School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
TIME: 7:00 p.m.

July 16, 2015 - Regular Meeting

Invocation (Johnna McKinnon)
Pledge of Allegiance
Call to Order
1. Attendance


Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Consent Agenda

2. C-1 Minutes of Workshop/Special Meeting on June 8, 2015, and Student Hearings and Regular Meeting on June 18, 2015
Attachment: Disciplinary Minutes-2015 June 18.pdf (Confidential Item)
Attachment: 07-16-15 Workshop-Special Meeting on June 8.pdf
Attachment: 07-16-15 Regular Meeting on June 18.pdf
School Board Attorney

3. C-2 Approve settlement of personal injury claims of Carrie Hollenbacher
Deputy Superintendent

4. C-3 Proposed Allocation Changes for 2015-2016
Attachment: Allocation Summary - July 16, 2015.pdf
5. C-4 Interlocal Agreement to Sell Diesel Fuel to the Board of County Commissioners for Use of Emergency Vehicles in the McRae Area
Attachment: Interlocal Agreement with Board of County Commissioners.pdf
6. C-5 Agreement between School Board of Clay County and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility
Attachment: CCSB agreement with CCSO 2015-2016.pdf
7. C-6 Daily Hours for Teachers and Students for 2015-2016
Attachment: School - Daily Hours 2015-2016.pdf
Human Resources

8. C-7 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 7 16 2015.pdf
9. C-8 Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2015-2016
Attachment: Bargaining Team Members 2015-2016.pdf

10. C-9 Request permission to travel out of State to Washington D.C. to attend annual MCEC (Military Child Education Coalition) training
11. C-10 Contract for 2015-16 school year for Kelly Edmonson
Attachment: Final Kelly Edmonson Contract 2015-2016.pdf
12. C-11 Young Rembrandts Enrichment Program Contract
Attachment: Young Rembrandts Contract 2015.pdf
13. C-12 Art Enrichment Contract between SBCC and Lorraine Butler for 15/16
Attachment: Art Enrichment Contract 2015-2016.pdf
14. C-13 Agreement between SBCC and Bricks 4 Kidz
Attachment: Bricks 4 Kidz Contract 2015-2016.pdf
15. C-14 Agreement between SBCC and Building Minds
Attachment: Building Minds Contract 2015-2016.pdf
16. C-15 Overnight/Out of State Travel
Attachment: Nassau Bahamas 2016.pdf
17. C-16 IDEA Grant Part B and Part B Preschool.
Attachment: IDEA Grant Executive Summaries 2015-2016.pdf
Attachment: IDEA Grant Budget Summaries 2015-2016.pdf
18. C-17 Audiological Therapy Services Contract 15-16.
Attachment: AUDIOLOGICAL SERVICES contract SHARPE 15 16.pdf
19. C-18 Carlton Palms Contract 2015-16.
20. C-20 Clarke School for the Deaf Agreement 2015-16.
Attachment: CLARKE SCHOOL AGREEMENT 15 16.pdf
21. C-21 Clay Behavioral Health Center Agreement 2015-16.
Attachment: CLAY BEHAVIORAL HEALTH 15 16.pdf
22. C-22 Interpreters Services Contract 2015-16.
Attachment: Interpreter services contract 15 16 ALONZO.pdf
23. C-23 Parent Services Contract 2015-16.
24. C-24 R.I.S.E. Contract 2015-16.
Attachment: RISE CONTRACT 15 16.pdf
25. C-25 SEDNET Lutheran Services Contract Amendment 102
Attachment: SEDNET LSF Amend 102 $8,000.pdf
26. C-26 SEDNET Support Staff Contract 2015-16.
Attachment: SEDNET Support Services Contract 2015 16..pdf
27. C-27 Transition Coach Contract 2015-16.
Attachment: Transition Coach Contract 15 16.pdf
28. C-28 Advertise the 2015-2016 Student Code of Conduct
Attachment: 15-16 Code of Conduct.pdf
29. C-29 Contract with ClassLink
Attachment: Clay County - ClassLink LaunchPad License SLA and NDA Agreement v2015 REVISED.pdf
30. C-30 Out of State Travel - DoDEA Grant
Attachment: intelmath_brochure.pdf
31. C-31 Mainspring Academy Contract 2015-16.
Attachment: Mainspring Academy Contract ESY.pdf
Business Affairs

32. C-32 Petty Cash Funds for 2015-16 Fiscal Year
33. C-33 Monthly Property Report - June, 2015 - Furniture/Equipment
Attachment: Furniture-Equipment Report-June, 2015.pdf
34. C-34 Monthly Property Report - June, 2015 - AV Materials
Attachment: Audiovisual Report-June, 2015.pdf
35. C-35 Monthly Property Report - June, 2015 - Software
Attachment: Software Report-June, 2015.pdf
36. C-36 Monthly Property Report - June, 2015 - Vehicles
Attachment: Vehicles Report-June, 2015.pdf
37. C-37 Deletion of Certain Items Report - July, 2015
Attachment: Deletion Report-July, 2015.pdf
Attachment: Deletion Report (Attachment)-July, 15.pdf
38. C-38 Warrants and Vouchers for June 2015
Support Services

