School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 4:00 p.m.

July 17, 2014 - Regular Meeting

Pledge of Allegiance
Call to Order
Consent Agenda

1. C-1 Minutes of Workshop-Special Meeting on June 10, 2014, Regular Meeting on June 19, 2014, and Special Meeting on June 23, 2014
Attachment: MINUTES - June 10, 2014.pdf
Attachment: MINUTES - June 19, 2014.pdf
Attachment: MINUTES - June 23, 2014.pdf
2. C-2 Monthly Expenditures for School Board Members
Attachment: 7-17-14 Board Member Travel Expenses.pdf
Deputy Superintendent

3. C-3 Proposed Allocation Changes for 2014-2015
Attachment: Allocation Changes 7-17-14.pdf
4. C-4 Interlocal Agreement to Sell Diesel Fuel to the Board of County Commissioners for Use of Emergency Vehicles in the McRae Area
Attachment: Interlocal Agreement.pdf
5. C-5 Agreement between Clay County School Board and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility.
Attachment: Clay County Sheriff's Office Agreement.pdf
6. C-6 Renew of Service Agreement with Gartner, Inc.
Attachment: DRAFT Gartner Agreement.pdf
Human Resources

7. C-7 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 7-17-14.pdf
8. C-8 2014-2015 Salary Schedule: Section IV, Miscellaneous
Attachment: MISCELLANEOUS SALARIES 2014-15.pdf

9. C-9 Amend contract with Melissa Whitaker, Student Services Aide with Project REACH Homeless Grant for 2014/2015 School Year
Attachment: 2014-2015 Melissa Whitaker Contract Amendment.pdf
10. C-10 Permisson To Travel Out Of State For Annual MCEC Conference
11. C-11 2014-15 St. Johns River State College Dual Enrollment Articulation Agreement
Attachment: July 2014 - 2014-15 SJRSC Dual Enrollment Agreement.pdf
12. C-12 Amendment to the Florida Youth Challenge Academy Interagency Agreement
Attachment: July 2014 - Amendment FYCA Interagency Agreement.pdf
13. C-13 Student Travel
Attachment: July 2014 - Student Travel.pdf
14. C-14 Reading Plan 2014-2015 Information Only CCSD
Attachment: 7-17-14 1-Narrative format 2014-2015.pdf
Attachment: 7-17-14 2-Clay District Rdg Coach Chart 2014.pdf
Attachment: 7-17-14 3-ChartD1 K2 Decision Tree.pdf
Attachment: 7-17-14 4-Chart D2 - Assessment-Curriculum Decision Tree.pdf
Attachment: 7-17-14 5-Chart J - High School Assessment-Curriculum Tree updated.pdf
15. C-15 Rosetta Stone Contract for ELL LEarners
Attachment: Rosetta Stone Contract.pdf
16. C-16 Pragmatic Works Memorandum of Understanding
Attachment: PragmaticWorksMOU2014.pdf
17. C-17 Jacksonville University SLP Site Affiliation Agreement 2014-15.
Attachment: Jacksonville University SLP Site Affiliation Agreement 14 15.pdf
18. C-18 IDEA Grant Part B and Part B Preschool.
Attachment: IDEA Grant Executive Summaries 2014-2015.pdf
Attachment: IDEA Grant Budget Summaries 2014-2015.pdf
19. C-19 Clarke School for the Deaf Agreement 2014-15.
Attachment: CLARKE SCHOOL AGREEMENT 14 15.pdf
20. C-20 Advertise 2014-2015 Admissions and Placement Manual included as School Board Policy.
Attachment: Admissions and Placement Manual Board Backup.pdf
21. C-21 Building Minds Contract 2014-2015
Attachment: Buidling Minds Contract 2014-2015.pdf
22. C-22 Bricks for Kidz Contract 2014 - 2015
Attachment: Bricks 4 Kidz Contract 14-15.pdf
23. C-23 Sub-Grant Agreement between Daytona State College and the School Board of Clay County, Florida
Attachment: Florida Standards Training Consortium Sub-Grant Agreement.pdf
24. C-24 Request approval of Rental Agreement for North Fork Leadership Center for the Summer Camp Program
Attachment: 7-17-14 Rental of Facilities Agreement fm 2 - 51630714.pdf
Business Affairs

