Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
August 1, 2023 - Special Meeting (Public Hearing on the 2023-2024 Tentative Budget)
Date: Aug 01 2023 (5:05 p.m.)
Invocation  (Ashley Gilhousen)
Call to Order  (Present: Erin Skipper (participating via telephonic conferencing), District 1; Mary Bolla, District 2; Beth Clark, District 3, Michele Hanson, District 4; Ashley Gilhousen, District 5; and Superintendent David S. Broskie)
Agenda Items
1. Review the 2023-2024 Proposed Millage, Rolled-Back Rate Calculation, and the 2023-2024 Tentative Budget (All Funds)
2023-2024 Budget Summary Tentative Budget.pdf
Tentative Budget Presentation.pdf
Minutes:

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, provided the attached visual presentation of the 2023-2024 budget that included the proposed millages, roll-back rate calculation, and proposed revenues and expenditures for all funds.  The total millage to be levied is more than the roll-back rate by 12.10% so the district will be required to advertise a tax increase.  The unassigned General Fund balance on June 30, 2023 is estimated at 4.53%, with an estimated 4.71% on June 30, 2024.  The district's total tentative budget (all funds) for the fiscal year 2023-2024 is $589,848,650.  The final public hearing to adopt the final millage and the budget for 2023-2024 will be held on September 14, 2023.

2. Public Hearing for Comments on the 2023-2024 Budget and Millages
Minutes:

Chair Gilhousen opened the public hearing.  With no one coming forward to speak, the public hearing was closed.

3. Adopt the 2023-2024 Required Local Effort Millage Levy
Motion
That the Clay County School Board adopt the 2023-2024 final proposed required local effort mill levy of 3.156 with a proposed amount to be raised of $60,520,294. The RLE millage includes basic RLE of 3.151 and a prior period adjustment millage of .005.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
4. Adopt the 2023-2024 Basic Discretionary Operating Millage Levy
Motion
That the Clay County School Board adopt the 2023-2024 final proposed base discretionary millage of .748 with a proposed amount to be raised of $14,343,847
Vote Results ( Approved )
Motion: Beth Clark
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
5. Adopt the 2023-2024 Local Capital Improvement Fund Millage Levy
Motion
That the Clay County School Board adopt the 2023-2024 final proposed capital outlay millage of 1.500 with a proposed amount to be raised of $28,764,398
Vote Results ( Approved )
Motion: Michele Hanson
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
6. Adopt the 2023-2024 Additional Voted Operating Millage Levy
Motion
That the Clay County School Board adopt the 2023-2024 final proposed voted millage of 1.00 with a proposed amount to be raised of $19,176,265
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
7. Adopt the 2023-2024 Total Millage Levy
Motion
That the Clay County School Board adopt the 2023-2024 final proposed total millage will equal 6.404 with a total amount to be raised of $122,804,804. The total millage rate to be levied is more than the roll-back rate by 12.10 percent.
Vote Results ( Approved )
Motion: Beth Clark
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
8. Adopt the 2023-2024 Tentative Budget (All Funds) and set the Public Hearing for the 2023-2024 Final Budget Thursday, September 14, 2023 at 5:05 p.m.
Motion
That the Clay County School Board adopt the tentative budget for the 2023-2024 school year as follows: Generating Operating in the amount of $419,281,591; Special Revenue Budget in the amount of $64,053,342; Debt Service Budget in the amount of $7,119,154; Capital Outlay Budget in the amount of $99,394,563, for a total Final Budget of $589,848,650. The Public Hearing to adopt the 2023-2024 Final Budget will be held on Thursday, September 14, 2023.
Minutes
Mrs. Hanson moved approval and Mrs. Bolla seconded. Chair Gilhousen requested and received clarification from Mr. Bickner that the motion should also include wording indicating that the Public Hearing to adopt the Final Budget will be held on Thursday, September 14, 2023 at 5:05 p.m. Mrs. Hanson subsequently revised her motion and Mrs. Bolla seconded.
Vote Results ( Approved )
Motion: Michele Hanson
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
9. Resolution 24-01 Determining 2023-2024 Tentative Millages
Resolution 24-01.pdf
Motion
Approve Resolution #24-01 determining the 2023-2024 Tentative Revenues and Millages levied for fiscal year 2023-2024.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
10. Resolution 24-02 Adopting the 2023-2024 Tentative Budget
Resolution 24-02.pdf
Motion
That the Clay County School Board approve Resolution #24-02 adopting the Tentative 2023-2024 Budget
Vote Results ( Approved )
Motion: Beth Clark
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
11. Approve Tentative 2023/24 – 2027/28 Educational Facilities Plan
EFP 2023-2028 TENTATIVE 7.17.23 - pdf.pdf
_EFP Growth Presentation August 2023.pptx (1).pdf
Tentative EFP Presentation Capital Rev Sources - 8-1-2023.pdf
Minutes:

Representatives from the Operations Department provided the attached visual presentations.  Bryce Ellis, Assistant Superintendent of Operations advised here department collaborated with the Technology Department and the plan, for the first time, also reflects technology initiatives.  This is a tentative plan that may be revised as needed.

Lance Addison, Coordinator of Facilities & Planning, reviewed the attached visual presentation, highlighting current growth, enrollment, and student data trends, as well as the areas of growth in Clay County and projected school needs.

Dr. Michael Kemp, Director of Facilities Planning and Construction, reviewed the attached visual presentation, discussing capital revenue sources, projected revenue across funding sources, district capital outlay expenditures, the Educational Facilities Plan (EFP) process, planned projects, and completed projects.  Dr. Kemp noted the challenge of significant growth in combination with the sequential increase in the cost of construction materials and supplies and expressed the need to leverage funds to obtain the biggest impact for growth.  The pandemic continues to impact the cost of construction, supply, demand, and material with construction costs more than doubling and no additional funding provided to offset the increased cost of construction.

Motion
Motion to Approve Tentative 2023/24 - 2027/28 Educational Facilities Plan
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
Presentations from the Audience  (None)
Superintendent Comments
12. Superintendent Comments
Minutes:

Superintendent Broskie expressed excitement for the return of teachers and students to schools.

School Board Attorney Comments  (None)
School Board Comments  (None)
Adjournment  (6:57 p.m.)
Superintendent of Schools School Board Chair