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| June 26, 2025 - Regular School Board Meeting | ||
| Title C22 - Contract Renewal – Benefitfocus Agreement for Web Based Enrollment and Eligibility Management System RFP # 18-BA-123 | ||
| Description Contract Renewal – Benefitfocus Agreement for Web Based Enrollment and Eligibility Management System RFP #18-BA-123: Contract Period is July 18, 2025 through July 17, 2030. The contract period is for five (5) years and includes a $40,000 non-refundable credit each year during the Renewal Subscription Term to be used towards Benefitfocus Benefitplace/Marketplace recurring services. | ||
| Gap Analysis The District requires contractors to provide services to ensure our facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs. | ||
| Previous Outcomes Original Bid was Board approved and has been used successfully during the past term to provide quality services and products to the district. | ||
| Expected Outcomes Upon approval by the Board, we expect the contractors and vendors to provide quality services and products at the terms and conditions listed in the Bid.
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| Strategic Plan Goal Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency. | ||
| Recommendation Contract Renewal – Benefitfocus Agreement for Web Based Enrollment and Eligibility Management System:
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| Contact Ms. Dawn Posey, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: dawn.posey@myoneclay.net | ||
| Financial Impact The total estimated expenditure for the five (5) year contract is $238,410. Estimated annual spend of $47,682 from General Revenue. BenefitFocus/VOYA Expenditure Cost Covered by The School Board of Clay County: HSA Administration PEPM $0.25 Estimated Annual Calculation $951 5 Year Calculation $4,755 FSA / DCFSA Administration PEPM $2.75 Estimated Annual Calculation $16,731 5 Year Calculation $83,655 ACA TANGO Administration PEPM $6.00 Estimated Annual Calculation $30,000 5 Year Calculation $150,000 BenefitFocus/VOYA Expenditure Cost Covered by The Bailey Group/NFP: FTE/Active BenefitFocus Web Based Enrollment PEPM $2.28 Estimated Annual Calculation $167,700.00 5 Year Calculation $838,500.00 Retiree BenefitFocus Web Based Enrollment PEPM $2.28 Estimated Annual Calculation $35,568.00 5 Year Calculation $177,840.00 COBRA Administration PEPM $0.50 Estimated Annual Calculation $28,800.00 5 Year Calculation $144,000.00 | ||
| Review Comments | ||
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Attachments 250177 Benefitfocus - Order Form for Renewals & New Retiree & incorporate HSA, FSA, DCA Order Form 6.9.2025.pdf |
