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Agenda Plus
School Board of Clay County
August 6, 2026 - Regular School Board Meeting
Title
C18 - BID Award
Description

Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a. Ice Cream and Frozen Novelties – County Wide Bid #26-SFS-13: Contract period is for a three (3) year period from August 7, 2026 through August 6, 2029 with the option to renew for three (3) additional one (1) year contract periods upon mutual agreement, in writing. Bid established for the purchase and delivery of ice cream and frozen novelties to our schools ordered by School Food Service. The vendor(s) awarded is the lowest, most responsive and responsible qualified bidder meeting specifications.  

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products and/or services to ensure our students and staff receive the products and/or services to meet their needs.

Previous Outcomes

Prior Board approved Bid will expire but it was used successfully during the past terms to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the contractors and vendors to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Award BID as follows:

a. Ice Cream and Frozen Novelties – County Wide Bid #26-SFS-13:

  • DeConna Ice Cream 6300 W Hwy 318, Reddick, FL 32686

Contact
Ms. Dawn Posey, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: dawn.posey@myoneclay.net
Financial Impact
a. Ice Cream and Frozen Novelties – County Wide Bid #26-SFS-13: The total estimated expenditure for the three (3) year contract is $675,000. Estimated annual spend of $225,000 for 2026-27, $225,000 for 2027-28, and $225,000 for 2028-29 from Federal Revenue.
Review Comments
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