School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 4:00 p.m.

May 16, 2013 - Regular Meeting

Pledge of Allegiance
Call to Order
1. Attendance

Consent Agenda

2. C-2 Payment of Annual Dues for 2013-2014 - Florida Association of District School Superintendents
Attachment: FADSS Dues.pdf

School Board Members

3. C-3 Payment of Annual Dues for 2013-2014 - Florida School Boards Association
Attachment: FSBA Dues.pdf

Deputy Superintendent

4. C-4 Bradford County Agreement 2013-2014
Attachment: Bradford County Agreement.pdf

5. C-5 Clay County Transportation Handbook of Operations
Attachment: Summary of Transportation Handbook.pdf
Attachment: Transportation Handbook.pdf

6. C-6 Proposed Allocation Changes for 2012-2013
Attachment: Allocation Summary - May 16, 2013 part II.pdf

7. C-7 Proposed Allocation Changes for 2013-2014
Attachment: Allocation Summary - May 16, 2013.pdf

Human Resources

8. C-8 Personnel Consent Agenda
Attachment: PERSONNEL CONSENT AGENDA 5 16 13.pdf


9. C-9 Virtual Instruction Providers
10. C-10 Student Travel
Attachment: May 2013 - Student Travel.pdf

11. C-11 Overnight/Out of State Travel
Attachment: ffacampchowenwaw.pdf
Attachment: outofstate-univofsouthcarolina.pdf

12. C-12 Change the Adult and Community Education's Calendar from two semesters to three trimesters per year
13. C-13 PSAV Unarmed Security Guard Class Application, class to be held at Orange Park High School
Attachment: Application for Class DS Security Officer School or Training Facility License.pdf

14. C-14 2013-14 Career Pathways Consortium Articulation Agreement between St. Johns River State College and CCSD
Attachment: 2013-14careerpathwaysagreement.pdf

15. C-15 Multi-District FDLRS grant.
Attachment: FDLRS ExecSummary 13-14 Clay-Nassau.pdf

16. C-16 Interpreter services contract 2013-14.
Attachment: Interpreter services contract 13 14 Alonzo.pdf

17. C-17 Clarke School addendum for Summer 2013.
Attachment: CLARKE SCHOOL ADDENDUM for inclusion SUMMER 2013.pdf

18. C-18 Carlton Palms contract 2013-14.
Attachment: CARLTON PALMS CONTRACT 13 14 no name.pdf

19. C-19 Audiological services contract 2013-14.
Attachment: AUDIOLOGICAL SERVICES contract SHARPE 2013 2014.pdf

20. C-20 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf

21. C-21 2013/14 Special Pupil Requests; 2013/14 Non-Resident Admissions guidelines
Attachment: SPR Memorandum 2013-2014.pdf

Business Affairs

22. C-23 Writeoff Non-Sufficient Funds Checks at Schools
23. C-25 Warrants and Vouchers for April, 2013
Attachment: Warrants & Vouchers April, 2013.pdf

24. C-26 Review 2011-12 Fiscal Year Audit
Attachment: 2013-156.pdf

25. C-27 Monthly Property Report - April, 2013 - Furniture/Equipment
Attachment: Furniture-Equipment Report-April, 13.pdf

26. C-28 Monthly Property Report - April, 2013 - AV Materials
Attachment: Audiovisual Report-April, 13.pdf

27. C-29 Monthly Property Report - April, 2013 - Software
Attachment: Software Report-April, 13.pdf

28. C-30 Monthly Property Report - April, 2013 - Vehicles
Attachment: Vehicles Report-April, 13.pdf

29. C-31 Deletion of Certain Items Report - May, 2013
Attachment: Deletion Report-May, 13.pdf
Attachment: Deletion Report-(Attachments), May, 13.pdf

30. C-32 Budget Amendments for the Month of April, 2013
Attachment: Impact Statement.pdf
Attachment: budget amendments.pdf

31. C-33 Bid Renewals May 2013
Attachment: 5_16_2013 Teal Tile & Carpet Letter.pdf
Attachment: 5_16_2013 The Mohawk Group Letter.pdf

Support Services

32. C-34 2012-2013 Fire Safety Inspection Report
Attachment: Fire Safety 1.pdf
Attachment: Fire Safety 2.pdf
Attachment: Fire Safety 3.pdf

33. C-35 2012-2013 Casualty, Safety, Sanitation, and Relocatable Inspection Report
Attachment: SREF Elementary 1.pdf
Attachment: SREF Elementary 2.pdf
Attachment: SREF Elementary 3.pdf
Attachment: SREF Junior High.pdf
Attachment: SREF High School.pdf
Attachment: SREF Ancillary.pdf

34. C-36 Substantial Completion of Green Cove Springs Junior High School Fire Alarm Replacement
Attachment: GCSJH Fire Alarm Substantial Completion.pdf

