Agenda Plus
School Board of Clay County
Teacher Inservice Center, Fleming Island High School, 2233 Village Square Parkway
February 2, 2017 - Regular School Board Meeting
Date: Feb 02 2017 (6:00 p.m.)
Student Showcase  (Fleming Island High School - Barbershop Quartet)
Invocation  (Pastor Scott Yirka, Hibernia Baptist Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Recognitions and Awards
1. Recognize Ridgeview High and Oakleaf Junior High's Academic Teams
2017 Feb 2 - Academic Teams.pdf
Minutes:

Mr. Mike Wingate, Director of K-12 Academic Services, introduced Team Coach Susan McInerny who recognized the two schools' Academic Teams.  See attached list of students.

 

2. Recognize Completers of Preparing New Principals Requirements
Level II Principal Certificates.pdf
Minutes:

Mrs. Brenda Troutman, Director of Instructional Personnel, recognized the following administrators who have successfully completed the Level II Principal certification:

  • Michelle Corsi Argyle Elementary
  • Ivin Gunder Lakeside Junior High School
  • Rodney Ivey Lake Asbury Junior High School (absent)
  • Frances Celis K-12 Academic Services  (absent)
  • Amanda George Lakeside Junior High School
  • Justin Faulkner Orange Park High School
3. Recognize CTE Month - Presentation on Vystar Academies
February 2017 School Bd Academy ppt.pdf
Minutes:

Mrs. Chereese Stewart, Director of CTE, used a visual presentation to talk about Career and Technical Education and how the school district is preparing students to enter the work force through our CTE programs and our business partners.  Clay County Schools will celebrate CTE Month during the month of February.  Michael Rathjen, High School Program Manager with Vystar Credit Union, spoke to their partnership with the school district. 

4. Recognize teachers that received the University of Florida's Master's Cohort UFutures STEM Certificates through the Math & Science Partnership Grant
Minutes:

Mrs. Katie Moeller, Director of Professional Learning, recognized Nancy Thomas, Jami Shaw (absent), and Nancy Watson, who successfully completed the five graduate level courses required to receive the U-Future STEM certificate at the University of Florida.  This training was made possible through a $475,000 grant in partnership with Nassau County.

School Showcase  (Lakeside Junior High School - Principal Dr. David McDonald )
Presentations from the Audience (Public Comment)
5. Public Comments
Minutes:
  • Keith Nichols - GPS 
  • Julie Robson - bus issue
  • Kim Stacey - air conditioning on buses 
  • Melissa Kaplan - support of vocational program

 

Consent Agenda
Superintendent
6. C1 - Minutes of Student Hearings and Regular meeting on January 5, 2017; Workshop meeting on January 12, 2017; and Workshop meeting on January 24, 2017
2017 Jan 5 Disciplinary Minutes.pdf (Confidential)
2017 Feb 2 - Minutes of Jan 5.pdf
2017 Jan 12 Minutes.pdf
2017 Jan 24 Minutes.pdf
Deputy Superintendent
7. C2 - 2017-2018 Florida Youth Challenge Academy Calendar
2017-2018 FLYCA Calendar.pdf
8. C3 - 2017 Voluntary Pre-Kindergarten (VPK) Summer Program Calendar
2017 VPK Summer Program Calendar.pdf
IT-Communications
9. C4 - Volume License Agreement Microsoft
2017 Feb 2 - Microsoft Volume License Agreement (2).pdf
Human Resources
10. C5 - Personnel Consent Agenda February 2, 2017
Personnel Consent Agenda 2 2 2017.pdf
Instruction-Career and Technical Education
11. C7 - Proclamation #17-10 for Career and Technical Education Month
PROCLAMATION 2017 final.pdf
CTE Month 2017 final.pdf
Instruction-K-12 Academic
12. C8 - K-12 Academic Support Services - Student Travel
Feb 2017 - Student Travel.pdf
Instruction-Secondary
13. C9 - Proclamation 17-11 for School Social Worker Week March 5-11, 2017
Social Work Week.pdf
Business Affairs-Accounting
14. C11 - Budget Amendments for the Month of December 2016
December 2016 Board Impact Statement.pdf
December 2016 Budget Amendment.pdf
15. C12 - Warrants and Vouchers for December 2016
December 2016 Warrants & Vouchers.pdf
16. C13 - Monthly Financial Report for December, 2016
DEC Monthly Financial.pdf
Business Affairs-Property
17. C14 - Monthly Property Report - December, 2016 - Furniture/Equipment
Furniture-Equipment Report-December, 2016.pdf
18. C15 - Monthly Property Report - December, 2016 - AV Materials
Audiovisual Report-December, 2016.pdf
19. C16 - Monthly Property Report - December, 2016 - Software
Software Report-December, 2016.pdf
20. C17 - Monthly Property Report - December, 2016 - Vehicles
Vehicles Report-December, 2016.pdf
21. C18 - Deletion of Certain Items Report - February, 2017
Deletion Report-February, 2017.pdf
Deletion Report (Attachments)-February, 2017.pdf
Business Affairs-Payroll
22. C19 - Request Approval of the 2017-2018 Payroll Calendars
Payroll Calendars.pdf
Support Services-Facilities
23. C20 - Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Clay High School Culinary Arts Renovation
24. C21 - Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Wilkinson Junior High School HVAC Replacement
25. C22 - Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Keystone Heights High School Repiping Science Wing
26. C23 - Pre-Qualification of Contractors
Contractor List 2,2,17.pdf
27. C24 - Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Front Entrance Security Enhancements at Main Administration Building, Middleburg High School, Green Cove Springs Junior High, Ridgeview Elementary, W. E. Cherry Elementary and Keystone Elementary
28. C25 - Substantial and Final Completion of Lake Asbury Elementary School/Lake Asbury Junior High School Lightning Protection
LAE.LJH Lightning Protection Sustantial & Final Completion.pdf
Adoption of Consent Agenda
29. Adoption of Consent Agenda
Minutes:

Prior to the adoption of the Consent agenda, the two proclamations, #17-10 (CTE Week) and #17-11 (School Social Work Week), on the agenda for approval were read by Mrs. Studdard  and Mrs. Kerekes.  

