Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
August 18, 2016 - Regular School Board Meeting
Date: Aug 18 2016 (7:00 p.m.)
Invocation  (Ashley Gilhousen)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Johnna McKinnon, District 4; Ashley Gilhousen, District 5; and Superintendent Charlie Van Zant.)
1. Chairman's Opening Comments

Chairman McKinnon addressed the audience with comments about the recent allegations of misconduct and pending investigations.  She explained the legal ramifications of discussiong this topic in a public forum and why Board member Janice Kerekes' item  to discuss and take action on the Open Letter was not placed on the agenda.  Legal Counsel had advised that it would be a violation of Board policy and employees' due process rights.  

Brief Board discussion took place with Mrs. Kerekes disagreeing with Chairman McKinnon and the advice of Legal Counsel.  Mrs. Kerekes stated her opinion for the record that the item was removed in violation of School Board policy.

Consent Agenda
2. C1 - Minutes of Workshop Meeting on July 20, 2016, Special Meeting on July 21, 2016, and Regular Meeting on July 21, 2016
2016 Aug 18 Minutes of July 20 Workshop.pdf
2016 Aug 18 Minutes-Special Mtg 07.21.16.pdf
2016 Aug 18 - Minutes of July 21 Regular Mtg..pdf
Deputy Superintendent
3. C2 - Proposed Allocation Changes for 2016-2017
Allocation Summary - August 18, 2016.pdf
Information and Technology Services
4. C3 - Adoption of Digital Classrooms Plan
Executive Summary 8-18-16 Reg.BoardMtg Attachment.pdf
Human Resources
5. C4 - Personnel Consent Agenda
Personnel Consent Agenda 8 18 16.pdf
6. C5 - Ratify the 2016-2017 Amendment to the 2015-2017 Master Contract between the Clay Educational Staff Professional Association and the School Board of Clay County
Instruction-Career and Technical Education
7. C6 - Overnight/Out of State Travel
Hospitality and Tourism 16-17.pdf
CTE travel Board documents.pdf
8. C7 - Agreement between SBCC and Project Lead The Way 16/17
16-17 PLTW board.pdf
Instruction-Exceptional Student Education
9. C8 - Advertise 2016-17 Admissions and Placement Manual included as School Board Policy.
AP manual Table of Contents 2016-17.pdf
10. C9 - Audiological Therapy Services contract 2016-17.
Audiological contract Melisa Sharpe 16 17.pdf
11. C10 - Carlton Palms contract 2016-17.
12. C11 - Challenge Enterprises Agreement 2016-17.
13. C12 - Clay Behavioral Health Center Agreement 2016-17.
14. C13 - Clarke School for the Deaf Agreement 2016-17.
15. C14 - Episcopal Children’s Services Head Start/Early Head Start M.O.U. 2016-17.
Episcopal Children's Head Start Early Head Start Clay 16 17.pdf
16. C15 - Interpreters Services Contract 2016-17.
Interpreter services contract ALONZO 16 17.pdf
17. C16 - Resolutions in Special Education (RISE) contract 2016-17.
Instruction-K-12 Academic
18. C17 - Amendment to the 2016-17 Florida Youth Challenge Academy Interagency Agreement
August 2016 - 2016-17 FYCA Interagency Agreement.pdf
Instruction-Professional Development
19. C18 - Florida Learning Alliance, Inc.
FL Learning Alliance 8.1.16.pdf
20. C19 - Advertise revisions to the Elementary section of the 2016-17 Student Progression Plan
August 2016 - ELEMENTARY EDUCATION SPP 16-17 red line version.pdf
Business Affairs
21. C20 - Write Off Uncollectible Checks at Schools
Business Affairs-Accounting
22. C21 - Warrants and Voucher July 2016
Business Affairs-Food & Nutrition
23. C22 - Approve For Advertising Revision to School Board Policy 5.08 C. 6., Food and Nutrition Services, General Program Policies, Additional Food Service
FNS - Gen Prog Policies.pdf
Business Affairs-Property
24. C23 - Monthly Property Report - July, 2016 - Furniture/Equipment
Furniture-Equipment Report-July, 2016.pdf
25. C24 - Monthly Property Report - July, 2016 - AV Materials
Audiovisual Report-July, 2016.pdf
26. C25 - Monthly Property Report - July, 2016 - Software
Software Report-July, 2016.pdf
27. C26 - Monthly Property Report - July, 2016 - Vehicles
Vehicles Report-July, 2016.pdf
28. C27 - Deletion of Certain Items Report - August, 2016
Deletion Report-August, 2016.pdf
Deletion Report (Attachments)-August, 2016.pdf
Support Services-Facilities
29. C28 - Pre-Qualification of Contractors
Contractor List 8,18,16.pdf
30. C29 - Additive Change Order #2 for Keystone Heights Elementary School Window Replacement Buildings 3, 4, 5, 6, 7, & 8
KHE Window Replacement CO 2.pdf
31. C30 - Deductive Change Order #2 for Middleburg High School Flooring Replacement (Phase II)
MBHS Flooring Replacement Ph II CO 2.pdf
32. C31 - Agreement with Greenavation Power, LLC for Solar Energy Potential Analysis and Design Study
Greenavation Power, LLC Agreement.pdf
33. C32 - Substantial Completion of Middleburg High School Flooring Replacement (Phase II)
MBHS Flooring Replacement Ph II Substantial Completion.pdf
34. C33 - Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Lake Asbury Elementary School/Lake Asbury Junior High School Lightning Protection
35. C34 - Additive Change Order #3 for Orange Park High School Smoke Corridor Building 1, Phase II
CO 3, OPH Smoke Corridor Ph II.pdf
36. C35 - Substantial Completion of Clay Hill Elementary School Fire Alarm Replacement
Sub Compl, CHE Fire Alarm.pdf
37. C36 - Substantial Completion of Orange Park High School Smoke Corridor Building 1, Phase II
Sub Compl, OPH Smoke Corridor.pdf
38. C37 - Additive Change Order #2 for OakLeaf Junior High School Locker Room Renovation
CO 2, OLJ Locker Rm Reno.pdf
39. C38 - Substantial Completion of Ridgeview High School Roof Replacement & Gutter Repair Building 6
RVHS Roof Replacement & Gutter Repair Substantial Completion.pdf
Adoption of Consent Agenda
40. Adoption of Consent Agenda

Prior to the adoption of the agenda, the following people spoke to item C5, Ratification of the CESPA Contract:  

Keith Nichols; Teresa Dixon.

