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Agenda Plus
School Board of Clay County
June 26, 2025 - Regular School Board Meeting
Title
C23 - BID Award
Description

Award BID as required per FS 287, DOE 6A-1.012 and School Board Policy

a.  Contracted Services for Site Work – County Wide Bid #25-F-252: Contract period is for an 18-month period from June 27, 2025 through December 26, 2026 with the option to renew for three (3) additional one (1) year contract periods upon mutual agreement, in writing. Bid established for the purchase of labor, materials, equipment, transportation and supervision to perform site work that includes ground work, concrete work, asphalt work, etc. at all School Board facilities County Wide   The vendors awarded are the lowest, most responsive and responsible qualified bidder meeting specifications.    

Gap Analysis

The District requires contractors to provide services to ensure our ​​facilities and equipment are maintained and functional. The District requires vendors to provide products to ensure our students and staff receive the services, and or products to meet their needs.

Previous Outcomes

Prior Board approved Bid has expired but was used successfully during the past terms to provide quality services and products to the district.

Expected Outcomes

Upon approval by the Board, we expect the contractors and vendors to provide quality services and products at the terms and conditions listed in the Bid.

Strategic Plan Goal

Goal 5; Strategy 5.4; Enhance fiscal practices that enable the district to maximize effectiveness and efficiency.

Recommendation

Award BID as follows:

a.  Contracted Services for Site Work – County Wide Bid #25-F-252:

  • Thomas May Construction Company, 310 College Drive, Orange Park, FL 32065 (Primary)
  • Premier American Construction Inc., PO Box 1193, Middleburg, FL 32068 (Secondary)
Contact
Ms. Dawn Posey, Assistant Superintendent for Business Affairs, Phone: (904)336-6721, Email: dawn.posey@myoneclay.net
Financial Impact
a. Contracted Services for Site Work – County Wide Bid #25-F-252: The total estimated expenditure for the 18-month contract is $1,000,000.00 from General and Capital Revenue.
Review Comments
Attachments

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