Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
January 4, 2024 - Regular School Board Agenda
Date: Jan 04 2024 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Pastor Chad Weeks, Russell Baptist Church)
Pledge of Allegiance
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla, District 2, Beth Clark, District 3; Michele Hanson, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
Recognitions and Awards
1. Recognition of School Board of Clay County for Achieving Certified Board Status

Paula Coles, Florida School Boards Association, recognized the School Board of Clay County and Superintendent Broskie for completing Master Board Training and achieving the status of Certified Board.  The superintendent and board participated in a skills-based curriculum requiring 20 hours of training focused on developing leadership skills and enhancing a leadership team's ability to work effectively as a governance team to positively impact student achievement.

2. Recognize Schools Earning the Florida Department of Education's Purple Star School of Distinction

Laura Fogarty, Director of Climate and Culture, Patricia Hunter, Military Liaison, and Terry Wanamaker, NAS Jax Liaison, recognized six (6) schools for achieving the designation by the Florida Department of Education as a 2023 Purple Star School of Distinction.  This designation recognizes schools that support the unique needs of military families through the implementation of activities.  Each school maintains the awarded designation for a period of three years.  Schools being recognized are:

  • Discovery Oaks Elementary
  • Doctors Inlet Elementary
  • Oakleaf High
  • Plantation Oaks Elementary
  • Robert M. Paterson Elementary
  • Tynes Elementary
3. Ceremonial Signing of the Ratified Clay County Education Association Contract
CCEA Signature Page.pdf

Brenda Troutman, Assistant Superintendent of Human Resources, Ashley Gilhousen, Board Chair, and Victoria Kidwell, President of Clay County Education Association, participated in a ceremonial signing of the ratified Clay County Education Association contract.

4. Ceremonial Signing of the Ratified Clay Educational Staff Professional Association Contract
CESPA Signature Page.pdf

Brenda Troutman, Assistant Superintendent of Human Resources, and Ashley Gilhousehn, Board Chair, participated in a ceremonial signing of the ratified Clay Educational Staff Professional Association contract.  Lonnie Roberts, President of Clay Education and Staff Professional Association was not present at the time of signing and will execute the ratification document at a later time.

5. EDFIRST Citizens Advisory Committee Update
ED.F.I.R.S.T CAC Validation Report ('22 & '23) 1-4-24.pdf

Bryce Ellis, Assistant Superintendent of Operations, provided the attached visual presentation of the Education Facility Infrastructure Restricted Sales Tax (EdFIRST) timeline, financial revenue report, EdFIRST projects, and the Citizens Advisory Committee validation report.  Jeff Nelson, Citizen Advisory Council Committee Chair, validated the reported findings.

6. Cenergistic Cost Savings Presentation
School Showcase  (None)
Presentations from the Audience (Public Comment)
7. Public Comment

Public speakers:

  • Bruce Reynolds 
  • Chad Weeks 
  • Judith Chapple
  • Bruce Friedman 
  • Tara Richardson
  • Jack Randall 
Discussion Agenda
Human Resources
8. D1 - Human Resources Special Action A
Special Action A (1).pdf (Confidential)
Motion to Approve Human Resources Special Action A
Vote Results ( Approved )
Motion: Mary Bolla
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
9. D2 - Human Resources Special Action B
Special Action B.pdf (Confidential)
Motion to Approve Human Resources Special Action B
Vote Results ( Approved )
Motion: Mary Bolla
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
10. D3 - Human Resources Special Action C

There was no Human Resources Special Action C.