Motion to approve the Consent agenda as presented.
Vote Results ( Approved )
Motion: Betsy Condon
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Johnna McKinnon - Aye
Ashley Gilhousen - Aye
Recognitions and Awards
41. Kathy Schofield - Jacksonville Business Leaders Award
42. Brian Knight of Pragmatic Works - Commissioner's Business Recognition Award

The Commissioner's Business Recognition Awards program recognizes businesses that have shown the most commitment, creativity and innovation in bringing about a positive change to schools and school districts.  Chereese Stewart, Director of CTE, recognized Brian Knight and Pragmatic Works, the state of Florida winner for outstanding support of education in Clay County.

43. Career and Technical Education Presentation
44. Priscilla Keene (Past President of RHS Interact Club) and Mike Kloehn, (Orange Park Sunrise Rotary Club) - Presentation on Interact Clubs and Rotary Youth Leadership Awards Program

Mr. Mike Kloehn represented the Rotary Club of Orange Park and introduced Priscilla Keene as the Past President of the RHS Interact Club, which is a high school version of a Rotary Club.  As such, they are engaged in numerous community service projects throughout the school year.  The Rotary Club of Orange Park sponsored Ms. Keene's attendance at the Rotary Youth Leadership Awards in June where she participated in leadership and team building exercises.  

Scheduled Citizen Requests
45. Ilah Breen - "Why I Retired"

Mrs. Breen's comments included her experiences as a teacher and her concern that children are being treated as a business.

Discussion Agenda
46. D1 - Superintendent's Update
2016 Aug 18 Energy Policy.pdf

Superintendent Van Zant asked Dr. Emily Weiskopf, the district's Director of School Improvement and Professional Development, to report on the district's first ever Clay Connected Conference held on the Inservice Day, August 11, 2016.  More than 3,000 teachers and instructional leaders county wide gathered together for a day of learning.  

John Merrill, Assistant Superintendent for Support Services, gave a brief update on the district 's energy plan through Cenergistics.  He used the attached Powerpoint to compare the previous policy and the current policy.  Mr. Merrill also relayed some minor mechanical issues with the air conditioning at Oakleaf High School this week.  He assured everyone the Maintenance Department is working hard to respond to the problems.

Human Resources
47. D2 - Human Resources - Special Actions

There were none.

Instruction-K-12 Academic
48. D3 - Public Hearing to approve as advertised - School Board Policy 4.43 Athletics-Interscholastics
August 2016 - Athletic Board Policy 4.43 - Copy.pdf

Chairman McKinnon opened the public hearing.   The following speakers came forward to speak to the item:  Daniel Barkowitz regarding transgender equity and Brandye Mackey regarding bullying of athletes.  With no other speakers to the item, the public hearing was closed.

There was brief Board discussion about the issues raised.  Staff was asked to review the language to ensure that the athletic policy coincides with eligibility requirements  in the Student Code of Conduct.


Motion to approve the policy changes as advertised.
Vote Results ( Approved )
Motion: Betsy Condon
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Johnna McKinnon - Aye
Ashley Gilhousen - Aye
Presentations from the Audience (Public Comment)
49. Public Comments

Keith Nichols - GPS system and bus routes

Teresa Dixon - representing CESPA support employees implicated in Open Letter

Tracy Butler - air conditioning issues

Michelle Smith - thanked Superintendent Van Zant for standing up his beliefs

Stacey Studer - GPS system and pending investigation

Matthew Harrell - school safety at Lakeside Elementary School

Julie Robson - unresolved bus issue

Rosie Brown - support for Superintendent Van Zant

Fred Gottshalk - gossips and misinformation

Rebecca Smith - How did the Board get so far off track?  

Sam Bodiford - transgender issue

Charmaine Bonner - thanked Mrs. Studdard for her stand on issues

Brandye Mackey - protecting  student athletes from bullying

Daniel Barkowitz - transgender equity 

Smitty Huffman - misinformation;  investigation issues

Caro Barkowitz - transgender equity  

Tina Bullock - district's image; investigation issues

Rebecca Barkowitz - transgender issue and student safety



Superintendent Comments

Superintendent Van Zant briefly clarified comments in a radio advertisement about Clay being in the top 10 in the state for certain academic areas.

School Board Comments

Board Members expressed varying opinions about the allegations brought forward in an Open Letter by an employee of the school district, how the events have played out in the media, and the pending investigations that will take place.


Mrs. McKinnon congratulated Caeleb Dressel, a former Clay High School student, for winning two gold medals in the Swimming events at the 2016 Summer Olympic Games in Rio de Janeiro.

Attorney Comments

Board Attorney Dan Sikes reiterated that employee names in the Open Letter should never been released.  He also quoted from Board Policy 2.35 and clarified that if fraud involving a school board member or the Superintendent is suspected, it should be reported to the Board attorney or the Florida Chief Inspector General.  He agreed that a third party investigation is the right decision.

Adjournment  (9:38 p.m.)
Superintendent of Schools School Board Chairman