School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearing for Special Actions Regarding Students - 3:30 p.m.

April 16, 2009 Regular Meeting

Pledge of Allegiance
Call to Order (7:00 p.m.)
1. Attendance

Minutes: Present: Carol Vallencourt, District 1; Carol Studdard, District 2; Charles Van Zant, Jr., District 3; Frank Farrell, District 4; and Lisa Graham, District 5.  Superintendent Ben Wortham was also present.

Consent Agenda

2. C-1 Minutes of Regular Meeting & Disciplinary Hearings on 03-23-09
Attachment: CCSB Meeting Minutes - 03-23-09.pdf
Attachment: Disciplinary Hearings- Minutes 03-23-09.pdf (Confidential Item)
3. C-2 Advertise Amendments to CCSB Policy 6GX-10-4.04 Discipline
Attachment: CCSB - Amendment 4.04 Discipline.pdf
4. C-3 Advertise Amendments to CCSB Policy 6GX-10-5.02 General Policies
Attachment: CCSB - Amendment 5.02 General Policies.pdf
5. C-4 Settlement Agreement with Ricky Burgess and Alicia Burgess as his wife
Deputy Superintendent

6. C-5 Proposed Staff Allocation Changes 2008-09 and 2009-10
Attachment: Allocation Summary - April 2009 Backup.pdf
Attachment: Academic Supplements - 2000-2010.pdf
Human Resources

7. C-6 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 4-16-09.pdf
8. C-7 Reappointments for the 2009-2010 School Year
Attachment: 2009-10 Reappointment Agenda - Section I - Instructional Personnel.pdf
Attachment: 2009-10 Reappointment Agenda - Section III - Support Personnel.pdf
Attachment: 2009-10 Instructional Job Assignments - Information Only.pdf
Attachment: 2009-10 Hold for Reappointment - Information Only.pdf
Attachment: 2009-10 Reappointment Agenda Section II - Administrative Managerial-Supervisory.pdf
Attachment: 2009-10 Reappointment Agenda - Table of Contents.pdf

9. C-8 Revisions to Procedures Manual for Instructional Technology Services
10. C-10 Student Travel
Attachment: BOARD BACKUP-APRIL 16, 2009.pdf
Attachment: BOARD BACKUP-APRIL 16, 2009-Add-on.pdf
11. C-11 Submit the American Recovery and Reinvestment Act of 2009 (ARRA) IDEA Recovery Fund for Services to Children and Youths with Disabilities and Part B and Part B Preschool Entitlement, First Award (April 2009).
12. C-12 Participate in submitting the multi-district Florida Diagnostic and Learning Resource System (FDLRS) GRANT with Duval County as the fiscal agent for year July 1, 2009 to August 31, 2010.
13. C-13 Addendum to the contractual agreement between the School District of Clay County and Clarke Auditory/Oral Center, (a Jacksonville private school) for the SUMMER PROGRAM, in school year 2008-2009.
Attachment: Clarke ADDENDUM for Summer Sch for 08 09.pdf
14. C-14 Interagency Agreement between School District of Clay County and Clarke Jacksonville Auditory/Oral Center to serve ESE 3-5 year old PreK students for school year 2009-2010.
Attachment: CLARKE SCHOOL 09 10.pdf
15. C-15 Continue Multi-District Agreement with Duval County to serve low incidence ESE students for school year 2009-2010.
16. C-16 Pay mileage at .55 cents/mile to have parents or group homes transport certain ESE students for student school year 2009-2010.
17. C-17 Continue training in the Safe Crisis Management Program for ESE employees for school year 2009-2010.
18. C-18 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC.pdf
19. C-19 Proclamation endorsing National School Nurse Day, May 6, 2009
Attachment: School Nurse Day.pdf
20. C-20 Extend Advertising of Amendments to the 2009-2010 Elementary & and Secondary Code of Student Conduct
Attachment: Elementary Code 2009-10.pdf
Attachment: Secondary Code 2009-10.pdf
21. C-21 Co-Enrollee list for March 2009
Attachment: March 2009 Co-Enrollee list.pdf (Confidential Item)
Business Affairs

