Proposed policy revisions are a result of legislation enacted during the 2025 Legislative session, Florida Department of Education guidance, State Board of Education rulemaking activities, and a review of the Federal and State Law, Administrative Code, and other regulations by Federal and State agencies.

Policy 5460 Graduation Requirements - A word will be stricken to provide clarity. Mrs. Skipper advised she has received questions re students being allowed to participate in graduation ceremonies. Melanie Sanders, Director of Exceptional Student Education, advised that the State Rule has changed, but Clay County District Schools has not awarded the special certification in question for many years. All students will participate in ceremonies, whether graduating or deferring to utilize transition planning, and this does not represent a current change for CCDS.

Superintendent Broskie advised the legislative priorities are mostly focused on funding this year due to the shortfall of financial disbursement from the state, the withholding of federal funds, the adjustment of Title funds, an increase in Florida Retirement System, and the unprecedented holding of the fourth calculation for the 2024-2025 school year. Approximately 250 positions were re-allocated, contracts were eliminated, and district budgets were reduced by 20% supporting funding as the priority.

Mrs. Hanson recommended priority bullet points be placed near the top of the document. Recruiting and retaining high quality staff and maintaining that funding, in addition to addressing funding for veteran teachers, should be more prominently placed. Mrs. Clark proposed changing the wording from "maintain" funding to "increase" funding and supported moving this priority to the top of the document. Mr. Alvero prefers "increase" over "maintain". Mrs. Gilhousen suggested greater success may come from attaching a specific dollar amount to the priority based on clearly outlined calculations so that the legislators understand the individual numbers being requested. A pamphlet highlighting some of the best educators and comparing those salaries to those of a new teacher could further support the request for specific funds. In prior conversations with legislators, the board was advised to reach out to the local community, and she suggested communication that the need and maximization of resources locally have been fully addressed, demonstrating the need for the state's partnership. Mrs. Skipper suggested this rationale should include the budget cuts that have been made. This priority will be moved up, with a rationale included, and a supporting pamphlet created.

Mrs. Skipper addressed the priority of adequate funding to compensate the Career and Technical Education teachers, noting these teachers can earn more money elsewhere and stressing the need to retain skilled teachers to support school choice. Mrs. Gilhousen noted the need to provide adequate funding to compensate certified individuals, enabling them to be recruited and retained. She also suggested dividing the list of priorities into the board's top priorities for 2025-2026 and then a second section delineating ongoing needs and improvements. Mrs. Clark would like to emphasize the importance of providing resources and compensation for teachers and employees who work with individuals with disabilities, given the significant ESE population (approximately 21%) in Clay County. Additional information to be included is that Clay has a large military community and is a  hub of ESE Distinguished professionals with an impressive reputation. Mrs. Skipper, under ongoing priorities, would like to include that state mandates should provide full funding in support of those mandates. Mrs. Gilhousen proposed a financial workshop to share information with the local delegation, presenting a comprehensive description and support for all budget needs. Lengthy discussion yielded the following order for the board's top priorities:

1. Increase unrestricted funding of the Teacher Salary Increase Allocation, especially for veteran teachers
2. Provide adequate funding to compensate industry-certified Career and Technical Education (CTE) instructors
3. Provide additional financial resources and paid training opportunities for educators and employees who work with individuals with disabilities.

Prior to reviewing the agenda, Terri Dennis, Coordinator of Coordinator of Communications and Media, and Sabrina Thomas, Supervisor of Information Technology Services, shared an update on Apptegy. Engage, the newsletter feature, is being used utilized by schools. Rooms involvement is increasing with currently 4,489 "rooms" created. The goal for Rooms is 50% and the district has currently achieved 60% with Orange Park Elementary, Fleming Island Elementary, and Thunderbolt Elementary being the gold star users. Streamlining communication and protecting the investment has changed the utilization of social media and Facebook accounts, with DMs and comments being turned off and Apptegy being open to anyone in the community. Streamlining communications also provides for greater safety.

Mrs. Hanson asked about teachers' participation. Ms. Thomas is working directly with teachers address any barriers they are facing and ensure the feature is being utilized, providing training, and preparing for the next phase of implementation. Rooms does not replace Google Classroom. Translation from other languages also ensures parents can effectively communicate with teachers.

Mr. Broskie expressed appreciation for Ms. Dennis, and he noted job descriptions that will be placed on the agenda supporting the Communications Department's roles. An additional instructional employee will be added to support Safety and Security for emergency communications.

