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Agenda Plus
School Board of Clay County
October 7, 2021 - Regular School Board Meeting
C20 - Preliminary (Phase II) Plans and Specifications for Elementary School “R”

Each phase or combination of phases is submitted to the School Board for review and approval. The plans have received staff review and are complete to Preliminary (Phase II) stage. The tentative Phase I estimate from the Construction Management firm of $33,445,111.00 dated September 16, 2021, is a considerable increase from the Architect’s original Phase I estimate of $22,547,665.00 on July 6, 2021. The dramatic increase in cost appears to be related to the dynamic and strained material and labor shortages caused by Covid-19. The architect and contractor, as well as the design procurement method are almost identical to Discovery Oaks Elementary. The Covid-19 influenced environment is the most notable change between Elementary School “R” and Discovery Oaks Elementary. The Construction Manager, Architect, and Facility Planning and Construction Department have begun to utilize value engineering to reduce cost. Caution will be used to ensure short term savings do not create negative long term impacts.

Gap Analysis


Previous Outcomes

Individual departments have the opportunity to express needs during plan review in order to design a project that will meet user's expectations.

Expected Outcomes

Preliminary Plan review allows for participation from a variety of departments to ensure any program changes are incorporated into the design. Board approval will allow code review to move forward. Code approval will allow procurement of long lead time (the structural steel building lead time of 6-9 weeks for Discovery Oaks Elementary is now 9 months for Elementary School “R”).

Strategic Plan Goal

Ensure effective management of the organization, operations, and facilities to maximize the use of resources and promote a safe, efficient, and effective learning environment for Clay County students.


Approve Preliminary (Phase II) Plans and Specifications for Elementary School “R”.

Dr. Michael Kemp, Director of Facilities Planning and Construction, (904) 336-6824,
David Kramer, Project Manager, (904) 336-6849,
Financial Impact
As budgeted in the Educational Facilities Plan for $26,000,000.00. The Construction Manager’s initial Phase I cost estimate is $33,445,111.00. Phase II cost estimates are expected to be similar.
Review Comments

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