39. C-39 Pre-Qualification of Contractors
Attachment: Contractor List 7,16,15.pdf
40. C-40 Additive Change Order #1 for Orange Park Junior High School Kitchen Floor and Sewer Replacement
Attachment: OPJH CO 1.pdf
41. C-41 Additive Change Order #2 for Keystone Heights Elementary School Gymnasium Renovation
Attachment: CO 2 KHE Gym Reno.pdf

Adoption of Consent Agenda
42. Adoption of Consent Agenda


Speakers from the Audience on Consent agenda items:

  • Keith Nichols spoke to Item C-8
  • Teresa Dixon spoke to Item C-8
  • Rebecca Smith spoke to Item C-8
  • Kim Stacy spoke to Item C-8
  • Stacy Coffey spoke to Item C-8
  • Tedda Keener spoke to Item C-8
  • Tracy Butler spoke to Item C-3
  • Tracy Butler spoke to Item C-8

Speakers to C-8 made comments in support of a pay increase for support employees.

Approve the Consent Agenda with the exception of Item C-19 that was moved to Discussion.- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Recognitions and Awards
43. Recognize 2014-2015 Retirees
Attachment: 2014-2015 Retirees.pdf

David Broskie, Assistant Superintendent for Human Resources, took this opportunity to introduce the new HR administrative team.  Jackie Cory replaces Linda Lancaster as the Director of Support Personnel, Brenda Troutman replaces Dr. Michael Henry as the Director of Instructional Personnel, and Cathy Richardson replaces Terry Stanilonis as the Supervisor of Instructional Personnel.

Mrs. Cory announced that there were 144 employees (list attached) who retired during the 2014-2015 school year, representing a combined total of 3,082 years of service in the school district. The following retirees were present to receive certificates of recognition:  Wanda Beverly, Anna Bishop, Holly Cromer, Terry Grieninger, Margaret Hopkins, Dorthy Robinson, and Joseph Lorentzson,

44. Recognize completers of Preparing New Principals Requirements
Attachment: Principal Certification - July 2015.pdf
Minutes: Mrs. Troutman recognized the following administrators who have completed training requirements and been awarded Level II Principal certification:  Laurie Burke, Brian Cox,  Jennifer Halter, Jessica Pullen, Lana Racine, Melanie Sanders, Jeffrey Shriver, and Heather Teto.  Not present:  Amy Dyal, Thomas Gerds, Mark McKinney
45. 2015 Wes Whiddon Scholarship Recipients

Minutes: Frances Celis, Supervisor of Secondary Education, gave information about the scholarship and Wes Whiddon, whose memory the scholarship honors.  His mother, Principal Angela Whiddon, spoke briefly as did Coach Robert Worley who was instrumental in the founding of the scholarship fund in 2009.   

Presenters (None)
Scheduled Citizen Requests (None)
Discussion Agenda

46. D-1 Superintendent's Update


At the Superintendent's request, Mrs. Celis gave a brief summary of the AMI Kids Program, a new opportunity that will focus on at-risk male students.  With the help of Senator Bradley and Representative Cummings, Clay County received a $750,000 grant to bring the program here. 

With students returning for the new school year on August 17th, Mr. Van Zant asked and through consensus of the Board, the August 20, 2015, Regular board meeting was moved to August 27, 2015.  This will allow him, district and school administrators to focus on assisting schools during the opening week. 

47. D-2 Appoint one Board member and one private citizen to serve a one-year term on the Value Adjustment Board for a one-year term beginning August 1, 2014 and ending July 31, 2015


Motion to submit the following names to serve on the 2015 Value Adjustment Board:  Mrs. Studdard as Primary member, Mrs. Kerekes as the Alternate, Mr. Scott Roberts as Citizen member- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Human Resources

48. D-3 Human Resources Special Actions

Minutes: There were no special actions.

49. C-19 AMIKids (Pulled by Mrs. Studdard)
Attachment: Contract AMIkids- Clay REVISED final draft.pdf
Attachment: AMIKids Information Packet.pdf
Minutes: Mrs. Studdard had pulled this item for public awareness of the program new to Clay County.  A summary was given under Item D-1, Superintendent's Update.

Motion to approve- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Presentations from the Audience
50. Speakers

Minutes: Liz Crane - spoke about students who inspire teachers

Superintendent's Requests

Minutes: Superintendent Van Zant spoke about some of the exciting things taking place in the 2015-2016 school year.

School Board's Requests


Board members made general comments.

Mrs. Kerekes will serve as Clay County's representative on the 2015-2016 FSBA Legislative Committee and Mrs. McKinnon will serve as the Alternate.

Mrs. McKinnon will also serve as the Board's representative on the district's Athletic Appeals Committee.

Mrs. McKinnon reminded everyone of upcoming meetings:

  • Tuesday, July 21, 2015, 4:00 p.m. Workshop/6:00 p.m. Special Meeting
  • Tuesday, July 28, 2015, 6:00 p.m. Special Meeting/first Public Hearing on the 2015-2016 Budget

Attorney's Requests (None)
Adjournment (8:17 p.m.)