Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
July 23, 2018 - School Board Special Meeting
Date: Jul 23 2018 (1:00 p.m.)
Invocation  (Mrs. Gilhousen)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Agenda Items
1. Review 2018-2019 Tentative Budget for all Funds
2018-19 Budget Summary-AD.pdf
2018-2019 Tentative Budget Proposal final.pdf
Minutes:

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, presented the tentative budget for 2018-2019 and explained how the roll-back rate is calculated.  She reported the total millage rate to be levied is more than the roll-back rate by .098, so the district will be required to advertise a tax increase.  The first public hearing on the millage rates and the tentative budget will be held on July 31, 2018.  The proposed annual budget for all funds for the 2018-2019 school year is $401,946,118.  The unassigned General Fund balance on June 30, 2018, is estimated at 4.52% with an estimated 4.54% at June 30, 2019.

2. Review 2018/19 – 2022/23 Tentative Educational Facilities Plan
EFP 2018-19 TENTATIVE COPY.pdf
EFP ppt for school board -kemp (2).pdf
Minutes:

Dr. Michael Kemp, Assistant Superintendent for Operations, presented the Tentative Educational Facilities Plan. 

Mr. Jim Fossa, Coordinator of Planning, reviewed the Planning section that addresses the Capital Outlay FTE Forecast and spoke briefly about the new schools proposed in the district over the next five to ten years.  Due to the tremendous growth expected in the county with the opening of the First Coast Expressway, Dr. Kemp recommended a workshop at some point to discuss proposed growth in Clay County. 

Mr. Derald Sweatt, Director of Transportation, presented on the Bus Management Plan.  The district plans to purchase  14 new buses and retrofit 18 buses with air conditioning.  Mr. Sweatt reported no increase or decrease in buses for the Oakleaf area due to the opening of Discovery Oaks Elementary.  Seventeen substitute bus drivers are currently in training to help with the double backs this school year. 

Mr. Jim Connell, Acting Director of Facility Planning & Construction, presented the projected Capital Outlay Plan, projected new revenue, and expenditures for 2018-2019.   

 

3. Advertisement for the 2018-2019 Tentative Budget and Millages
AMENDED NOTICE OF TAX FOR SCHOOL CAPITAL OUTLAY 2016-17.pdf
AMENDED NOTICE OF TAX FOR SCHOOL CAPITAL OUTLAY 22016-17.pdf
NOTICE OF PROPOSED TAX INCREASE2018.pdf
NOTICE OF TAX FOR SCHOOL CAPITAL OUTLAY 2018.pdf
2018-19 Budget Summary-AD.pdf
Motion
Motion to authorize publication of legal notices and advertisement of a public hearing to be held on July 31, 2018, at 5:01 p.m. on the proposed millage rates and the tentative budget in accordance with Sections 200.065(2)(3)(10), 1011.71 and 1011.03 Florida Statutes.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
4. Job Description for Chief of Elementary Education
S-1.1.35 Chief of Elementary Education 8 2 2018.pdf
Motion
Motion to approve job description for Chief of Elementary Education.
Minutes
Concern was expressed about the salaries and job descriptions/roles for the Assistant Superintendent and Chief positions.
Vote Results ( Approved )
Motion:
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
5. Proposed Allocation Changes for 2018-2019
Allocation Summary - July 23, 2018 (1).pdf
Motion
Motion to propose allocation changes for 2018-2019.
Minutes
In answer to questions, Mr. Davis and Mr. McAuley explained the additional costs and allocations associated with the Mental Health Assistance Plan.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
6. 2018-19 MENTAL HEALTH ASSISTANCE ALLOCATION PLAN
1819-mental-health-assistance-allocation-plan.pdf
Minutes:

Public Comments:  Graham Yirka 

Motion
Motion to approve 2018-2019 Mental Health Assistance Allocation Plan
Minutes
There was concern about whether the curriculum associated with the Mental Health Assistance Plan needed to be advertised and approved. Mr. McAuley clarified that these are supplemental materials and programs that are available to our schools but are not mandated or required. Mr. McAuley noted that this information does not go into Focus or on a student record but is saved on a server that IT has verified for security.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Nay
Mary Bolla - Aye
Presentations from the Audience
7. Public Comments
Minutes:

Graham Yirka - Social/Emotional Curriculum 

Superintendent Comments
8. Comments
Minutes:

Superintendent Davis expressed the goal to move the district to a top 5 performing school district.

School Board Comments  (None)
Adjournment  (3:30 p.m.)
Superintendent of Schools School Board Chairman