School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 4:00 p.m.

March 15, 2012 Regular Meeting

Pledge of Allegiance
Call to Order (7:00 p.m.)
1. Attendance

Minutes: Present: Janice Kerekes, District 1; Carol Studdard, District 2; Charles Van Zant, Jr., District 3; Frank Farrell, District 4 and Lisa Graham, District 5.  Superintendent Ben Wortham was also present.

Consent Agenda

2. C-1 Minutes of Student Hearings and Regular Meeting on February 16, 2012
Attachment: MinsStuDispHrg-021612.pdf (Confidential Item)
Attachment: MinsRegMtg-021612.pdf
3. C-2 Clay County Agricultural Fair Resolution - 2012
Attachment: CCFairResolution-2012.pdf
School Board Attorney

4. C-3 Settlement of Personal Injury Claims of Brandon Beckworth
5. C-4 District Affiliation Agreement with Webster University
Attachment: WebsterUnivAgreement.pdf
Deputy Superintendent

6. C-5 Proposed Allocation Changes for 2011-2012
Attachment: Allocation Summary - Backup March 15, 2012.pdf
7. C-6 Proposed Calendars for 2012-2013
Attachment: Calendar2 - Adult Education Student 2012-2013.pdf
Attachment: Calendar - Employee Work 2012-2013 Final.pdf
8. C-8 Safety and Education Articulation Agreement 2011-2012
Attachment: SafetyandEducArticAgreement 2011-2012.pdf
Human Resources

9. C-9 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 03-15-12.pdf
10. C-10 Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2012-2013
11. C-11 Proclaim April 22-28, 2012, as Administrative Professionals Week, and Wednesday, April 25, 2012, as Administrative Professionals Day in Clay County
Attachment: Admin Prof Day 2012.pdf
12. C-12 Proclaim May 7-11, 2012, as Teacher Appreciation Week in Clay County, and Tuesday, May 8, 2012, as National Teacher Day
Attachment: Natl Teacher Day 2012.pdf

13. C-13 Co-Enrollee list for February 2012
Attachment: Co-Enrollee list for February 2012.pdf (Confidential Item)
14. C-14 Contract with The Leadership and Learning Center for Leaders Development Leaders Seminar
Attachment: Client Contract 32411 JSM.pdf
15. C-15 Consultant Fee for Angela Schroden, Stephanie Harvey Consulting
Attachment: StephanieHarveyVita.pdf
Attachment: StephanieHarveyConsultantAgreementLetterOfIntent.pdf
16. C-16 Student Travel
Attachment: March, 2012.pdf
17. C-17 Quarterly Log of Student Travel
18. C-18 MAC contract with School Board of Seminole County for school year 2012-2013.
Attachment: Seminole County MAC contract 12 13.pdf
19. C-19 Bureau of Education and Research Agreement for Services
Attachment: Bureau of Education and Research agreement.pdf
20. C-20 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
Business Affairs

21. C-21 Writeoff Non-Sufficient Funds Checks at Schools
22. C-22 Warrants and Vouchers for February, 2012
Attachment: Warrants & Vouchers, February, 2012.pdf
23. C-23 Bid to Be Awarded March 2012
24. C-24 Agreement between School Board and Sheriff’s Office for Security Services
Attachment: 3_15_2012 Sheriff Agreement.pdf
25. C-25 Monthly Property Report - February, 2012 - Furniture/Equipment
Attachment: Furniture-Equipment Report-February, 12.pdf
26. C-26 Monthly Property Report - February, 2012 - AV Materials
Attachment: Audiovisual Report-February, 12.pdf
27. C-27 Monthly Propety Report - February, 2012 - Software
Attachment: Software Report-February, 12.pdf
28. C-28 Monthly Property Report - February, 2012 - Vehicles
Attachment: Vehicles Report-February, 12.pdf
29. C-29 Deletion of Certain Items Report - March, 2012
Attachment: Deletion Report-March, 12.pdf
Attachment: Deletion Report-(Attachments), March, 12.pdf
30. C-30 Payroll Calendars for School Year 2012-2013
Attachment: Calendar10-Month_Employees_2012-2013.pdf
Attachment: Calendar11-Month_Employees_2012-2013.pdf
Attachment: Calendar12-Month_Employees_2012-2013.pdf
Attachment: Calendar_Florida_Youth_Challenge_Academy_2012-2013.pdf
Attachment: Calendar_Substitute_Teachers_Part-Time_Support_and_Temp._Adult_Labor_2012-2013.pdf
Attachment: Calendars_9-Month_Bus_Drivers_Employees_2012-2013.pdf
Attachment: Calendars_9-Month_Employees_2012-2013.pdf
31. C-31 Budget Amendments for the Month of February, 2012
Attachment: AGENDA-impact stmt.pdf
Attachment: Feb. 2012 Budget Amendments.pdf
Support Services

