School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
CLOSED Student Hearings - 4:00 p.m.

June 16, 2016 - Regular Meeting

Invocation (Carol Studdard)
Pledge of Allegiance
Call to Order
1. Attendance

Minutes: Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Johnna McKinnon, District 4; Ashley Gilhousen, District 5; and Superintendent Charlie Van Zant.

Consent Agenda

2. C-1 Minutes of Student Hearings and Regular Meeting on May 19, 2016
Attachment: MINUTES Reg Mtg. 05.19.16.pdf
Attachment: 2016 May 19 Disc.pdf (Confidential Item)
Deputy Superintendent

3. C-2 Proposed Allocations for 2016-2017
Attachment: Allocation Summary - June 16, 2016.pdf
4. C-4 Agreement between School Board of Clay County and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility
Attachment: Contract Agreement 2016.pdf
Human Resources

5. C-5 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 06 16 2016.pdf
6. C-6 Complete Salary Schedule - 2015-2016
Attachment: SALARY SCHEDULE COMPLETE - 2015-2016.pdf

7. C-7 K-12 Academic Support Services - Student Travel
Attachment: June 2016 - Student Travel.pdf
8. C-8 Advertise 2016-2017 Student Progression Plan
Attachment: ELEMENTARY EDUCATION SPP 16-17.pdf
Attachment: SECONDARY EDUCATION 16-17.pdf
Attachment: ADULT EDUCATION 16-17.pdf
9. C-9 Consultant Agreement with Marshall Cavendis Education
Attachment: Singapore Math.pdf
10. C-10 Advertise 2016-2017 Code of Student Conduct
Attachment: 16-17 Code of Conduct Draft.pdf
11. C-11 Services Agreement between the School Board of Clay County and Buck Institute for Education PBL 3-Day Professional Development Workshop - 7/19/16 through 7/21/16
Attachment: BIE_Services_Agreement_-Signed.pdf
12. C-12 Mainspring Academy Extended School Year Contract 2016
Attachment: Mainspring Academy Academy ESY 2016 no name.pdf
Business Affairs

13. C-13 Monthly Property Report - May, 2016 - Furniture/Equipment
Attachment: Furniture-Equipment Report-May, 2016.pdf
14. C-14 Monthly Property Report - May, 2016 - AV Materials
Attachment: Audiovisual Report-May, 2016.pdf
15. C-15 Monthly Property Report - May, 2016 - Software
Attachment: Software Report-May, 2016.pdf
16. C-16 Monthly Property Report - May, 2016 - Vehicles
Attachment: Vehicles Report-May, 2016.pdf
17. C-17 Deletion of Certain Items Report - June, 2016
Attachment: Deletion Report-June, 2016.pdf
Attachment: Deletion Report (Attachment)-June,16.pdf
18. C-18 Write-Off of "Missing" Property Items for FY 2015-16
Attachment: Missing Property Items FY 2015-16.pdf
Attachment: Missing Property Items FY 2015-16 (Attachments).pdf
19. C-19 Warrants and Vouchers for May 2016
Attachment: WARRANTS AND VOUCHERS MAY 2016.pdf
20. C-20 Bid to Be Awarded June 2016
21. C-21 Write-Off Uncollectible Checks at Schools
22. C-22 Petty Cash and Change Fund checks for Cafeteria Managers, Food & Nutrition Services Coordinators and Food & Nutrition Services Director for the 2016/2017 School Year
Attachment: Petty Cash-Change Funds for 2016-2017 School Year 3.pdf
23. C-23 Budget Amendments for the Month of May 2016
Attachment: May 2016 Board Impact Stmt.pdf
Attachment: May 2016 Board BA.pdf
24. C-24 Monthly Financial Report for May, 2016
Attachment: May Financial Report.pdf
Attachment: PAGE 1 MONTHLY FINANCIAL-May -Sum Cash.pdf
Support Services

25. C-25 Pre-Qualification of Contractors
Attachment: Contractor List 6,16,16.pdf
26. C-26 Deductive Change Order #1 (Direct Purchasing) for OakLeaf Junior High School Locker Room Renovation
Attachment: Co 1, OLJ Locker Rm Reno.pdf
27. C-27 Deductive Change Order #1 (Direct Purchasing) for Window Replacement/Insulation Upgrade - Administration
Attachment: CO 1, Window Replacement Admin.pdf
28. C-28 Deductive Change Order #1 (Direct Purchasing) for Keystone Heights Elementary School Window Replacement Buildings 3-8
Attachment: KHE Window Replacement Bldgs 3-8 CO 1.pdf
29. C-29 Deductive Change Order #1 (Direct Purchasing) for Middleburg High School Flooring Replacement (Phase II)
Attachment: MBHS Flooring Replacement CO 1.pdf
30. C-30 County-Wide Architect Contract Award
31. C-31 County-Wide Mechanical/Electrical Engineering Services Contract Award
32. C-32 County-Wide Civil Engineering Services Contract Award
33. C-33 Deductive Change Order #1 (Direct Purchasing) for Ridgeview High School Roof Replacement & Gutter Repair Building 6
Attachment: RVHS Roof Replacement & Gutter Repair Bldg 6 CO 1.pdf
34. C-34 Florida Department of Transportation Perpetual Easement and Temporary Construction Easement at Orange Park High School
Attachment: Perpetual Easement OPH.pdf
Attachment: Perpetual Easement OPH Purchase Agreement.pdf
Attachment: Temporary Easement OPH.pdf
Attachment: Temporary Easement OPH Purchase Agreement.pdf

Adoption of Consent Agenda
35. Adoption of Consent Agenda

Minutes: Prior to adoption of the Consent agenda, Mrs. Condon made positive comments about Item C-8, changes to the Student Progression Plan.

