Agenda Plus
School Board of Clay County
District Multi-Purpose Center, Corner of Walnut Street and Gratio Place, Green Cove Springs, FL
July 23, 2024 School Board Special Meeting
Date: Jul 23 2024 (9:00 a.m.)
Invocation  (Ashley Gilhousen)
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla, District 2; Beth Clark, District 3, Michele Hanson, District 4; Ashley Gilhousen, District 5; and Chief Academic Officer Roger Dailey (substituting for Superintendent David S. Broskie))
Agenda Items
1. Review 2024-2025 Tentative Budget for all Funds
Tentative Budget Presentation V4.pdf
Minutes:

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, presented the tentative budget for the 2024-2025 fiscal year and explained how the rollback rate is calculated (copy of presentation attached to agenda item).  She reported that the total millage rate to be levied exceeds the rollback rate by 1.54%, so the district will be required to advertise a tax increase.  The first public hearing on the millage rates and the tentative budget will be on July 30, 2024.  The proposed annual budget for all funds for the 2024-2025 school year is $660,888,723.  The unassigned General Fund balance on June 30, 2024 is estimated at 4.72%, with an estimated 5.00% on June 30, 2025.

Board members requested to see breakdowns/rationales in each category regarding specific budget changes from last year to the current year. Dr. Legutko will provide that requested information at the public hearing on July 30, 2024.  The impact of the tax base on the fund balance was discussed.

Bryce Ellis, Assistant Superintendent of Operations, addressed the Educational Facilities Plan (EFP), which will be presented in full at the July 30, 2024 meeting.  The EFP lists all projects along with each funding source.  Hardening of schools projects include a continuous maintenance cycle as fences are replaced, doors and windows (particularly on older schools) are addressed, cameras and technology are upgraded, and a required panic alert system is implemented.  Mrs. Clark requested additional information be shared re buildings being constructed to replace portables, and Mrs. Ellis noted portable reduction is still embedded in the plans.  Mrs. Bolla noted the necessity of the one mill to continue funding both the required School Resource Officers and hardening of schools projects.  Dr. Legutko advised the State provides $3.4M funding annually for safety and security.  Mrs. Clark noted that School Resource Officers are fully staffed and CCSO will return any unused funds at the end of each year.

Dr. Legutko noted that, as CCDS' debt goes down, financing capacity increases.  Mrs. Clark asked about leasing vs purchasing of buses, and Mrs. Ellis advised they are currently examining those options and it seems to be financially best to exercise the option to purchase at the end of the lease.  Mrs. Hanson noted that, with new school schedules, there may be a need for more buses to transition students at the same time, and Mrs. Ellis indicated there will be an agenda item in future for the purchase of additional buses.

2. Review Tentative 2024/25 – 2028/29 Educational Facilities Plan
2024-2029 EFP #1.pdf
2024-2029 EFP #2.pdf
Minutes:

Bryce Ellis, Assistant Superintendent for Operations, indicated that the Educational Facilities Plan documentation is attached to the agenda, and the EFP will be presented in full at the upcoming special meeting/public hearing on July 30, 2024.  The presentation will include a portion on the growth experienced in Clay County. The agenda attachments delineate funding sources for capital and definitions of categorical funding. 

3. Approve Advertisement for the 2024-2025 Tentative Budget and Millages
NOTICE OF TAX FOR SCHOOL CAPITAL OUTLAY 2024 (1).pdf
AMENDED NOTICE NEW PROJECTS 2024-2025 (1).pdf
NOTICE OF PROPOSED TAX INCREASE 2024docx (1).pdf
2024-2025 Budget Summary Ad7.18.pdf
Motion
Motion to Approve Advertisement for the 2024-2025 Tentative Budget and Millages
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
4. Adopt and Approve the Emergency Adoption/Implementation of Clay County District Schools School Safety Policies: 9.17 School Safety Requirements and Monitoring, 9.18 Threat Assessment Policy, and the District's Security and Response to Active Assailant Policy (CONFIDENTIAL).
_CONFIDENTIAL Security & Response to Active Assailant Policy for Board review.pdf (Confidential)
_9.17 Safety Measures Policy Draft for Board approval.pdf
_9.18 Threat Assessment Policy for Board approval.pdf
Minutes:

Roger Dailey, Chief Academic Officer, noted that these policy revisions are driven by statutory changes and new requirements.

Motion
Motion to Adopt and Approve the Emergency Adoption/Implementation of Clay County District Schools School Safety Polices: 9.17 School Safety Requirements and Monitoring, 9.18 Threat Assessment Policy, and the District's Security and Response to Active Assailant Policy (CONFIDENTIAL)
Vote Results ( Approved )
Motion: Michele Hanson
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
5. 2024-2025 Mental Health Assistance Allocation Plan
MHAAP-2024-25.pdf
MHAA Planned Funds and Expenditures Form 2024-2025 (Updated 6.21.24).xlsx.pdf
Minutes:

Mr. Dailey noted that the State provides some support due to a need to adhere to students' mental health requirements.

Motion
Motion to Approve 2024-2025 Mental Health Assistance Allocation Plan
Vote Results ( Approved )
Motion: Beth Clark
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
Presentations from the Audience  (None)
Superintendent Comments
6. Superintendent Comments
Minutes:

Roger Dailey, Chief Academic Officer, commended the Business Affairs team for their work on the budget, acknowledging the multiple moving parts and funding sources for which they are responsible.

School Board Attorney Comments  (None)
School Board Comments  (None)
Adjournment  (11:19 a.m.)
Superintendent of Schools School Board Chair