School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High
2233 Village Square Parkway
Hearing for Special Actions Regarding Students - 3:30 p.m.

March 23, 2009 Regular Meeting

Invocation (Charles E. Van Zant, Jr.)
Pledge of Allegiance (Charles E. Van, Zant, Jr.)
Call to Order (7:00 p.m.)
Consent Agenda

1. C-1 2009 Clay County Agricultural Fair Resolution
Attachment: Fair Resolution - 2009.pdf
2. C-2 Minutes of Student Disciplinary Hearings and Regular Meeting on 02-19-09 and Workshops on 02-09-09 and 03-02-09
Attachment: Minutes - Workshop - 02-09-09.pdf
Attachment: Minutes - Disciplinary Hearings - 02-19-09.pdf
Attachment: Minutes - Regular Meeting - 02-19-09.pdf
Attachment: Minutes - Workshop - 03-02-09.pdf
Deputy Superintendent

3. C-3 Disaster Recovery Planning and Server Consolidation Strategy
Attachment: Disaster Recovery - Consolidation Strategy 2009-03-23.pdf
Human Resources

4. C-5 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 3-23-09.pdf
5. C-6 Renewal of List of Physicians and Medical Facilities authorized to conduct physical examinations and drug tests required for certain groups of employees
Attachment: 2009-2010 List of Physicians .pdf
6. C-7 Proclaim May 5, 2009, as National Teacher Day in Clay County
7. C-8 Proclaim April 19-25, 2009, as Administrative Professionals Week, and Wednesday, April 22, 2009, as Administrative Professionals Day in Clay County

8. C-9 District Educational Technology Plan
Attachment: 030909 TECH PLAN for Board approval.pdf
9. C-10 Co-Enrollee list for February 2009
Attachment: Co-Enrollee list for Feb 2009.pdf (Confidential Item)
10. C-11 Student Travel
Attachment: BOARD BACKUP-March 23, 2009.pdf
11. C-12 Advertise Amendments to 2009-2010 Elementary & Secondary Code of Student Conduct
Attachment: Elementary Code 2009-10.pdf
Attachment: Secondary Code 2009-10.pdf
12. C-13 Quarterly Log of Student Travel
13. C-14 Grant(s) Approval
Attachment: grants 2.pdf
Attachment: grants 1.pdf
14. C-15 Interinstitutional Articulation Agreement Addendum (Dual Enrollment)
15. C-16 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf
16. C-17 2009/10 Special Pupil Requests; 2009/10 Non-Resident Admissions guidelines
Attachment: 2009-2010 SPR MEMORANDUM.pdf
Business Affairs

17. C-18 Monthly Property Report - February, 2009 - Furniture/Equipment
Attachment: Furniture-Equipment Report-February, 09.pdf
18. C-19 Monthly Property Report - February, 2009 - AV Materials
Attachment: Audiovisual Report-February, 09.pdf
19. C-20 Monthly Property Report - February, 2009 - Software
Attachment: Software Report-February, 09.pdf
20. C-21 Monthly Property Report - February, 2009 - Vehicles
Attachment: Vehicles Report-February, 09.pdf
21. C-22 Deletion of Certain Items Report - March, 2009
Attachment: Deletion Report-March, 2009.pdf
Attachment: Deletion Report (Attachments)-March, 09.pdf
22. C-23 Warrants and Vouchers for FEBRUARY, 2009
Attachment: Warrants and Vouchers February, 2009.pdf
23. C-24 Monthly Financial Report for February, 2009
Attachment: Sum Cash-FEB,2009 pg1.pdf
Attachment: FEB 2009-GREV pg2 -.pdf
Attachment: FEB,2009-GREXP pg3.pdf
Attachment: FEB, 2009-DSREVEXP pg4.pdf
Attachment: Capital Projects FEB,2009- pg5.pdf
Attachment: Capital Projects By Project FEB, 2009 - pg6.pdf
Attachment: FEB, 2009-FOOD SERVICE- pg8.pdf
Attachment: FEB, 2009-SPREV42X pg9.pdf
Attachment: FEB, 2009-INSURANCE pg10.pdf
24. C-25 Budget Amendments for the Month of February, 2009
Attachment: Feb Impact Stmt.pdf
Attachment: General Fund - Revenue.pdf
Attachment: General Fund - Appropriations.pdf
Attachment: Debt Service Funds.pdf
Attachment: Capital Projects Funds.pdf
Attachment: Special Revenue - Food Service.pdf
Attachment: Special Revenue - Other.pdf
Attachment: Internal Service Funds.pdf
25. C-26 Write off Non-Sufficient Funds (NSF) Check at MHS
26. C-27 Bids to Be Awarded March 2009
27. C-28 Bid Renewals March 2009
28. C-29 Payroll Calendars for School Year 2009-2010
Attachment: payroll09-1020090312073035301.pdf
Support Services