25. C-26 Monthly Property Report - June 2014 - Furniture/Equipment
Attachment: Furniture-Equipment Report-June, 14.pdf
26. C-27 Monthly Property Report - June 2014 - AV Materials
Attachment: Audiovisual Report-June, 14.pdf
27. C-28 Monthly Property Report - June 2014 - Software
Attachment: Software Report-June, 14.pdf
28. C-29 Monthly Property Report – June 2014 – Vehicles
Attachment: Vehicles Report-June, 14.pdf
29. C-30 Deletion of Certain Items Report - July 2014
Attachment: Deletion Report-July, 14.pdf
Attachment: Deletion Report (Attachment)-July, 14.pdf
30. C-31 Post Execution Contract Review July 2014
Attachment: 7_17_2014 FL Agency for Health Care Administration Agreement.pdf
31. C-32 Writeoff Non-Sufficient Checks at School
32. C-33 Warrants and Vouchers for June 2014
33. C-34 School Board Health Fair
Support Services

34. C-35 County-Wide Architect Contract Award
35. C-36 County-Wide Mechanical/Electrical Engineering Services Contract Award
36. C-37 Pre-Qualification of Contractors
Attachment: Contractor List 7,17,14.pdf

Adoption of Consent Agenda
37. Adoption of Consent Agenda

Approve the Consent Agenda with the exception of Item C-25 that was pulled to Discussion.- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Recognitions and Awards
38. Recognition of Tammy Masden, Guidance Counselor - OLH

Minutes: Mike Wingate, Director of K-12 Academic Support Services, recognized Tammy Masden as the winner of the General Colin Powell Award.
39. Recognize 2013-2014 Retirees
Attachment: 2013-2014 Retiree List.pdf
Minutes: Linda Lancaster, Director of Support Personnel Services, recognized employees retiring from the school district during the 2013-2014 school year.  See attached list of Clay County retirees. These retirees represent a collective total of 2,208 years of service to the School District of Clay County.
40. Recognize completers of Preparing New Principals Requirements
Attachment: Level II Principal Certification.pdf
Minutes: Dr. Michael Henry, Director of Instructional Personnel Services, recognized successful completers of the Human Resources Management Development Program who have gained Level II Principal Certification.  See attached list for names.

Scheduled Citizen Requests (Stricken by Chairman Studdard)
41. See Attachments
Attachment: May 2014 Letter to Board.pdf
Attachment: PowerPoint- FL Statute References.pdf
Minutes: Mrs. Studdard announced that this item was to be stricken from the agenda and that no cards would be allowed on Scheduled Citizen Requests.
42. Stanley Pfenning - CCSB Policies, past, present and future and the relationship of the Board and other stakeholders
43. Gary Yeldell - Sunshine Law violations
44. Virginia Collins - Clay County Schools - yesterday, today and tomorrow

Discussion Agenda

45. D-5 Review 2013-2014 Final Estimated Budget


Chairman Studdard moved the budget items forward to be addressed first on the Discussion Agenda.

Speaker from the Audience: Liz Crane

Dr. George Copeland gave a brief analysis of the 2013-2014 final estimated budget.  The Unassigned Fund Balance as of June 30, 2014 was 2.24%.

46. D-6 Review 2014-2015 Tentative Budget for all Funds
Attachment: 2014-2015 Tentative Budget Presentation 3-3-14.pdf
Attachment: General Fund Budget Presentation Revised.pdf
Attachment: 2014 Food Service Presentation .pdf

Dr. Copeland reported on the proposed revenues and expenditures for 2014-2015.  The proposed annual budget for 2014-2015 is $252,169,530. The estimated Unassigned Fund Balance for June 30, 2015 is 2.57%.