32. C-32 Final Completion of Middleburg Elementary School Building 1 Remodel
Attachment: MBE Building 1 Remodel Final Completion.pdf
33. C-33 Charles E. Bennett Elementary School Re-Pipe Kitchen Water and Sewer Contract Award
Attachment: CEB Kitchen Repiping Final Bid Tab.pdf
34. C-34 Middleburg High School Re-Pipe Kitchen Water and Sewer Contract Award
Attachment: MBHS Kitchen Repiping Final Bid Tab.pdf
35. C-35 Pre-Qualification of Contractors
Attachment: contractor list, 3,15,12.pdf
36. C-36 Annual Florida Inventory of School Houses (FISH) Certification
Attachment: FISH Certification - 2012.pdf
37. C-37 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Green Cove Springs Junior High School Fire Alarm Replacement

Adoption of Consent Agenda
38. Adoption of all remaining Consent Items

Minutes: The minutes show Discussion item #43 Public Hearing - Amendments to School Board Policy 6GX-10-1.02 - The District School Board, was withdrawn from the agenda.

Approve the Consent Items as presented, with the exception of C-7 which was moved to Discussion.- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

Recognitions and Awards
39. E. William Nash, Jr., Community Partner of the Year Award - 2011 (YMCA)

Minutes: Chairman John Mahoney, Clay County YMCA Board, presented the Clay County School District the Community Partner of the Year Award - 2011, for their successful 28 year relationship with the YMCA.  Other YMCA Board members present were: Dorothy Slama, Jarad Brown, Willie Dees, Ray Avery and Chris Chambless.   Tony Knott and Wendell Davis were not present.
40. Proclaim April as "School Library Month"
Attachment: Proclamation.pdf

A brief history of "School Library" recognition was provided by Karen Robinson, Instructional Media Services Specialist.  Mrs. Robinson also encouraged the Board to visit the school libraries.

Presenters (None)
Discussion Agenda
School Board Members

41. School Board Policy (J. Kerekes)


Mrs. Kerekes reviewed the language of School Board Policy 5.02 regarding travel expenses.  Mr. Van Zant read a letter into the record.   Mr. Pfenning spoke to this item.  There was no action taken.

42. Facilities Use Agreement (C. Van Zant, Jr.)


Bruce Bickner, School Board Attorney, reviewed and clarified several points from the March 1, 2012 Board Workshop and provided proposals for changes to the current Facilities Use Agreement.  A brief discussion followed.  No action was taken.

School Board Attorney

43. Public Hearing - Amendments to School Board Policy 6GX-10-1.02 - The District School Board
Attachment: CCSBPolicy1.02Amendment(2).pdf
Deputy Superintendent

44. Proposed Staff Allocations for 2012-2013
Attachment: 2012-2013 Proposed Allocations (2).pdf
Minutes: Denise Adams, Deputy Superintendent, commented on proposed allocations overall and explained some of the changes to allocations for 2012-2013.  Discussion followed.