22. C-22 Bid Renewals April 2009
23. C-23 Bids to Be Awarded April 2009
24. C-24 Monthly Property Report - March, 2009 - Furniture/Equipment
Attachment: Furniture-Equipment Report-March, 09.pdf
25. C-25 Monthly Property Report - March, 2009 - AV Materials
Attachment: Audiovisual Report-March, 09.pdf
26. C-26 Monthly Property Report - March, 2009 - Software
Attachment: Software Report-March, 09.pdf
27. C-27 Monthly Property Report - March, 2009 - Vehicles
Attachment: Vehicles Report-March, 09.pdf
28. C-28 Deletion of Certain Items Report - April, 2009
Attachment: Deletion Report-April, 2009.pdf
Attachment: Deletion Report (Attachments)-April, 09.pdf
29. C-29 Warrants and Vouchers for MARCH, 2009
Attachment: Warrants and Vouchers March, 2009.pdf
30. C-30 Budget Amendments for the Month of March, 2009
Attachment: budget cover sheet_impact stmt_.pdf
Attachment: General Fund - Revenue.pdf
Attachment: General Fund - Appropriations.pdf
Attachment: Debt Service Funds.pdf
Attachment: Special Revenue Funds - Food Service.pdf
Attachment: Special Revenue - Other.pdf
Attachment: Capital Project Funds.pdf
Attachment: Internal Service Funds.pdf
31. C-31 Write off Non-Sufficient Funds (NSF) Check at CHS
32. C-33 Termination of Contract & Award to Second Lowest Bidder
Attachment: Letter of Termination.pdf
Support Services

33. C-34 Registered Surveying and Mapping Services County-Wide Contract Award
34. C-35 Coppergate Elementary School Site Drainage Contract Award
Attachment: CGE Bid Tab.pdf
35. C-36 Pre-qualification of Contractors
Attachment: Contractor List 4,16,09.pdf
36. C-37 Resolution to Dispose of Relocatable Buildings at Middleburg Transportation
Attachment: Resolution MBX relo 2009.pdf
37. C-38 Orange Park High School Building 12 Air Handler Replacement, Light Fixtures and Ceiling Replacement Contract Award
Attachment: Bid Tab, OPH Air Handler.pdf
38. C-39 Orange Park High School Building 1 Downspout Renovation Contract Award
Attachment: Bid Tab OPH Downspouts.pdf

Adoption of Consent Agenda
39. Adoption of all remaining Consent Items

Approve the Consent Items as presented, with the exception of C-9 and C-32 which were pulled to Discussion and C-33 which was withdrawn.- PASS
Vote Results
Motion: Carol Studdard
Second: Carol Vallencourt
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye
Frank Farrell- Aye

Recognitions and Awards
40. Recognition of Elementary Media Festival K-2 & 3-5 Winners


Best in Show K-2: CHE - Cody Evans, Morgan Groover, & Jordon Meyer (not present)

Best in Show 3-5: LES - Hailey Johns, Sophie Ledford & Lainie Richards (not present)

41. PBS & J Foundation Presentation to Orange Park High's Academy of Engineering & Design Technology


Cory Green, Civil Engineer with PBS&J Jacksonville Office, presented a $5,000 check to the Engineering & Design Technology Academy at Orange Park High.  These funds are to provide upgrading of the equipment and software used.

42. Clay County District School Employee Service Pins


1. Elizabeth Crane, Teacher, serving as CCEA President - 10 years of service

2.  Ben Wortham, Superintendent of Schools - 40 years of service

Scheduled Citizen Requests
43. Dr. Wayne Blanton, Executive Director, Florida School Boards Association


Dr. Blanton introduced Mr. Mark McKinney, Director of Risk Management with FSBIT, who gave an overview of the available property and casualty insurance coverage and services.  Their service areas include the following Florida counties: Seminole, Okaloosa, Santa Rosa, Osceola, St. Johns, Alachua, Citrus, Taylor, Okechobee and Suwanee.

Dr. Blanton gave an update of the current activities taking place in the Florida Legislature related to educational funding, and fielded questions posed by the Board.