Motion to approve the Consent Agenda with the exception of C-3 that was moved to Discussion.- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Recognitions and Awards
36. Recognize Wes Whiddon Scholarship Recipients

Minutes: Principal Angela Whiddon spoke about the scholarship and her son, Wes, whose memory the scholarship honors. The recipients of the 2016 Wes Whiddon scholarship were: Madison Brady (OHS), Austin Cummins (FIH), Ka'Lissya Garner (CHS), Wyatt Harvin (KHS), Jazmin Houston (FIH), Daniel Justino (MHS), Christopher Villalva (RHS)
37. Recognize Students receiving Perfect Attendance Awards

Minutes: Superintendent Van Zant recognized the following students receiving perfect attendance awards: K-8 - Vernon Mummaw (WHS) (not present); K-12 - Erika Hinds (OHS) and Amber O'Hara (OHS).
38. Orange Park Rotary Citizen of the Year

Minutes: Mrs. Kerekes announced that Mrs. Studdard was selected by the Orange Park Rotary as their Citizen of the Year.

39. AMI Program Update
Attachment: 2016 June 16 AMI Presentation .pdf
Minutes: Dr. Saryn Hatcher spoke briefly about both the AMI and PACE Programs. He introduced Maria Przybulski and LaTeesa Allen from AMI who gave an update on the program. AMI serves male students who are referred by the school district, DJJ or parents as a result of pre-delinquent behavior. AMI currently has 31 boys enrolled in the program.
40. PACE Program Update
Attachment: 2016 June 16 PACE Return on Investment.pdf
Attachment: 2016 June 16 PACE Presentation.pdf
Minutes: Destiny Shadrick from the PACE Center for Girls gave an update on the program that serves girls, ages 12-18, through mentoring and with credit recovery to get their lives back on track. They receive support from Clay Behavioral as well as community support. There are currently 50 girls enrolled in the program.
41. American Heart Association - Mark Owens

Minutes: Mr. Owens, Youth Market Director with the American Heart Association, gave a short presentation on the organization and its purpose. He recognized Oakleaf Village Elementary as the top donation-raising school for 2015-2016, raising $25,253.15 for the American Heart Association.

Scheduled Citizen Requests (None)
Discussion Agenda

42. D-1 Superintendent's Update
Attachment: 2016 June 16 FSA and EOC Pres.pdf
Minutes: At the Superintendent's request, Jeff Umbaugh, Assistant Superintendent for Instruction, shared information on 2016 state assessments. He highlighted Clay's 2016 state test averages, ranking in the top ten in the state in Civics, 3rd Gr. Reading/Writing, 6th Gr. Reading/Writing, 6th Math, and 8th Gr. Science.
Deputy Superintendent

43. C-3 Daily Hours for Teachers and Students 2016-2017 (Pulled by Mrs. Kerekes)
Attachment: Daily Hours 2016-2017.pdf
Minutes: Public Comment - Renna Lee Paiva. Mrs. Kerekes pulled the item for discussion. Two elementary principals, Mrs. Heather Teto (Wilkinson Elementary) and Mrs. Tiffany Outmay (S. Bryan Jennings Elementary) both explained their rationale for requesting changes to their school hours. Both principals expressed concern for providing collaborative planning time and professional development for teachers in the most supportive and convenient way while minimizing disruption to parents and students.

Motion to approve- PASS
Vote Results
Motion: Janice Kerekes
Second: Elizabeth Condon
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Human Resources

44. D-2 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-2.35, Anti-Fraud
Minutes: Chairman McKinnon opened the public hearing. With no one present to speak to the item, the public hearing was closed.

Motion to approve the amendments as advertised- PASS
Vote Results
Motion: Carol Studdard
Second: Elizabeth Condon
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

45. D-3 Human Resources - Special Actions

Minutes: There were none.
Business Affairs

46. D-4 Approve the 2016-2017 Policies for Property, Casualty and Liability Insurance
Attachment: Clay County School District Executive Summary 2016 (1).pdf
Minutes: Assistant Superintendent Dr. Susan Legutko introduced Mr. Craig Fainstein, Area Vice President with Arthur J. Gallagher & Co. Mr. Fainstein reported on this year's renewal, including an additional $2.5 million in coverage while saving the district more than $160,000.

Motion to approve- PASS
Vote Results
Motion: Janice Kerekes
Second: Elizabeth Condon
Elizabeth Condon- Aye
Ashley Gilhousen- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Presentations from the Audience
47. Public Comments

Minutes: Caro Barkowitz, Daniel Barkowitz, Rachel Barkowitz, Miguel Ojeda-all spoke on the Federal transgender directive; Julie Robson-Transportation issue; Mary Blazek-Experience credit for school nurses; Keith Nichols-Transportation issues; Susan Callahan-Documentary information for vacination exemptions.

Superintendent's Requests

Minutes: Superintendent Van Zant responded to comments on the transgender directive. While the school district will not comply with everything addressed in the directive, Mr. Van Zant assured parents that we will continue to protect every child and will follow School Board policies and Code of Student Conduct guidelines.

School Board's Requests

Minutes: Board members made positive comments about the high school graduations they attended and various other functions. In closing, Chairman McKinnon reminded board members of upcoming meetings including a workshop on the electronic agenda.

Attorney's Requests (None)
Adjournment (9:20 p.m.)