School District of Clay County
Green Cove Springs, Florida
Teacher Training Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions Regarding Students - 4:00 p.m.

October 18, 2010 Regular Meeting

Pledge of Allegiance
Call to Order (7:00 p.m.)
1. Swearing In Ceremony - Stephanie Van Zant, District 3

Minutes: Bruce Bickner, School Board Attorney, administered the Oath of Office to Mrs. Stephanie Van Zant.
2. Attendance


Present: Carol Studdard, District 2; Stephanie Van Zant, District 3; Frank Farrell, District 4 and Lisa Graham, District 5.  Superintendent Wortham was also present.

Carol Vallencourt was not present due to illness.

Consent Agenda

3. C-1 Minutes of Regular Meeting on 09/16/2010
Attachment: Minutes - 09-16-2010.pdf
School Board Attorney

4. C-2 Equipment Donation Agreement
Attachment: Equip Donation Agreement - 2010.pdf
Deputy Superintendent

5. C-3 Proposed Staff Allocation Changes 2010-2011
Attachment: Allocation Summary - Current Backup October, 2010.pdf
Human Resources

6. C-4 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 10-18-10.pdf

7. C-5 Co-Enrollee list for September 2010
Attachment: Co-Enrollee list for September 2010.pdf (Confidential Item)
8. C-6 2010-2011 District Improvement and Assistance Plan
Attachment: 10-11 District Improvement and Assistance Plan - Clay.pdf
9. C-7 2010-2011 School Improvement Plans
10. C-8 Amendment to 2010-2011 Carlton Palms Contract
11. C-9 Student Travel
Attachment: Student Travel-October, 2010 Board.pdf
Attachment: Student Travel Addnl.pdf
12. C-10 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
13. C-11 Resolution endorsing Red Ribbon Week, October 25-29, 2010
Attachment: Red Ribbon Week.pdf
14. C-12 Out of State/Overnight Travel to the National Career Academy Coalition in Austin, Texas, November 7-9, 2010
Attachment: NCACagenda.pdf
Business Affairs

15. C-13 Monthly Property Report - September, 2010 - Furniture/Equipment
Attachment: Furniture-Equipment Report-September, 10.pdf
16. C-14 Monthly Property Report - September, 2010 - AV Materials
Attachment: Audiovisual Report-September, 10.pdf
17. C-15 Monthly Property Report - September, 2010 - Software
Attachment: Software Report-September, 10.pdf
18. C-16 Monthly Property Report - September, 2010 - Vehicles
Attachment: Vehicles Report-September, 10.pdf
19. C-17 Deletion of Certain Items - October, 2010
Attachment: Deletion Report-October, 10.pdf
Attachment: Deletion Report (Attachments)-October, 10.pdf
20. C-18 Orange Park High School to obtain a Certificate of Insurance for Fireworks at the Raider Roar on Thursday, October 21, 2010
Attachment: Cert of Ins - OPH RaiderRoar.pdf
21. C-19 Warrants & Vouchers for SEPTEMBER, 2010
Attachment: Warrants & Vouchers September, 2010.pdf
22. C-20 Internal Funds Audits for the 2009-2010 Fiscal Year
Attachment: ACE-FIHS.pdf
Attachment: GCSJH-MRE.pdf
Attachment: MBE-POE.pdf
Attachment: ROE-WJH.pdf
23. C-21 Bids to Be Awarded October 2010
24. C-22 Bid Renewals October 2010
25. C-23 Write off Non-Sufficient Funds (NSF) Check at Clay High School
26. C-24 Budget Amendments for the Month of September, 2010
Attachment: budget amendments 2010.pdf
Attachment: -budget cover sheet_impact stmt_.pdf
27. C-25 Monthly Financial Report for September, 2010
Attachment: PAGE 1 Sum Cash-Sept,2010.pdf
Attachment: PAGE 2 Sept, 2010-GREV.pdf
Attachment: PAGE 3 Sept,2010-GREXP.pdf
Attachment: PAGE 4 Sept, 2010-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects Sept,2010.pdf
Attachment: PAGE 6 & 7 Capital Projects By Project Sept 2010.pdf
Attachment: PAGE 9 Sept, 2010-SPREV42X.pdf
Attachment: PAGE 10 Sept, 2010-INSURANCE.pdf
Attachment: PAGE 11 Sept,2010- ARRA-SPREV43X.pdf
Attachment: PAGE 8 Sept, 2010-FOOD SERVICE.pdf
Support Services