44. Alan Florez, Executive Vice President, Brown and Brown Insurance


Mr. Florez provided information on coverage available through Brown & Brown Insurance for Property and Casualty.  Their service areas include the following Florida counties:  Volusia, Pasco, Lake, Okaloosa, Sumter, Lee, Collier & Orange, as well as, providing insurance brokerage services to the Clay County Commissioners.

Mrs. Vallencourt suggested that the Board direct staff to invite FSBIT, Brown & Brown and Arthur Gallagher (our current carrier), to propose bids on property and casualty coverage for the school system.  She also asked that a School Board member be appointed to the selection committee.  There was consensus to proceed with this development and re-agenda the item for the June Board meeting.

Discussion Agenda

45. Discussion of Longer Day/Shorter Year Concept


Liz Crane, CCEA President spoke to this item and its impact on the schools and students.

The Superintendent shared feedback on the staff review of the "longer day-shorter year", along with a comment sheet provided by Mr. Farrell.  Items reviewed were: minimal cost savings, the law has not been passed by the Legislature changing the 180 day student year, and the approximately 800 employees that would lose salary for 20 workdays.  Superintendent Wortham also indicated that instructional research, as it relates to curriculum and instruction, is leaning more toward increasing the day/year rather than reducing it.  It has been pointed out that the State Incentive Stimulus funds, that are going to be competitive funds, must show a longer day and a longer year.  The only cost savings appeared to be in the electrical and transportation areas for an approximate total of $280,000.  Bargaining issues covered were: calendars, holidays, wages, overtime policy, length of contracts and fringe benefits.  This concept cannot be done for 2009-2010 and we would need to put together a task force of staff, union and parent representatives.

Mr. Farrell voiced his caution and concerns in proceeding with this fundamental concept too quickly.  We need to know what research has been done or tried in other school districts; would we have school, staff and community support;  and what legal, contractual and financial considerations may be involved.  We should consider forming a task force for further study.

Mrs. Vallencourt concurred with Mr. Farrell's comments, but disagreed that we should form a task force at this time with staff trying to deal with so many other issues.

Mrs. Studdard expressed concern over what would be most beneficial to our students, and the 800 employees whose salaries would be reduced.  She suggested that we wait and see what information comes from the Legislature and feels we're not ready to move forward.

Mrs. Graham indicated that she was not opposed to exploring the concept of longer day/shorter year, but are other districts looking at this type of program.  She too, was concerned about the impact on education and the lower salaries of certain groups.

Mr. Van Zant communicated his first and foremost concern was for education of the children and secondly, for the adult employees.  His greatest concern is getting whatever savings from the "add back" budget package that can be achieved without leaving anyone behind.  Mr. Van Zant reviewed information he received from St. Johns County and ways that they have used to save energy.  He would like Clay County to work with St. Johns on how they are improving their energy costs.

Mike Elliott provided information on energy savings across the county.  Using the 2007-2008 data base, Clay County (on a cost per gross square foot across the district) averaged $.97 per square foot in electricity costs ranking Clay 4th most efficient in the State of Florida.  Clay's energy cost per student was $175.17, ranking it 3rd in the State.  St. Johns during the same period averaged $1.27 per square foot in electricity and $224.00 energy cost per student.

46. Other Budget Considerations


Speakers to this item:

1.    Cathy Knight: Public list of teachers being surplussed and safeguards for teachers hired back

2.    Lea Rhoden: Morale in the schools.

3.    Steve Richards: Cutting professional expenses and administrative staff salaries.

4.    Ilah Breen: Teacher cuts and encouraged visitation to classrooms.

5.    Leslie Oxford: On behalf of speech teacher at OPH

6.   Liz Crane: Budget crisis and teacher cuts.

Human Resources

47. Human Resources - Special Action "A"
Attachment: Special Action A 4-16-09.pdf (Confidential Item)

Approve the action as presented.- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

48. Ratify the 2007-2010 Master Contract Amendments for Articles VI and XIV between the Clay Educational Staff Professional Association, Local 7409, and the School District of Clay County
Attachment: 2009 CESPA Ratification Packet 2-25-09.pdf
Minutes: Mr. Van Zant, Board Chairman and Ken Carter, CESPA President, signed the ratified CESPA Amendments.  They included: Article VI - Employment Practices and Article XIV - Tool Allowance/Uniforms.