Susie Glover, Director of School Food and Nutrition, gave an overview of Food Services and what to expect in the upcoming school year. She announced there will be no meal price increases for 2014-2015.

Powerpoints attached.

47. D-7 Review Tentative 2014/15 - 2018/19 Educational Facilities Plan
Attachment: Educational Facilities Plan Revised 2014.pdf
Minutes: John Merrill, Assistant Superintendent for Support Services, reviewed the Educational Facilities Plan. The plan includes the proposed commitments and planned expenditures of the school district to address the educational facilities needs of the students and to adequately provide for the maintenance of facilities.
48. D-8 Advertisement for the 2014-2015 Tentative Budget and Millages

Minutes: Dr. Copeland reported that the district will have to advertise a tax increase of 0.86% for the 2014-2015 fiscal year.  Following discussion, a budget workshop was scheduled for August 28, 2014, 5:00 p.m., at the Teacher Inservice Center.

Approve advertisement for the 2014-2015 Tentative Budget and Millages as presented. and establish September 18, 2014, as the date to adopt the final budget. - PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

49. D-1 Superintendent's Update


Superintendent Van Zant announced that school grades for elementary and junior high schools were received last week.  Eleven schools who had declined in 2012-2013, improved from either a B or C to an A.  He thanked instructional staff for their dedication and commitment to students in helping to achieve the good grades.  High school grades are expected in December. 

50. D-2 Appoint one Board member and one private citizen to serve a one year term on the Value Adjustment Board for a one year term beginning August 1, 2014 and ending July 31, 2015

Appoint Johnna McKinnon to serve on the Value Adjustment Board beginning August 1, 2014 and ending July 31, 2015.- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Appoint Scott Roberts to serve as Citizen Member on the Value Adjustment Board beginning August 1, 2014 and ending July 31, 2015.- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

School Board Members

51. D-3 Approve Resolution to place the question of appointment versus election of Superintendent of Schools on the November 2014 election ballot (Mrs. Studdard)
Attachment: 7-17-14 Resolution for Appointed Supt.pdf

Speakers from the Audience: Ronnie Robinson, Lori McDade, Gary Yedell, Sylvia Croft, Beth Korahais, Elaine Weistock, Wendy Powell, Richard Klinznan, Richard Bachman, Gregory Collins, Mike Trudell, Wayne Geiger, Stanley Pfenning, Virginia Collins, Sarah Spurrier, LeAnne Kolb, Travis Christensen, Keith Nichols,Michael Wingate, James Trott, Nancy Ulrich.

There was lengthy Board discussion with differing points of view. 



Motion to approve the Resolution.

Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock- Aye
Lisa Graham- Nay
Janice Kerekes- Aye
Johnna McKinnon- Nay
Carol Studdard- Aye

Human Resources

52. D-4 Human Resources - Special Actions

Minutes: There were none.

53. C-25 Indemnification Agreement between Digital Data Maps (DDM) and Clay County School Board (Item pulled by Mr. Bickner)
Attachment: CCSB Indemnification Agreement.pdf
Attachment: WeatherSTEM Invitation.pdf
Attachment: WeatherSTEM Materials.pdf
Minutes: Bruce Bickner, Board Attorney, explained a problem with the Agreement in its current form.  He requested authorization to negotiate the appropriate changes to the Agreement and for Superintendent to sign the final document. 

Approve with Bickner authorized to negotiate and supt to sign.- PASS
Vote Results
Motion: Johnna McKinnon
Second: Janice Kerekes
Tina Bullock- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Johnna McKinnon- Aye
Carol Studdard- Aye

Presentations from the Audience
54. Speakers


Wayne Geiger - recent treatment of an Assistant Superintendent

Marjorie Caouette - stricken Scheduled Citizens

Brenda Kicsak - policy changes and accreditation warnings

Stanley Pfenning - freedom of speech

Fred Gottshalk - freedom of speech

Gary Yeldell - stricken Scheduled Citizens

Superintendent's Requests (There were none.)
School Board's Requests (There were none.)
Attorney's Requests (There were none.)
Adjournment (11:20 p.m.)