This Agreement between the Clay County School Board and Bus Planner USA is to amend the original contract adding Bus Planner Fleet services. This service will replace Fleetio.

A fleet program is needed to maintain accurate records of all maintenance of our district white fleet vehicles and all school buses. The fleet management plan will reduce the risk of unexpected mechanical failures. Track the parts needed with advanced inventory management. Assist our department with staying within budget with accurate cost management tools. As well as creating the necessary reports needed for our state and local audits

Our previous fleet management program had a substantial price increase. The department could not justify the said increase and opted to utilize Bus Planner’s fleet management services, as well as the routing services.

The Transportation Department will see cost savings with the removal of Fleetio and the addition of Bus Planner Fleet services. Currently, the annual renewal for Fleetio is $40,500.00. The addition of Bus Planner Fleet services for the first year will be $18,620.00, year 2 will be $15,876.00. This equals a year 1 cost savings of $21,880.00 and a year 2 cost savings of approximately $24,624.00. The switch of services will also reduce employee hours as the data will no longer need to go from one software to another.

Ensure fiscal responsibility through the effective management of district operations in an effort to maximize available resources necessary to provide an environment that is safe, efficient, and conducive to learning.

Approve the Purchase Agreement and contract amendment.