Ratify the 2007-2010 Master Contract Amendments for Article VI and XIV between the Clay Educational Staff Professional Association, Local 7409, and the School District of Clay County negotiated by both bargaining teams and ratified by the public employees of the bargaining unit.- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye


49. C-9 (Farrell) RFP Sponsorship of Blackboard

Minutes: Mr. Farrell encouraged the staff to continue to pursue funding sources to off-set costs.

Approve Request for Sponsorship.- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Business Affairs

50. Rates for Use of School Buildings, Grounds and Equipment
Attachment: Rates for Use of School Facilities.pdf
Minutes: Rates will increase effective July 1, 2009.

Approve rate changes as submitted.- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

51. C-32 (Farrell) Monthly Financial Report for March, 2009
Attachment: MONTH FIN-Sum Cash-pg1.pdf
Attachment: MONTH FIN MAR 2009-GREV pg 2.pdf
Attachment: MONTH FIN MAR,2009-GREXP pg 3.pdf
Attachment: MONTH FIN MAR, 2009-DSREVEXP pg4.pdf
Attachment: Capital Projects MAR,2009- pg5.pdf
Attachment: Capital Projects By Project MARCH, 2009 - pg6.pdf
Attachment: MONTH FINANCIAL MAR, 2009-CAP PROJ FUNDS pg7.pdf
Attachment: MONTH FIN MAR, 2009-FOOD SERVICE pg8.pdf
Attachment: MONTH FIN MAR, 2009-SPREV42X pg9.pdf
Attachment: MONTH FIN MAR, 2009-INSURANCE pg10.pdf
Minutes: Mr. Farrell spoke briefly, as a point of continued public awareness, about our financial situation.

Approval of the monthly financial report for March, 2009, as presented.- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Frank Farrell- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Presentations from the Audience
52. Speakers


1.   Item C-7 - Reappointments for the 2009-2010 School Year:  Mr. Francis spoke to this item regarding administrative staff at GCSJH. He asked that these reappointments be pulled.

The Superintendent continued with the reappointments as recommended.

2.   Ken Carter introduced M. Kellie Griffis as the new President of CESPA.  Mr. Carter also presented the idea of advertisement on buses, other revenue streams and spoke briefly regarding salary cuts.

Superintendent Requests
53. Potential Meeting/Budget Related Dates


June 18, 2009 - Board Workshop - 2:00 p.m. - Property, Casualty, Liability & Employee Benefits - Media Center @ FIH; 4:00 p.m. - Disciplinary Hearings - 4:00 p.m. and 7:00 p.m. - Regular Board Meeting

July 9, 2009 - Board Workshop - Review 09-10 Budget - All Funds - 4:00 p.m.

July 16, 2009 - DOE Certifies "REQUIRED LOCAL EFFORT" Millage to School Districts Request Authorization to Advertise; 4:00 p.m. - Disciplinary Hearings and 7:00 p.m. - Regular Board Meeting

July 27, 2009 - Board Conducts Public Hearing & Adopts Tentative Budget & Millage - 5:15 p.m.

August 20, 2009 - Review Tentative Long Range Educational Facilities Plan; 4:00 p.m. - Disciplinary Hearings and 7:00 p.m. Regular Board Meeting

September 10, 2009 - Adopt Final Budget & Educational Facilities Plan - 6:00 p.m.

September 17, 2009 - Regular Board Meeting - 7:00 p.m.

The Superintendent will be in Tallahassee on Wednesday, April 22 and Thursday, April 23 for training and Legislative issues.


School Board's Requests

Minutes: Mrs. Vallencourt commented, as a point of clarification, that last year we spent $30 million in reserve funds in Clay County and had the district not been conservative, efficient managers of these funds we would have had to make cuts during this year.

Adjournment (10:00 p.m.)