The Operations Department is requesting approval of a Facility Condition Assessment.  The Facility Condition Assessment is a one-time service to do a full thorough assessment of entire campuses and infrastructure components.  This includes a detailed catalog of CCDS asset inventory, building components, and their conditions/life expectancies.  The full scope of work can be found in the attached proposal.

Currently CCDS uses a work order system and excel spreadsheets to keep track of, mainly, just the age of our larger operating systems (HVAC units, Electrical Panels, WW Treatment, boilers, etc.).  Several of CCDS' most senior maintenance personnel are nearing or have already retired, along with the institutional knowledge of our school’s systems, facilities, and campuses.  CCDS should strategically index and create a more central library for current facility conditions in order for staff to be more productive, transparent, and improve “facilities intelligence”.  This countywide facility condition assessment will allow for a more detailed assessment of our facilities from which to start proactively, rather than, reactively maintaining our assets.

Studies have shown that strategic asset management reduces asset degradation by up to 50% a year.

With the passing of the half-cent sales tax it is imperative CCDS staff be completely transparent about project priorities. Asset management used in tandem with a countywide condition assessment will enable Clay County District Schools to make better decisions based on a more comprehensive catalogue of data and evidence.  This will allow the district to strive for a common goal for how much funding is needed and what assets (systems) are more likely to fail. 

Ensure effective management of the organization, operations, and facilities to maximize the use of resources and promote a safe, efficient, and effective learning environment for Clay County students. 

Approve the contract with SchoolDude.