Consent Agenda
11. C1 - Minutes of School Board Workshop on November 28, 2023; Student Discipline Hearings and Regular Meeting on December 7, 2023
2023 Nov 28 Board Workshop.pdf
2023 Dec 7 Student Hearings.pdf (Confidential)
2023 Dec 7 Regular Meeting.pdf
School Board Member
12. C2 - Approve Membership Fee for Board Members Erin Skipper, Beth Clark, and Michele Hanson to participate in the Florida Conservative Coalition of School Board Members
FCCSBM Invoice_Hanson.pdf
FCCSBM Invoice_Skipper.pdf
Human Resources
13. C3 - Personnel Consent Agenda
Personnel Consent Agenda 12-20-23.pdf
Instruction-Academic Services
14. C4 - Elementary Student Out of State Travel
Spring Park Elem Out of State Travel.pdf
15. C5 - K-12 Academic Services Out of State and Overnight Student Travel
January 2024 Student Tavel.pdf
Instruction-Career and Technical Education
16. C6 - Overnight Field Trip
Universal Orlando Handheld Competition Feb 5-6, 2024 - KHS and RHS.pdf
Instruction-K-12 Academic
17. C7 - 2025 Early College Program Contract Between the School Board of Clay County and District Board of Trustees of St. Johns River State College
240098 St Johns RIver State College 2025.pdf
Business Affairs
18. C8 - Proposed Allocation Changes for 2023-2024
01.04.24 - 23-24 Allocation Summary.pdf
Business Affairs-Accounting
19. C9 - Monthly Financial Reports for November, 2023
November 2023 Monthly Board Financial Reports.pdf
November 2023 Monthly Board Property Reports.pdf
Contracts Signed By Superintendent for $50,000 to $100,000.pdf
20. C10 - Budget Amendment Report for November 30, 2023
23-24 Budget Amendments November 2023.pdf
Business Affairs-Property
Business Affairs-Purchasing
22. C12 - BID Award
23. C13 - Appointments for the Citizens Oversight Committee
Citizens Advisory Committee_4_Jan_24.pdf
24. C14 - Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Middleburg High School Restroom Renovations
25. C15 - Schematic/Preliminary/Final (Phase I, II, & III) Plans and Specifications for Clay High School Parking Lot Renovation/Redesign
26. C16 - Final Completion of Orange Park Junior High School HVAC Repair/Replacement
Certificate of Final Completion - OPJ HVAC Repair Replacement.pdf
27. C17 - Approve the 2023/2024 – 2027/2028 Educational Facilities Work Plan
EFP Tables for 2023_2024 WORK PLAN 12-2023.pdf
Work Plan 2023.pdf
28. C18 - Prequalification of Contractors
Table for Board Backup Contractor Prequal, 1.4.24.pdf
29. C19 - Change Order #2 for Lakeside Junior High School Restroom Renovations
CO 2 LSJ Restroom Renovation.pdf
30. C20 - Change Order #4 for Middleburg High School Cafeteria Expansion
CO #4 MHS Cafeteria Expansion.pdf
31. C21 - Final Completion of Lakeside Junior High School Restroom Renovations
Cert. of Final- LSJ - CC Borden 10-7-23.pdf
32. C22 - Schematic/Preliminary/Final (Phase I, II, and II) Plans and Specifications for Lakeside Junior High School Restroom/Locker Room Renovations
Adoption of Consent Agenda
33. Adoption of Consent Agenda

Mrs. Clark noted that item C17 includes planned funds for the replacement of portables.

Adoption of Consent Agenda
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
CCEA Update  (Victoria Kidwell)
CESPA Update  (Lonnie Roberts)
Superintendent's Update and Presentations
34. Superintendent's Update
Superintendent's Update 01-04-2024 (1).pdf

Superintendent Broskie shared the attached visual presentation highlighting the following:

  • Schools of the Month
  • District and School Grades
  • Planning for 2024-2025
  • Controlled Open Enrollment for 2024-2025
  • Upcoming Events
School Board Attorney Remarks  (None)
School Board Member Remarks
35. School Board Member Comments

Mrs. Skipper noted the upcoming renewals of 7 Mindsets and Penda programs and expressed the desire to reassess what programs are working and discuss alternatives.  She would like to begin bargaining and executive sessions earlier in the year with the labor attorney present.  She would like to have multiple sessions re the upcoming allocations for the 2024-2025 school year and more time to evaluate those allocations.  She would also like to move forward with school board policies that address surveys and visitors.  She will be in attendance at the upcoming open forum on January 16th to obtain community input re the media policy and looks forward to input from media specialists, staff, administrators, students, and taxpayers.

Mrs. Clark expressed gratitude to the public speakers from the Solite Task Force for sharing their concerns, indicating that the State completed a thorough report re testing property for any proposed school construction and there is no evidence that the process was not completed correctly.  The district will have a review committee to provide information and confirm there are no issues.  She thanked Mrs. Hanson for tackling the new book policy and attempting to bring resolution, and she appreciated the support of the military community.

Mrs. Hanson was honored to meet with the secondary media specialists and appreciated their candor with her when they expressed concerns about frozen funds and the inability to purchase SAT prep books, indicating the media specialists are positive people with positive ideas to make change for students and will be an important resource in revising the current policy.  As upcoming board policies are revised, she would like to ensure policies are more easily identified and accessed by the public to include a meaningful table of contents with hyperlinks to applicable policy.  She expressed concern about the Scholastic Book Fair, noting that book descriptions do not always match content and content may not be appropriate.  The board discussed the possibility of an alternate publisher.  Mr. Broskie will explore and problem-solve potential solutions.

Mrs. Bolla attended recent judging for Future Business Leaders of America (FBLA) and Future Farmers of America (FFA) events.  She expressed appreciation for Clay Education Foundation and their work with the Dolly Parton Imagination Library, noting that additional contributions are needed to continue providing books to the two current zip codes and add more zip codes to include additional recipients of books through this program.  She noted upcoming Tools4Schools events for teachers to obtain classroom supplies, with events being held at Garber Automotive in Green Cove as well as in Keystone.

Mrs. Gilhousen requested that the board consider changing the time of board workshops from 9:00 a.m. to 1:00 p.m. to better accommodate her work schedule while maintaining consideration for staff.

Adjournment  (7:23 p.m.)
Superintendent of Schools School Board Chair