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Agenda Plus
School Board of Clay County
September 7, 2023 - Regular Board Meeting
Title
C37 - Safety & Security: Emergency Communications - Contract Award for Oakleaf High School
Description

The Safety & Security: Emergency Communications upgrades for Oakleaf High School is a project listed in the 2023/24 Educational Facilities Plan and was approved by the SBCC August 1, 2023. The security project will provide technology infrastructure required to upgrade emergency systems to include: Classroom Communications, Intercom Upgrades, Panic Alerts, Digital Lockdown Signage, as well as Digital Mapping and Security Camera/Access Control Integration Capability. The District will be utilizing the PAEC Florida Buy Contract #23-01. Per School Board policy, contracts over $500,000.00 must be approved by the School Board of Clay County; therefore, this contract is being presented for approval.

Gap Analysis

School communications systems are outdated and critical upgrades are needed to enhance Safety & Security Emergency Communications.

Previous Outcomes

The Board has previously awarded contracts for projects identified and listed and previously approved as part of the Educational Facilities Work Plan.

Expected Outcomes

Upon approval by the Board, efforts to upgrade our infrastructure required to improve safety and security emergency communications systems at our schools will commence in a phased-in approach districtwide.

Strategic Plan Goal

Ensure fiscal responsibility through the effective management of district operations in an effort to maximize available resources necessary to provide an environment that is safe, efficient, and conducive to learning.

Recommendation

Award the contract to Audio Enhancement, Inc using the PAEC Florida Buy Contract #23-01 in the amount of $880,985.94.

Contact
Bryce Ellis, Assistant Superintendent for Operations, (904) 336-6853, bryce.ellis@myoneclay.net
Dr. Michael Kemp, Director of Facility Planning & Construction, (904) 336-6824, michael.kemp@myoneclay.net
Financial Impact
These funds are available and budgeted in the Educational Facilities Work Plan.
Review Comments
Attachments
Backup Information for Safety & Security Emergency Communications Contract Award - OHS.pdf
Backup Information for Safety & Security Emergency Communications Contract Award - OHS Cont..pdf