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Agenda Plus
School Board of Clay County
September 5, 2024 - Regular School Board Meeting
Title
C4 - Community Relations and IT Solutions
Description

Thrillshare, a communication platform created by Apptegy, helps schools streamline their interactions with parents and families. Through its user-friendly interface, schools can effortlessly distribute important information, ensuring everyone stays informed. The platform facilitates secure, direct messaging between teachers and parents, who can conveniently access all communications in one central app and customize their notification preferences for an optimal experience.

In addition to Thrillshare, Apptegy offers a comprehensive web design service tailored to schools aiming to build a modern and engaging online presence. Apptegy's design team collaborates closely with the district and schools to understand their vision, objectives, and branding, creating a unique website highlighting the school's achievements, programs, and culture. These websites are fully integrated with Thrillshare, allowing schools to update content and share it across various channels seamlessly. Apptegy's websites are designed to be responsive, accessible, and secure, adhering to the highest quality and compliance standards.

Gap Analysis

Clear communication between schools and parents is crucial for student success. Apptegy simplifies this process by removing communication barriers and making it easier to deliver important information to parents.

Previous Outcomes

Teachers and schools have traditionally used a range of tools to communicate with families, which can result in emails getting lost in inboxes or notes in backpacks going unnoticed. This reliance on different digital platforms often requires parents to manage multiple apps or social media pages just to stay on top of important updates.

Expected Outcomes

Teachers will be able to connect directly with parents, sending messages quickly and securely. Parents can use a single, centralized app to receive communications and personalize their notification settings for the best possible experience. Additionally, the redesign of the website will ensure that we stay compliant with accessibility laws (ADA) and offer translation services to our families in multiple languages. 

Strategic Plan Goal

Goal 3: Family and Community Engagement. Strategy 2: Collaborate with parents and community partners to increase stakeholder participation within our district. Strategy 3: Communicate information quickly, clearly, and accurately to families, community members, and employees across the District.

Recommendation

The Clay County School Board approve the contract with Apptegy, Inc. for redesigning and hosting our district websites and providing an app for enhanced school-parent communication.

Contact
Terri Dennis: terri.dennis@myoneclay.net and Ethan Caren: ethan.caren@myoneclay.net
Financial Impact
Pricing Proposal for a one-year agreement:
$31,000 (one-time) development cost for 43 school websites and the district’s main webpage.
$136,500 annual fee for website and hosting, alerts, and app.
$19,000 (one-time) development cost for Room set-up for teachers and coaches.
$93,500 annual fee for Rooms, two-way messaging.
Review Comments
Attachments
250032 Apptegy.pdf