29. C-30 Educational Facilities Plan Amendment 2
Attachment: Ed. Facility Plan Amendment 2.pdf
30. C-31 Professional Civil Engineering Services County-Wide Contract Award
31. C-32 Lakeside Junior High School Buildings 1, 2 & 3 Re-Roof Contract Award
Attachment: LSJH Bldgs 1,2,3 Re Roof.pdf
32. C-33 Orange Park Elementary School Building 4 Re-Roof Contract Award
Attachment: OPE Bldg 4 Re Roof.pdf
33. C-34 Clay High School Fire Alarm Replacement, Intercom, and CCTV’s Contract Award
Attachment: CHS Fire Alarm Replacement.pdf
34. C-35 Green Cove Springs Junior High School Building 4 Re-Roof Contract Award
Attachment: GCSJH Bldg 4 Re Roof Bid Tab.pdf
35. C-36 Green Cove Springs Transportation Buildings 1, 2, & 3 Re-Roof Contract Award
Attachment: GCS Trans. Bldg Re Roof.pdf
36. C-37 District Ancillary Facilities Blanding Entry Phase Contract Award
Attachment: District Ancillary Blanding Entry Phase.pdf
37. C-38 Pre-Qualification of Contractors
Attachment: Contractor List 3,23,09.pdf
38. C-39 Annual Florida Inventory of School Houses (FISH) Certification
Attachment: FISH Certification.pdf
39. C-40 Clay High School Air Conditioning Duct Board Replacement (Phase III) Contract Award
Attachment: Bid Tab CHS Duct Board Replacement.pdf
40. C-41 Lakeside Junior High School Buildings 1, 2, 3 & 5 Air Conditioner Replacement Contract Award
Attachment: BidTab, LJH AC.pdf
41. C-42 Green Cove Springs Junior High School Restroom Renovation (Phase II) Contract Award
Attachment: Bid Tab GCSJH RR Renovation.pdf

Adoption of Consent Agenda
42. Adoption of all remaining Consent Items

Minutes: Item C-4 Proposed Staff Allocation Changes was moved to Discussion.

Approve the Consent Items as presented, with the exception of those moved to Discussion.- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Recognitions and Awards
43. Mr. Steve Hollingsworth, Clay Electric Representative

Minutes: Mr. Steve Hollingsworth, Clay Electric Representative, presented the Clay County School Board with a Capital Credits check for $72,605.86.

Scheduled Citizen Requests (None)
Presenters (None)
Discussion Agenda
Deputy Superintendent

44. C-4 (Adams) Proposed Staff Allocation Changes 2008-09 and 2009-10
Attachment: Allocation Summary 2- Current Backup-March 2009.pdf
Minutes: Mrs. Denise Adams, Deputy Superintendent, clarified the changes to the Class Room Assistant positions and discussed funding reduction information included in the revised staff allocations for 2008-2009 and 2009-2010.  There were eight (8) speakers to this item.

Approve staff allocation changes as submitted.- PASS
Vote Results
Motion: Carol Vallencourt
Second: Carol Studdard
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

45. Revised Budget Reduction List
Attachment: 09-10 Approved Potential Budget Cut Chart-Consensus Reached.pdf

The Superintendent postponed action on  item #20 (D.R.O.P.) from the revised Budget Reduction List until further negotiations with staff and teacher groups.  Mr. Van Zant postponed discussion on item #19 (personal appliances) until the next Board meeting.

Mr. Van Zant provided a Powerpoint presentation on the topic "Shorter School Year".  Discussion on operating costs, savings and flexibility to the district followed.  Staff will take a broader look at this presentation and provide feedback at the Clay County School Board Meeting in April.

Approve the Potential Budget Cuts as presented. - PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Business Affairs

46. Public Hearing to approve, as advertised, Amended Notice of Tax for School Capital Outlay for 2008-2009 School Year
Attachment: Advertisement20090311130429773.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Approve as requested- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Presentations from the Audience
47. Liz Crane, CCEA

Minutes: Liz Crane spoke briefly on the budget crisis and encouraged everyone to contact their legislators on seeking other revenue sources for education and stopping unfunded mandates.  She also reminded everyone of the rally at Orange Park High School on Friday, March 27th.
48. Ken Carter, CESPA

Minutes: Ken Carter spoke on budget cuts to support positions.

Superintendent Requests
49. Announcements

  • The Education Foundation is sponsoring a "Grownups Day to Play" at O2B Kids on Fleming Island on Sunday, March 29th from 5:00-8:00 p.m.  Tickets are available through Darlene Mahla, or at the door.  All proceeds go to teachers, employees and classrooms.
  • Will be in Tallahassee, March 25-27, 2009, meeting with Legislators. Read an announcement received from the Florida Association of District School Superintendents that the Governor has announced a 15% holdback of the 4th quarter distribution of the general revenue state funds, which means a 2% cut before the end of this school year.


School Board's Requests

  • Mrs. Vallencourt gave a short overview of the rally in Tallahassee last week and expressed her desire for everyone to continue to call and write the Legislators regarding other sources of funding for our schools.
  • Mrs. Vallencourt requested the School Board to invite Dr. Wayne Blanton and Mr. Mark McKinney to the April 16, 2009 School Board meeting to present the Florida School Boards Insurance Trust (F.S.B.I.T.)  insurance program. 
  • Mrs. Studdard encouraged everyone to support the rally at Orange Park High on March 27th. 
  • Mr. Farrell offered possible sources of additional funding (1 cent sales tax, cigarette tax, repeal of Amendment 1).
  • Mrs. Graham reminded everyone about the "Fun Day" at 02B Kids on March 29th.

Adjournment (9:20 p.m.)