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Agenda Plus
School Board of Clay County
July 21, 2022 - School Board Special Meeting
Title
PowerSchool Master Service Agreement and Contract Renewals
Description

This Master Service Agreement (MSA) will bring all PowerSchool products under one unified contract.

Gap Analysis

Agreeing to a 6 year renewal contract will reduce annual renewal costs by 1.5% per year
(approximately $5330.89 per year savings.)

Previous Outcomes

PowerSchool supplies Clay County Schools with ERP software (Business Plus), Evaluation and Professional Development Documentation and Record keeping software (Elevate), HR Hiring and Onboarding software (Talent Ed Hire and Records and School Spring Job Board access.) These products have been in use in Clay County since 2017 but over the years all products have been purchased by PowerSchool.

Expected Outcomes

Upon Approval Clay County District Schools will continue with all services provided by PowerSchool resulting in cost savings as well as time savings for individuals involved with invoices and purchase orders.

Strategic Plan Goal

GOAL 2 - Improve management of district-wide operations and facilities

Strategy 2.2 Improve efficiency and reliability of operations to all district stakeholders
Strategy 2.4 Ensure effective and efficient use of resources for fiscal stability

Recommendation

Approve the proposal in its entirety.

Contact
Susan Legutko, Assistant Superintendent of Business Affairs
Financial Impact
$3,264,127.55 over the 6-year term of the contract. This cost is at least $31,985.34 less than the projected 6 year cost without the MSA.
Review Comments
Attachments
PowerSchool_MSA.pdf
Q576381 Clay Eval PD with Updated Uplift Renewal Payment Portions.pdf
Q577315 UAB custom ELF MS With Updated Uplift Renewal Payment Revisions.pdf
Q602995 Clay Bus plus MS with Updated Uplift Renewal Payment.pdf
Q621674 Clay UT (2) with Updated Uplift Renewal Payment Revisions.pdf
Q624327 Final Renewal and Payment Revision.pdf
Q624330 Caly app track with Updated Uplift Renewal Payment Revisions.pdf
Q578831 Clay Unified Admin AtoPO with Updated Uplift Renewal Purchase Payment Revision.pdf