Recognitions and Awards:

• Recognize Schools' Excellence for Kids Heart Challenge, American Heart Association - no discussion;

Discussion Agenda:

• D1 Public Hearing to Approve as Advertised Revisions to School Board Policy 2411 School Counseling - no discussion;
• D2 Human Resources Special Action A - no discussion;
• D3 Human Resources Special Action B - no discussion;
• D4 Human Resources Special Action C - no discussion;

Consent Agenda:

• C1 Minutes of School Board Workshop on August 26, 2025; School Board Regular Meeting on September 4, 2025 - no discusssion;
• C2 Approval to Advertise and Notice of Public Hearing to Adopt School Board Policies and Bylaws - no discussion;
• C3 Personnel Consent Agenda - brief discussion to clarify that the job description being added to support Safety and Security's emergency communications will also support community instruction in smartphone safety, vaping, and provide an educational piece to Safety and Security; 
• C4 Kelly Services Exhibit A - Pricing for Substitutes - no discussion;
• C5 Elementary Student Out of State Travel - no discussion;
• C6 School Affiliation Agreement between HCA South Atlantic Division (parent corporation of Orange Park Medical Center) and The School Board of Clay County, Florida; Department of Career and Technical Education - no discussion;
• C7 K-12 Academic Services Out of State and Overnight Student Travel - no discussion;
• C8 Resident Clinical Faculty Memorandum of Understanding between Clay County District Schools and the University of North Florida - no discussion;
• C9 Request for Review or Reconsideration of Library Materials Appeals - no discussion;
• C10 Proclamation for Red Ribbon Week - no discussion;
• C11 Proposed Allocation Changes for 2025-2026 - Mr. Broskie noted the addition of custodians to support the operations of new classroom wings at Lake Asbury Junior High and Oakleaf Junior High;
• C12 Deletion of Certain Items Report - September, 2025 - no discussion;
• C13 BID Renewal - no discussion;
• C14 Substantial and Final Completion of Oakleaf Village Elementary School Safety & Security: Emergency Communications - no discussion;
• C15 Substantial and Final Completion of Plantation Oaks Elementary School Safety & Security: Emergency Communications - no discussion;
• C16 Substantial and Final Completion of Discovery Oaks Elementary School Safety & Security; Emergency Communications - no discussion;
• C17 Substantial and Final Completion of Green Cove Springs Junior High School CTE Lab Upgrades - no discussion;
• C18 Coppergate Elementary School HVAC Repair/Replacement Contract Award - no discussion;
• C19 Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Shadowlawn Elementary School Fire Alarm Repair/Replacement - no discussion;
• C20 Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Doctors Inlet Elementary School Fire Alarm Repair/Replacement - no discussion;
• C21 Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Ridgeview High School Fire Alarm Repair/Replacement - no discussion;
• C22 Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Fleming Island High School Fire Alarm Repair/Replacement - no discussion;
• C23 Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Oakleaf High School Fire Alarm Repair/Replacement - no discussion;
• C24 Schematic/Prelliminary/Final (Phase I, II, & III) Plans and Specifications for Ridgeview High School Roof Repair/Replacement - no discussion;
• C25 Substantial and Final Completion of Tynes Elementary School HVAC Repair/Replacement - no discussion;
• C26 Substantial and Final Completion of Plantation Oaks Elementary School Fire Alarm Repair/Replacement - no discussion;
• C27 Substantial and Final Completion of Tynes Elementary School Fire Alarm Repair/Replacement - no discussion;
• C28 Substantial and Final Completion of Oakleaf Village Elementary School Fire Alarm Repair/Replacement - no discussion;
• C29 Prequalification of Contractors - no discussion;
• C30 Change Order #4 (Direct Purchasing) for Lake Asbury Junior High School Classroom Addition - no discussion;
• C31 Change Order #7 for Lakeside Elementary School Kitchen Renovation - no discussion.

Mrs. Hanson requested that the items that do not require board approval continue to be included in the monthly financial reports.

Mrs. Skipper inquired into the process for individuals and companies who desire to be a CCDS contractor. A link on the CCDS webpage under Operations provides information for that process and the submission of a packet for consideration.

• MH - CFO put those that dont need aproval back into financial monthlys
• ES - if people want to be a contractor, how do they do that? BE - link on a web page, submit a package, 

This item was addressed following the conclusion of Board Member Comments and after a recess was taken at 10:28 a.m. This portion of the meeting was closed to the public (10:34 a.m. - 11:20 a.m.).

This item was addressed following the conclusion of the Safety and Security Shade Meeting.  This portion of the meeting was closed to the public (12:00 p.m. - 12:45 p.m.).

Mrs. Hanson requested an update from Jeremiah Blocker, School Board Attorney, on the status of the implementation of the attendance/truancy court. Mr. Blocker advised that the challenge has been in identifying partners in the community. Mr. Broskie noted that many things have been done to improve attendance and that there has been difficulty with excused vs. unexcused absences. Mrs. Hanson wishes to avoid a scenario where six teachers of one student all call parents over absences and indicates there should be universal procedures and protocols. Kellie Guilfoyle, Director of Climate and Culture, advised that state statute requires frequent communication from teachers to parents. Mr. Broskie advised that there is a three-tiered process and that process will be reviewed. Mrs. Hanson also requested an update on the internal audits being conducted by RSM, and Mr. Broskie will provide an update on that work at the next workshop.

Mrs. Skipper advised that any board members requesting an update from Human Resources may meet individually to receive that information.