Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
November 22, 2016 - Regular School Board Meeting
Date: Nov 22 2016 (Immediately following the 7:00 PM Organization Meeting)
Invocation
Pledge of Allegiance
Call to Order  (7:30 p.m. - Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Consent Agenda
Superintendent
1. C1 - Minutes of Special Meeting on October 13, 2016, and Student Hearings and Regular Meeting on October 20, 2016
2016 Nov 22 - Minutes of Special Mtg. 10.13.16 (2).pdf
2016 Nov 22 - Minutes of Regular Mtg 10.20.16.pdf
2016 Oct 20 Disc.pdf (Confidential)
2. C2 - Payment of Annual Membership Dues for 2016-2017 to Florida Association of District School Superintendents
Deputy Superintendent
3. C3 - Proposed Allocation Changes for 2016-2017
Allocation Summary - November 22, 2016.pdf
Instruction-Career and Technical Education
4. C6 - Affiliation Agreement between Windsor Health and Rehabilitation and The School District of Clay County
Windsor-Board of Clay County .pdf
Instruction-Exceptional Student Education
5. C7 - Interpreters Services Contract with Interpretek 2016-17.
Interpreter services contract INTERPRETEK 16 17.pdf
Instruction-K-12 Academic
6. C8 - K-12 Academic Support Services - Student Travel
Nov 2016 - Student Travel.pdf
7. C9 - Clay County Sheriff's Office Off Duty Contract - 2017
Nov 2016 - Clay County Sheriff's Office Off Duty Contract 2017.pdf
Business Affairs
8. C11 - Payment of Bonds for Superintendent, Chairman, Vice-Chairman, and Board Member(s)
Business Affairs-Accounting
9. C12 - Bank Resolutions Due to Change of School Board Superintendent, Chairman and Vice-Chairman
10. C13 - Monthly Financial Report for October, 2016
October 2016 Financial Report.pdf
11. C14 - Warrants and Vouchers for October 2016
11.22.16 Board Agenda.pdf
12. C15 - Budget Amendments for the Month of October 2016
October 2016 Board Impact Stmt.pdf
October 2016 Budget Amendment.pdf
Business Affairs-Property
13. C16 - Monthly Property Report - October, 2016 - Furniture/Equipment
Furniture-Equipment Report-October, 2016.pdf
14. C17 - Monthly Property Report - October, 2016 - AV Materials
Audiovisual Report-October, 2016.pdf
15. C18 - Monthly Property Report - October, 2016 - Software
Software Report-October, 2016.pdf
16. C19 - Monthly Property Report - October, 2016 - Vehicles
Vehicles Report-October, 2016.pdf
17. C20 - Deletion of Certain Items Report - November, 2016
Deletion Report-November, 2016.pdf
Deletion Report (Attachments)-November, 2016.pdf
Support Services-Facilities
18. C21 - Pre-Qualification of Contractors
Contractor List 11,22,16.pdf
19. C22 - Substantial and Final Completion of Window Replacement/Insulation Upgrade - Administration
Sub Completion Windows Admin.pdf
Final Completion, Windows Admin.pdf
20. C23 - Change Order #1 (Direct Purchasing) for Lake Asbury Elementary/Lake Asbury Junior High School Lightning Protection
CO1 LAE.LJH Lightning Protection.pdf
Adoption of Consent Agenda
21. Adoption of Consent Agenda
Motion
Motion to approve the Consent Agenda with the exception of Items C4, C5 and C10 that were moved to Discussion.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Recognitions and Awards
22. Recognize student: Logan Baxley for National FFA Agriscience Fair Winner
Logan Baxley PP final.pdf
Minutes:

Logan Baxley was recognized as a National winner at the 2016 National FFA Agriscience Fair in the Environmental Services/Natural Resources System, Division I.  His principal, Becky Murphy, Lake Asbury Junior High, was present to show support.

Presenters
23. Community Engagement Presentation presented by Kathleen Schofield and Chereese Stewart
Scheduled Citizen Requests
24. Keith Nichols - Episode IV
Minutes:

Mr. Nichols used an analogy with new elected officials and the movie, Star Wars: The New Hope.

25. Sandra Phipps - GPS Tracking System
Minutes:

Mrs. Phipps, who is an ESE bus driver, expressed her feelings about the GPS system as a distraction for drivers.

Discussion Agenda
School Board Member
26. D1 - Discuss School Board Attorney position (Submitted by Mrs. Kerekes)
Minutes:

During Board discussion varying opinions were expressed.  Both Mrs. Kerekes and Mrs. Studdard felt the attorney position should be full time. Mr. Sikes was asked to extend his contract and he reminded the Board that his contract is month to month.  Following discussion, Superintendent Davis agreed to look at the job description and prepare an advertisement, and to also provide an analysis of prior year costs for legal services.  A January/February timeline was discussed.

 

 

 

Deputy Superintendent
27. C4 - Florida Safe Schools Assessment Certification - 2016 (Pulled by Mrs. Kerekes)
Florida Safe Schools Assessment.pdf (Confidential)
Minutes:

Mrs. Kerekes pulled the item, concerned about the Health Education section.  Superintendent Davis agreed to review the implementation and bring the item back at the December board meeting.   

Motion
Motion to move the item to the December 2016 agenda.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Human Resources
28. C5 - Personnel Consent Agenda (Pulled by Superintendent Davis)
Personnel Consent Agenda 11 22 2016.pdf
Minutes:

Mr. Davis spoke briefly about transparency and expressed concern over the late appointment of some current employees on the Board agenda.    

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
29. D2 - Human Resources - Special Actions (There were none)
Instruction-Instructional Resources
30. D3 - Public Hearing to approve the adoption of French Materials
2016 Nov 22 French Presentation.pdf
Minutes:

The public hearing was opened by the Board Chair.  Being no one present to speak to the item, the public hearing was closed.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Professional Development
31. C10 - Approval of the School Improvement Plan (SIP) 2016-17
SIP Plan 2016-17 hyperlink.pdf
Minutes:

Speaker:  Melissa Kaplan expressed concern about the amount of class time spent on testing.  

 

Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Presentations from the Audience (Public Comment)
32. Public Comments
Minutes:
  • Renna Lee Paiva - spoke on behalf of CCEA regarding moving forward 
  • Teresa Dixon - spoke on behalf of CESPA and reiterated testing concerns and HVAC problems
  • Travis Christensen - social climate of the county
  • Tammy Masden - high school Guidance Counselors and how they are affected by Academies
  • Kim Stacy -  moving forward and taking care of support employees
  • Rebecca Smith - testing
  • Melissa Kaplan - March in Tallahassee and lobbying legislators  
  • Hailly-Jean Escamilla - cultural differences   
  • Roel Escamilla - diversity and inclusion
  • Brandye Mackey -  concerns about her son on the FIHS football team
Superintendent Comments
33. Comments
Minutes:

Mr. Davis thanked the public for the opportunity to serve as the new Superintendent of Schools in Clay County.  He spoke briefly about his vision and his 100-Day Transition Plan.  

School Board Comments
34. Comments
Minutes:

Comments from the Board included congratulations to Mrs. Bolla and Mr. Davis; Happy Thanksgiving wishes; Master Board training; ESE investigation; and the district Master Calendar.  

 

Attorney Comments  (None)
Adjournment  (10:05 p.m.)
Superintendent of Schools School Board Chairman