35. C-37 Additive Change Order #2 for Keystone Heights High School Renovation Building 1
Attachment: CO 2 KHHS Renovation Building 1.pdf

36. C-38 Additive Change Order #1 for W.E. Cherry Elementary School Panelboard/Switchgear Replacement
Attachment: CO 1 WEC Panelboard.Switchgear Replacement.pdf

37. C-39 Final Completion of Information Services Roof Replacement Building 2
Attachment: Final Completion IS Roof Replacement.pdf

38. C-40 Pre-Qualification of Contractors
Attachment: Contractor List 5,16,13.pdf

39. C-41 Town of Orange Park Drainage Easement for Orange Park Junior High School
Attachment: Utility Easement, OPJ.pdf

Adoption of Consent Agenda
40. Adoption of Consent Agenda

Recognitions and Awards
41. Introduction of Florida Blue - Dr. Copeland
42. Recognize Nabeel Farooq, 8th Grade student at Orange Park Junior High, who will represent Florida at the National History Bee in Atlanta on June 1, 2013 - Mrs. Studdard
43. Recognize National Merit Scholarship Award winners - Mrs. Studdard
44. Recognition of CTE Programs - Superintendent Van Zant

Scheduled Citizen Requests
45. Keith Nichols - Integrity Matters
46. Stanley Pfenning - Proposed Amendments to CCSB Policy 6GX-10-1.02, The District School Board

47. Green Cove Springs Friends of the Library - Sandi Dunnavant

Discussion Agenda

48. C-1 Minutes of Workshop Meeting on April 9. 2013, and Student Hearings and Regular Meeting on April 18, 2013 (Item pulled by Mrs. Bullock)
Attachment: April 9, 2013 Minutes.pdf
Attachment: Disciplinary Minutes-2013 April 18.pdf (Confidential Item) 

Attachment: Minutes 2013 April 18.pdf

49. D-1 Review and Approval of Proposed District Office Administrative Allocations for 2013-2014
Attachment: District Office Administrators Allocation Summer.pdf

School Board Members

50. D-2 Public Hearing on amendments to CCSB Policy 6GX-10-1.03 (C), The Superintendent of Schools (Mrs. Studdard)
Attachment: 1.03C for Public Hearing 5-16-13.pdf

51. D-3 Public Hearing on amendments to CCSB Policy 6GX-10-1.02, The District School Board (Mrs. Studdard)
Attachment: POLICY 1.02 for Public Hearing 5-16-13.pdf

52. D-3-A Approve Settlement Agreement to withdraw Petition for Writ of Certiorari filed in the Circuit Court in Clay County (Mrs. Studdard)
Attachment: 5-16-13 Settlement Ageement for Writ of Certiorari.pdf

Human Resources

53. D-4 Human Resources - Special Action A
Attachment: HR Special Action A 5 16 13.pdf (Confidential Item) 

54. D-5 Human Resources - Special Action B
Attachment: HR Special Action B 5 16 13.pdf (Confidential Item) 

55. D-6 Human Resources - Special Action C
Attachment: Human Resources Special Action C.pdf (Confidential Item) 


56. D-7 Review Common Core in Clay
57. C-22 Consultant Fee for Murray Banks (Item pulled by Mrs. Kerekes)
Attachment: AEI Speakers Agreement.pdf
Attachment: Bio for Murray Banks.pdf

58. D-8 Deferral Agreement between the School Board of Clay County and the Orange Park Performing Arts Academy, charter applicant
Attachment: Charter App Deferral Agreement 5-16-13.pdf

Business Affairs

59. C-24 Internal Fund Auditors for the 2012-2013 Fiscal Year (Item pulled by Mrs. Kerekes)

60. D-9 Review "Conference Report 2013-14"
61. D-10 Monthly Financial Report for April, 2013
Attachment: PAGE 1 MONTHLY FINANCIAL-Sum Cash-APRIL, 2013.pdf
Attachment: PAGE 2 MONTHLY FIN-APRIL 2013 GREV.pdf
Attachment: PAGE 3 MONTHLY FIN-APRIL, 2013-GREXP.pdf
Attachment: PAGE 5 MONTHLY FIN-APRIL,2013-CPF.pdf
Attachment: PAGE 6 Capital Projects By Project APRIL,2013.pdf
Attachment: PAGE 8 MONTHLY FIN-APRIL, 2013-SPREV42X.pdf
Attachment: PAGE 9 MONTHLY FIN-APRIL,2013- ARRA-SPREV43X.pdf

Support Services

62. D-11 Adopt Updated Educational Impact Fee Technical Report and Resolution for Transmittal to the Board of County Commissioners
Attachment: Impact Fee Technical Report.Resolution.pdf

Presentations from the Audience
Superintendent Requests
School Board's Requests
Attorney's Requests