Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Corner of Walnut St. & Gratio Place, Green Cove Springs, FL
June 20, 2023 - School Board Workshop
Date: Jun 20 2023 (9:00 a.m.)
Invocation  (Ashley Gilhousen)
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla (participating via teleconferencing), District 2; Beth Clark, District 3, Michele Hanson, District 4; Ashley Gilhousen, District 5; and Superintendent David S. Broskie)
Workshop Items
1. Review Draft Agenda for Regular School Board Meeting on June 29, 2023
Russell Rd Purchase- June 20, 2023.pdf
Clay County Schools Renewal Update Presentation 6-20-23.pdf


  • Recognize 2022-2023 Retirees - no discussion;

Consent Agenda:

  • C1 Minutes of School Board Workshop on May 23, 2023; Student Discipline Hearings and Regular Meeting on June 1, 2023 - no discussion;
  • C2 Payment of Annual Membership Dues for 2023-2024 to Florida Association of District School Superintendents - no discussion;
  • C3 Payment of Annual Membership Dues for 2023-2024 to Florida School Boards Association - no discussion;
  • C4 Amendment to Edupoint Contract to Reflect First in State Discounts - no discussion;
  • C5 Personnel Consent Agenda - no discussion;
  • C6 K-12 Academic Services Out of State and Overnight Student Travel - no discussion;
  • C7 Agreement between the School Board of Clay County and AMI Kids - no discussion;
  • C8 Lexia LETRS (Language Essentials for Teachers of Reading and Spelling) - no discussion;
  • C9 CTE Out-of-State and Overnight Field Trips - no discussion;
  • C10 Library Book Challenged Titles Committees Recommendations - no discussion;
  • C11 MOA with DOH-Clay & State of Florida, CDC Crisis Response Cooperative Agreement (CoAG) providing 11 extra nurses to assist in assigned schools - no discussion;
  • C12 Review & Approve the renewal of the District's third party adjusters, Johns Eastern Company - no discussion;
  • C13 Approve the 2023-2024 District's Property/Casualty/Active Assailant Insurance renewal submitted by Arthur J. Gallagher & Co. (broker) - Jori Van der Voort provided the attached visual presentation discussing unprecedented influences impacting the market, an update re the property market, an analysis of the casualty coverage line, renewal exposures, marketing highlights, the risk management control continuum, an overview of the property and casualty program, a premium summary, a property program history, and a summary of renewal options; 
  • C14 2023-24 PowerSchool Contract Renewals - no discussion;
  • C15 Proposed Allocation Changes for 2023-2024 - no discussion;
  • C16 Monthly Financial Reports for May, 2023 - no discussion;
  • C17 Budget Amendment Report for May 31, 2023 - no discussion;
  • C18 Deletion of Certain Items Report June, 2023 - no discussion;
  • C19 BID Award - no discussion;
  • C20 District Print Center Equipment Refresh - no discussion;
  • C21 2023-2024 School Safety Interlocal Agreement Among the School Board of Clay County, Florida, City of Green Cove Springs Florida, and Green Cove Springs Police Department - no discussion;
  • C22 2023-2024 School Safety Interlocal Agreement Among the School Board of Clay County, Florida; and Town of Orange Park and the Town of Orange Park Police Department - no discussion;
  • C23 Restated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners - no discussion;
  • C24 2022-2023 Local Department of Health Inspection Reports - no discussion;
  • C25 2022-2023 S.R.E.F. Casualty, Safety, Sanitation, Relocatable, and Fire Safety Inspection Report - brief discussion to clarify the process for re-inspection to ensure findings are addressed;
  • C26 Transportation Bus Purchase Agreement - Superintendent Broskie provided a brief overview of the age and mileage on current bus fleet;
  • C27 Clay County Utility Authority Closeout Documents for Spring Park Elementary School - no discussion;
  • C28 Prequalification of Contractors - no discussion;
  • C29 Resolution for 95 Acre Land Purchase on Russell Road - Lance Addison, Coordinator of Facilities Planning and Development provided a visual presentation outlining land location overview, growth in the Lake Asbury area, and attendance projections in area schools; discussion included the lack of structure in the Saratoga Springs area, the lack of availability of any other property in the proposed purchasing area, the mitigation of wetlands acreage, types of schools that could be constructed on the land, funding for the purchase, currently owned properties, and the necessity of planning for future needs and growth; 
  • C30 Change Order #3 for Spring Park Elementary School - no discussion;
  • C31 2023-2024 Food and Nutrition Services Proposed Meal Price Increase - no discussion;

Discussion Agenda:

  • D1 Approval of the 2023-2028 Strategic Plan - no discussion;
  • D2 Human Resources Special Action A - no discussion;
  • D3 Human Resources Special Action B - no discussion;
  • D4 Public Hearing to Approve as Advertised 2023-2024 Student & Family Handbook and Code of Student Conduct - no discussion.
2. Strategic Plan Update
Strategic Plan - Board Review (June 20, 2023).pdf

Superintendent Broskie shared the attached visual update highlighting the following presentation objectives:

  • Strategic Planning Process
  • Stakeholder Input
  • Strategic Plan Goals and Structure
  • Highlights
  • Next Steps
3. Update on Book Reviews and Board Discussion
Challenged Library Books_ From Committee Report to the Appeals Process.pdf

Roger Dailey, Chief Academic Officer shared the attached visual presentation highlighting the following:

  • Background of book challenges
  • Numbers of books in library collections and reviews
  • Circulation rates of library materials
  • Actions taken (purchasing, communication, and tools designed to present options)
  • Parental control options
  • Overview of the Challenge Procedure
  • District Procedures for Final Decisions
  • Appeals Procedure
  • Decision of the School Board

Discussion included the suggestion to take statute and put it into policy to include community input as well as the timing of policy revisions, maintain fiscal responsibility by considering how best to use funds (secondary schools have low check-out rates for library books and may be better served by having funds support the available programs in schools). Mrs. Gilhousen provided a point of clarity that, when the board votes, the vote that the board is taking is that the district committee's process and decisions on book titles are in alignment with Florida statute and school board policy.

Mrs. Hanson distributed (copy emailed to Mrs. Bolla) copies of "Library Media and Instructional Materials Training Transcript" found on the Florida Department of Education's website, discussing some of the components outlined in this document.  She read excerpts from books that do not violate statute governing pornography but which she does find do not suit student needs nor be appropriate for the grade level and age group for which the materials are available.  She advised she would be bringing some book titles to the discussion agenda.

4. Safety and Security Presentation (Closed to Public)

Mrs. Bolla noted she would not be attending this portion of the meeting, having received safety and security information at prior meetings.

This item was addressed following the conclusion of all other items and comments.  This portion of the meeting was closed to the public (11:59 a.m. - 1:02 p.m.) for Clay County Schools Police Chief Kenneth Wagner to present information relative to the safety and security of the school district.  The meeting was adjourned following this portion of the meeting with no further business conducted or discussed.

Questions from the Audience  (None)
Superintendent Comments  (None)
School Board Attorney Comments  (None)
School Board Comments
5. School Board Member Comments

Mrs. Skipper posed a series of both personal and constituents questions to Chief Kenneth Wagner to obtain information re the Clay County Schools Police Department procedures and responses in various situations, equipment, expenses, communication with other law enforcement agencies, and the accreditation process and status of current accreditation.  Chief Wagner responded to all questions posed.

Adjournment  (1:02 p.m.)
Superintendent of Schools School Board Chair