Motion
Motion to approve the Consent Agenda with the exception of Consent Items C6 and C10 that were moved to Discussion, and Discussion Item D2 that was withdrawn.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
CCEA Update  (Laura Mayberry)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
30. Update on Superintendent's Transiition Plan
Day 45 PPT.pdf
Minutes:

First, Superintendent Davis spoke briefly about February being Black History Month.  He encouraged everyone to embrace our past and future by seeking a better understanding and appreciation of our rich black history.

 

See attached PowerPoint that Superintendent Davis used to review his objectives and expected outcomes over his first eight weeks in office.  He estimated the completion date and his final report by April 10th.

Discussion Agenda
Superintendent
31. D1 - Contract with Catapult Academy
Clay County Schools Data Points.pdf
Clay County Schools CA.pdf
REVISED TERM _ Clay County School District Catapult Academy Agreement 2017-2020 11 23 2... (1).pdf
Minutes:

Initially there was a motion by Mrs. Gilhousen, and a second by Mrs. Bolla, to table this item until the March board meeting so that more information could be presented about the Catapult program.  Lengthy discussion followed in which concerns were expressed.  Superintendent Davis spoke in favor of the program,  through a national organization that helps keep at-risk students on track to receive their high school diploma.  Mr. Davis shared the following information about the program:

  • proven highly successful program;
  • smaller classes 1:1;
  • 127 Clay County students not on track to graduate;
  • goes beyond our normal wrap around services and helps the greater community;
  • helps students apply for college scholarships and industry certifications;
  • Clay County will lose the FTE but would lose it anyway if the student drops out;
  • Catapult gives 10% back to the district;  
  • transportation will not be provided;  
  • proposed contract is through the end of this fiscal year and 2017-2018;  

Following discussion, the motion and second to table the item were withdrawn and the item was brought back to the Board for a new motion.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
School Board Member
32. D2 - Synovia Solutions Agreement
Human Resources
33. D3 - Human Resources - Special Action - A
Special Action A 02 02 2017.pdf (Confidential)
Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
34. D4 - Human Resources - Special Action - B
Special Action B 02 02 2017.pdf (Confidential)
Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
35. C6 - 2016-2017 Salary Schedule - Section IV, Miscellaneous (Substitutes - Minimum Wage increase) (Pulled by Mrs. Condon)
Salary Schedule Section IV Minimum Wage Increase 2017.pdf
Minutes:

Mrs. Condon pulled this item to express concern about spring sports and calls received.  There has been ongoing difficulties with the district's inability to attract drivers and offer competitive pay.  Mr. Davis agreed this has been an issue and committed to looking for ways to improve.  

 

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
36. D5 - Selection of Clay County School Board Attorney
Minutes:

Public comments from Keith Nichols 

 

Mrs. Kerekes noted that Mr. Broskie had provided the tallied results of the interviews from all five Board members and the candidate receiving the most tallies was Attorney Ray Poole.  Moving forward, Mr. Sikes suggested using the district employment law attorney, Eric Holshouser, to help develop a proposed contract and begin negotiations with Mr. Poole.  In was noted that there may be a need for a special meeting to approve a final contract.

 

Motion
Motion to authorize Superintendent Davis to engage in contract negotiations with Ray Poole
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Elementary/Title I
37. D6 - Public Hearing to approve, as advertised, amendments to 4.06 and 4.07 Board Policy Revisions
4.06 and 4.07 Board Policy Revisions 11_30_16.pdf
Minutes:

Chairman Kerekes opened the Public Hearing.  With no one present to speak to the item, the Public Hearing was closed.

Motion
Motion to approve as advertised
Vote Results ( Approved )
Motion: Betsy Condon
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Business Affairs
38. C10 - Proposed Allocation Changes for 2016-2017 (Pulled by Mrs. Bolla)
Allocation Summary - February 2, 2017.pdf
Minutes:

Mrs. Bolla pulled the item to voice frustration from the teachers' perspective with class sizes and getting long overdue help in some schools. 

Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Support Services-Facilities
39. D7 - Supplemental Spot Survey to the current Educational Plant Survey and Authorize Construction of Elementary School “Y” in the OakLeaf area
2017 Spot Survey Report.pdf
Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
40. D8 - Elementary School “Y” Architect Contract Award
Architect Contract Elementary Y.pdf
Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Scheduled Citizen Requests
41. Rebecca Smith - GPS
Minutes:

Mrs. Smith was sick and had asked that Mrs. Teresa Dixon be allowed to address the Board on her behalf.  Mrs. Dixon read from an email that Mrs. Smith had written expressing her concerns about the  Synovia contract and a recent survey that was supposed to be anonymous.

 

School Board Remarks
42. Comments
Minutes:

Board members made general comments about various topics, including recent school events they attended.  

 

Adjournment  (9:10 p.m.)
Superintendent of Schools School Board Chairman