28. C-26 Pre-Qualification of Contractors
Attachment: Contractor List 10,18,10.pdf
29. C-27 Substantial and Final Completion of Middleburg High School Lighting & Ceiling Replacement
Attachment: Sub & Fin MBHS Lighting & Ceiling Replacement.pdf
30. C-28 Additive Change Order #2 for Lakeside Junior High School Building 5 Air Conditioner Replacement
Attachment: CO 2 LJH HVAC Replacement.pdf
31. C-29 Additive Change Order #3 (Direct Purchasing) for Middleburg High School Lighting and Ceiling Replacement
Attachment: MBHS Lighting & Ceiling Replacement CO 3.pdf
32. C-30 Substantial and Final Completion of Lakeside Junior High School Building 5 Air Conditioner Replacement
Attachment: Sub Completion LJH HVAC.pdf
Attachment: Final Completion LJH HVAC.pdf
33. C-31 Final Completion of OakLeaf High School
Attachment: OHS Final Completion.pdf

Adoption of Consent Agenda
34. Adoption of all remaining Consent Items

Approve the Consent Items as presented.- PASS
Vote Results
Motion: Frank Farrell
Second: Carol Studdard
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Stephanie Van Zant- Aye

Recognitions and Awards
35. Recognize Jonathan Halter, Teacher at S. Bryan Jennings Elementary, for having received from the Foundation for Excellence in Education the 2010 Excel Award in Math for Students with Disabilities

Minutes: Sharon Chapman, Asst. Superintendent for Instruction, recognized Jonathan Halter, Teacher, at S. Bryan Jennings Elementary.  This is the second year in a row that Mr. Halter has received this recognition.

Scheduled Citizen Requests (None)
36. Communities in Schools - Sandra Hartley, Executive Director


Mrs. Sandra Hartley, Executive Director for Communities in Schools, provided an overview of the program.  Model schools for Clay County will be Green Cove Junior High and Wilkinson Junior High.

Superintendent Wortham thanked Mrs. Hartley for her continued support with this program.

Discussion Agenda

37. Letter of Agreement with Communities in Schools of NE Florida, Inc.
Attachment: Communities in Schools Agreement.pdf
Minutes: Superintendent Wortham explained that this is the agreement that puts into place the relationship between Communities in Schools and the Clay County Schools.

Approve Letter of Agreement as presented.- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Stephanie Van Zant- Aye

Deputy Superintendent

38. 2011 Legislative Priorities
Attachment: 2011 Legislative Priorities.pdf

Denise Adams, Deputy Superintendent, informed the Board of the items compiled by senior staff on the Legislative Priorities list for their review.

Mr. Farrell distributed a draft copy of a "look at" list of priorities provided by the Florida School Boards Association for the upcoming legislative session.

The Legislative Delegation will not be in Green Cove Springs prior to the November 16th Organizational Meeting. Motion was made to delay the item until the November meeting.

Motion to pass this item to the November 16th Organizational Meeting.- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Stephanie Van Zant- Aye

Human Resources

39. Division of Human Resources - Special Actions

Minutes: There were none.

40. Public Hearing to approve as advertised, amendments to 2010-2011 Student Progression Plan
Attachment: Updates to the Student Progression Plan-Secondary Education.pdf
Minutes: Public hearing was held with no one present to speak to this item.

Approve revisions to Student Progression Plan as presented.- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Stephanie Van Zant- Aye

Presentations from the Audience
41. Speaker

Minutes: Ilah Breen - Coppergate Elementary spoke on the contract and RTI process.

Superintendent Requests
42. Announcements


1.   The Florida Education Investment Fund will be open as of Friday, October 22, 2010.

2.   The Clay County Schools Membership Report for the last 10 years was distributed to Board Members. Through the years Clay County Schools have seen growth of 3, 4 & 5%, however, since 2007 the school system has seen declining enrollment.  For 2010-2011, there appears to be a trace of growth.  This growth, along with the class size requirement has forced the district to expend approximately $2 million in order to comply with the class by class mandate.

3.    A Fact Sheet was distributed providing information on the .25 mil Critical Needs Assessment on the November 2nd ballot.  If this referendum does not pass, the Clay County Schools will lose $4.5 million.  Mr. Wortham sought approval of the Board to advertise this Fact Sheet in the local newspapers.

4.   An opportunity has been offered to distribute educational information through the publication "Mark of Excellence" at no cost to the district. This will alleviate the cost associated with the Extra Credit.

5.  The Superintendent recognized that this would have been Carol Vallencourt's last Board meeting.  Due to medical reasons she was unable to attend.  A personal video and written statement from Mrs. Vallencourt was presented for those in attendance.

Motion to approve the publishing of a Fact Sheet representing the .25 Critical Operating Millage for two weeks (2 advertisements) in the 2 local newspapers (My Clay Sun, with the Times Union, and the Clay Today). The approximate cost is to be $2,000.- PASS
Vote Results
Motion: Frank Farrell
Second: Stephanie Van Zant
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Not Present
Stephanie Van Zant- Aye

School Board's Requests

Minutes: Mrs. Stephanie Van Zant thanked Board members for the opportunity to serve the School District of Clay County and for making her feel welcome.

Attorney's Requests (None)
Adjournment (8:00 p.m.)