School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 3:30 p.m.

October 15, 2009 Regular Meeting

Pledge of Allegiance
Call to Order (7:00 p.m.)
1. Attendance


Present: Carol Studdard, District 2; Charles Van Zant, Jr., District 3 and Lisa Graham, District 5.  Superintendent Ben Wortham was also present. 

Carol Vallencourt, District 1, was not present due to illness and Frank Farrell, District 4, was not present due to a state School Board training.

Consent Agenda

2. C-1 Minutes of Student Disciplinary Hearings and Regular Meeting on 09-17-09 and Special Meeting on 10-07-09
Attachment: Minutes - 09-17-09 - Disciplinary.pdf (Confidential Item)
Attachment: Minutes - 09-17-09 - Regular.pdf
Attachment: Minutes - 10-07-09 - Special.pdf
School Board Attorney

3. C-2 Advertise Amendments to Section E of the Admissions and Placement Manual
Attachment: Section E of Admissions and Placement Manual.pdf
Deputy Superintendent

4. C-3 Proposed Staff Allocation Changes for 2009-2010
Attachment: Allocation Summary - Current Backup October 15, 2009.pdf
Human Resources

5. C-4 Amendments to the 2009-2010 Temporary Salary Schedule
Attachment: 2009-10 Temp TABLE VI Amended 10-15-09.pdf

6. C-6 Library Media Policies and Procedures Manual
Attachment: Library Media Policies and Procedures Manual.pdf
7. C-7 Co-Enrollees for September 2009
Attachment: Co-Enrollees - September.pdf (Confidential Item)
8. C-8 Consultant fee for Barry Lane, Discover Writing Company
Attachment: SBJ_Barry Lane.pdf
9. C-9 NEFEC's Permission to use the Gifted Endorsement Plan for 2009-2010
Attachment: NEFEC Permission Letter_Gifted.pdf
10. C-10 Student Travel
Attachment: Student Travel.pdf
11. C-11 Amendment to contract #D676 from the Department of Children and Families (DCF) contract to be served by the Multi-Agency Network for Students with Emotional/Behavioral Disabilities (SEDNET) Grant for July 1, 2009 to June 30, 2010.
Attachment: DCF Amendment to Contract # D676.pdf
12. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
13. C-13 Resolution endorsing Red Ribbon Week, October 23-30, 2009
Attachment: Red Ribbon Week.pdf
Business Affairs

14. C-14 Orange Park High School to obtain a Certificate of Insurance for Fireworks at the Raider Roar on Thursday, October 15, 2009
Attachment: OPH20091006115541048.pdf
15. C-15 Monthly Financial Statement for September, 2009
Attachment: PAGE 1 MONTHLY FINANCIAL-Sum Cash-May,2009.pdf
Attachment: PAGE 5 Copy of Capital Projects May,2009.pdf
Attachment: PAGE 6 Capital Projects By Project Sept 2009.pdf
Attachment: 20091005162549388.pdf
16. C-16 Monthly Property Report - September, 2009 - Furniture/Equipment
Attachment: Furniture-Equipment Report-September, 09.pdf
17. C-17 Monthly Property Report - September, 2009 - AV Materials
Attachment: Audiovisual Report-September, 09.pdf
18. C-18 Monthly Property Report - September, 2009 - Software
Attachment: Software Report-September, 09.pdf
19. C-19 Monthly Property Report - September, 2009 - Vehicles
Attachment: Vehicles Report-September, 2009.pdf
20. C-20 Deletion of Certain Items Report - October, 2009
Attachment: Deletion Report-October, 09.pdf
21. C-21 Bid Renewals October 2009
22. C-22 Internal Funds Audits for the 2008-09 Fiscal Year
Attachment: 20090925.pdf
Attachment: 20090925(2).pdf
Attachment: 20090925(3).pdf
Attachment: 20090928.pdf
23. C-23 Write off Non-Sufficient Funds (NSF) Checks at LAE and ROE
24. C-24 Warrants and Vouchers for SEPTEMBER, 2009
Attachment: Warrants & Vouchers September, 2009.pdf
25. C-25 Budget Amendments for the Month of September, 2009
Attachment: 2009 Sept Budget Amendment.pdf
Attachment: Sept 2009-Budget Cover Sheet- Impact stmt.pdf
Support Services

26. C-26 Additive Change Order #9 for OakLeaf High School
Attachment: CO 9 OHS.pdf
27. C-27 Final (Phase III) Plans and Specifications for Orange Park High School Fire Alarm Replacement
28. C-28 Substantial and Final Completion of Clay High School Fire Alarm Replacement
Attachment: CHS Substantial & Final Completion.pdf
29. C-29 Final Completion of District Ancillary Facility Blanding Entry Phase
Attachment: District Ancillary Final Completion.pdf
30. C-30 Keystone Heights Elementary School Administration Building Architect Contract Award
31. C-31 Pre-Qualification of Contractors
Attachment: Contractor List 10,15,09.pdf
32. C-32 Final (Phase III) Plans and Specifications for Orange Park Junior High School Gymnasium Re-Roof
33. C-33 Final (Phase III) Plans and Specifications for Wilkinson Junior High School Gymnasium Re-Roof
34. C-34 Final (Phase III) Plans and Specifications for Lakeside Junior High School Gymnasium Re-Roof

Adoption of Consent Agenda
35. Adoption of all remaining Consent Items

Approve the Consent Items as submitted, with the exception of Item C-5 which was moved to Discussion.- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Frank Farrell- Not Present
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Charlie VanZant- Aye

Recognitions and Awards
Scheduled Citizen Requests
36. Mr. Bryce DeHaven - Orange Park Medical Center

Minutes: Mr. Bryce DeHaven, Chief Financial Officer, of Orange Park Medical Center presented a check for $10,000 to the School District of Clay County for scholarships.

Discussion Agenda
Deputy Superintendent

37. 2010 Legislative Priorities
Attachment: Legislative Priorities 2010.pdf
Minutes: 2010 Legislative Priorities were approved as recommended. Copies will be made available to our Clay County Legislative Delegation.

Approve item as submitted- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell- Not Present
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Charlie VanZant- Aye

Human Resources

38. C-5 (Wortham) Personnel Consent Agenda
Attachment: Personnel Consent Agenda 10-15-09.pdf
Minutes: Superintendent Wortham presented the Board with an addendum to the Personnel Consent Agenda requesting additional Out-of-Field teachers to be approved.

Approve the Personnel Consent Agenda as presented. - PASS
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Frank Farrell- Not Present
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Charlie VanZant- Aye

Support Services

39. OakLeaf High School Redistricting Discussion
Attachment: OHS Options.pdf
Minutes: Mr. Jim Connell, Director of Facility Planning and Construction, recapped the options available for OakLeaf High redistricting.  Mr. Connell also provided maps of current high school zones for 2009-2010 and 3 options for 2010-2011.  These options will be available for public inspection on the website on Friday, October 16.  Mr. Connell advised the Board that the Superintendent's recommendation will come to them at the November 16th meeting with a request for approval to advertise the recommended option.

Presentations from the Audience
40. Comment

Minutes: Mary Pizzi spoke to Item #39, OHS Redistricting Discussion.

Superintendent Requests (None)
School Board's Requests
41. Message

Minutes: Mrs. Studdard relayed a message from School Board Member Carol Vallencourt.  She is feeling much better and appreciates all the cards, phone calls and visits, and is looking forward to being back soon.

Attorney's Requests (None)
Adjournment (7:38 p.m.)

Ben Wortham, Superintendent

Charles Van Zant, Jr., Chair