellness Center regarding placement of School District students into clinical and non-clinical facilities to complete required professional practice experience - no discussion;
• C6 Approve Affiliation Agreement Between The School Board of Clay County, Florida and Park of the Palms, Inc. regarding placement of School District students into clinical and non-clinical facilities to complete required professional practice experience - no discussion;
• C7 Approve Affiliation Agreement Between The School Board of Clay County, Florida and Benton House at Oakleaf, regarding placement of School District students into clinical and non-clinical facilities to complete required professional practice experience - no discussion;
• C8 Approve Affiliation Agreement Between The School Board of Clay County, Florida and Paramount Healthcare, regarding placement of School District students into clinical facilities to complete required professional practice experience - no discussion;
• C9 Proclamation #22-07 to Establish School Psychologist Week November 8-12, 2021 - no discussion;
• C10 Proposed Allocation Changes for 2021-2022 - brief discussion concerning placement of requested mental health counselors; services will be reorganized based on caseload;
• C11 Monthly Financial Report for September, 2021 - no discussion;
• C12 Budget Amendment Report for September 30, 2021 - no discussion;
• C13 Deletion of Certain Items Report - October, 2021 - no discussion;
• C14 BID Renewal - no discussion;
• C15 Adopt the Final 2021/2022 - 2025/2026 Educational Facilities Work Plan - no discussion;
• C16 Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Keystone heights High School Renovate/Repair Baseball Press Box (Building 33) - no discussion;
• C17 Substantial and Final Completion of Tynes Elementary School New Classroom Addition - no discussion;
• C18 Shadowlawn Elementary School Roof Replacement/Repair (Reroof) Contract Award - no discussion;
• C19 Keystone heights Elementary School New Cafeteria/Classrooms Architect Contract Award - brief discussion re size/square footage of cafeteria and classrooms; project is currently in the design phase;
• C20 Change Order #5 for Tynes Elementary School New Classroom Addition - no discussion;
• C21 Change Order #6 for Tynes Elementary School New Classroom Addition - no discussion;
• C22 Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Keystone Heights High School Scoreboard Replacement - no discussion;
• C23 Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Orange Park High School Scoreboard Replacement - no discussion;
• C24 Elementary School "R" Guaranteed Maximum Price (GMP) Bid Package 1 (Pre-Engineered Metal Building - PEMB) - finalization of documents and backup will be added;
• C25 Middleburg Transportation Fuel System Repair/Replacement Contract Award - no discussion;
• C26 Approve Advertisement for Attendance Boundary Realignment for Oakleaf High School and Orange Park High School - no discussion;
• C27 Approve Advertisement for Attendance Boundary Realignment for Oakleaf High School and Ridgeview High School - no discussion;
• C28 Approve Advertisement for Attendance Boundary Realignment for Oakleaf Junior High and Orange Park Junior High Schools - no discussion;
• C29 Pre-Qualification of Contractors - no discussion;

Discussion Agenda:

• D1 School "R" Name Suggestions - general discussion of the process and resultant best choices put before the board for their selection;
• D2 Human Resources Special Action A - no discussion;
• D3 Human Resources Special Action B - no discussion;
• D4 Human Resources Special Action C - no discussion;
• D5 Human Resources Special Action D - no discussion;

Jim Fossa, Facilities & Planning, reviewed the attached visual presentation re Florida Statute 1001.36 relative to school board member residence areas and outlined three previously proposed options and an additional fourth option for revising existing boundaries to produce a more equitable distribution of population.  Option #4 incorporated the moving of neighborhoods with the least amount of division while maintaining the integrity of natural boundaries and minimizing deviations as much as possible.

The board discussed and collectively gave direction to add an agenda item to advertise the redistricting outlined in option #4.  The timeline for advertising was also discussed.

Chair Bolla added this item to discuss possible revisions to the school board members' district numbers so those numbers are aligned with the Board of County Commissioners' numbers.  Mrs. Bolla advised Florida statute 100.041 precludes the county commissioners from changing their district numbers, but neither statute nor school board policy restricts the board from re-numbering board members' districts.  Mrs. Bolla obtained prior input from Chris Chambless, Supervisor of Elections, and believes this would be an opportunity to serve the community in a more unified, simplified manner. 

Mrs. Kerekes raised the question of whether the district numbers have to correlate with election years.  Mrs. Bolla advised that only the county commissioners are required to run in years based on their district numbers.

Mrs. Gilhousen and Mrs. Clark supported consideration for revising school board member district numbers.

Mrs. Bullock is not in favor of changing the district numbers because board members are elected district-wide and serve the entire district.  She would like additional information from Mr. Bickner prior to placing this as an item on the agenda.

Bruce Bickner, School Board Attorney, advised he would appreciate the time to research the authority, in statute, to change the numbering and also determine if this would be rulemaking.  He will research the issue and share his findings with the board.  

Mrs. Kerekes expressed concern that re-numbering the districts now may confuse the citizens as to when the board members are up in the election cycle.

Mrs. Bolla requested that an action item be added to November's discussion agenda for advertising with a public hearing to be held at the December meeting.

Superintendent Broskie advised the board that notification has been received from the Department of Education naming Clay County District Schools as an academically high-performing school district for 2021, based on student performance data, financial auditing and budget, and class size compliance.

Mrs. Bullock commented re item C19 Keystone Heights Elementary School New Cafeteria/Classrooms Architect Contract Award that she believes this project is more of a temporary fix than a permanent solution for Keystone Heights Elementary, citing regular maintenance issues at KHE and the time spent on those maintenance concerns rather than on educational concerns.

Mrs. Gilhousen advised she participated in interviews for the architects working on the KHE Cafeteria/Classrooms design.  The winning designer was a part of the original design of KHE and possesses a lot of heart for and connection to the Keystone community.  The architectural firm also had innovative ideas for the production of increased space.

Mrs. Clark commented on the positive community meetings held to discuss rezoning the Oakleaf area schools.

Mrs. Kerekes requested that the board receive minutes from the Citizens Advisory Council meetings and email notifications of scheduled meetings.

Mrs. Bolla appreciated the public's respect exhibited at the community meetings, particularly given the level of difficulty posed by this transition.