Approve the allocation package as presented. - PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

45. C-7 Proposed Fee Schedule (Van Zant)
Attachment: Fee Schedule revised.pdf
Minutes: Denise Adams clarified for the Board, the changes to the proposed fee schedule.  Stanley Pfenning spoke to this item. 

Approve the new fee schedule.- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Frank Farrell
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

Human Resources

46. Human Resources - Special Actions

Minutes: There were none.
Business Affairs

47. Monthly Financial Report for February, 2012
Attachment: PAGE 1 MONTHLY FIN-Sum Cash.pdf
Attachment: PAGE 2 MONTHLY FIN-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN-GREXP.pdf
Attachment: PAGE 5 MONTHLY FIN Capital Projects.pdf
Attachment: PAGE 6 MONTHLY FIN Capital Projects By Project.pdf
Attachment: PAGE 8 MONTHLY FIN-SPREV42X.pdf
Attachment: PAGE 9 MONTHLY FIN - ARRA-SPREV43X.pdf
Minutes: Dr. George Copeland, Asst. Supt. for Business Affairs, gave a brief update on the overall financial standing and Mr. Jim Connell provided information on the current status of the Enhanced Classroom initiative.

Approve Monthly Financial Report for February, 2012, as presented.- PASS
Vote Results
Motion: Frank Farrell
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

48. Group Insurance Rates for Plan A and Plan B
Attachment: 2012-13 SDCC Insurance Commitee_02 29 12_FINAL.pdf

Charlene Calise, Diana Makarsky-Hixson, Steve Richards and Sheila Gann, on behalf of Randy Hall, spoke to this item.

Dr. Copeland commented on the insurance committee recommendation.  Ann Gebhard, Aon Representative, was present and provided additional information on insurance trends and federal mandates.

Approve the Committee's recommendations as presented.- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

49. Review TRIM and Budget Calendars


Dr. George Copeland reviewed the TRIM and budget calendar guidelines, meeting dates and locations for 2012-2013, with the Board members.  No action was taken. 

50. Review 2010-2011 Fiscal Year Audit Conducted by Purvis, Gray & Company
Attachment: Audit Report of District School Board of Clay County.pdf
Minutes: Dr. Copeland reviewed the 2010-2011 Fiscal Year Audit and fielded questions from the Board.

Approval of the audit report, as presented.- PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell- Aye
Lisa Graham- Aye
Janice Kerekes- Aye
Carol Studdard- Aye
Charles Van Zant, Jr.- Aye

Scheduled Citizen Requests
51. A More Open and Transparent Clay County School Board - Stanley Pfenning

Minutes: Stanley Pfenning spoke on his agenda item -"A More Open and Transparent School Board".
52. Relationship of Board to Citizens of Clay County - James Studdard


Speakers: Marjorie Caouette, Stacy Wall and Ben Owens

Mr. James Studdard spoke on his agenda item - Relationship of Board to Citizens of Clay County

The record shows that Lisa Graham, Board Member - District 5, left the meeting during the presentation.


Presentations from the Audience (None)
Superintendent Requests


Supt. Wortham reminded the Board that members of senior staff will be attending the Regional Legislative Review Workshop in Lake City on Tuesday, March 20, 2012.  Also, the FRS 3% contribution has been ruled unconstitutional.  Nothing has been changed in regard to reimbursement to employees. 

Spring break is next week March 19th through March 23rd.

School Board's Requests


Frank Farrell announced that the Scholarship Committee of the Clay County Chamber of Commerce has awarded five-$1000 and five-$500 scholarships as follows:  Fleming Island High - four-$1000, Orange Park High - one-$1000, Middleburg High - one-$500, Ridgeview High - one-$500, and Keystone Heights High - three-$500.

Carol Studdard reminded the Board that Thursday, April 5th at 10:00 a.m. is the formal dedication of "Somer's Park" in remembrance of Somer Thompson.

Attorney's Requests (None)
Adjournment (10:45 p.m.)