Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
June 27, 2019 - Regular School Board Meeting
Date: Jun 27 2019 (6:00 p.m.)
Invocation  (Dr. Charles Lever, Pastor - Orange Park United Methodist Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4 (present via electronic media); Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Student Showcase  (None)
Recognitions and Awards
1. Recognize 2018-2019 Retirees
2018-2019 Retirees.pdf

Cathy Richardson, Director of Support Personnel Services, introduced retirees who were in attendance.  The 99 employees retiring during the 2018-2019 school year collectively represent a total of 2,035 years of service in the district.  See attached list for employee names.

2. Recognize Social Studies Teachers of the Year

Kelly Watt, the district's Social Studies Specialist, recognized the teachers who were selected as the Social Studies Teachers of the Year. See agenda item detail for the names and categories of the winners who will represent Clay County District Schools.

Presenters  (None)
School Showcase  (Argyle Elementary School - Angela Ward, Principal)
Presentations from the Audience (Public Comment)
3. Public Comments

James Otto addressed multiple topics primarily related to the Board of Clay County Commissioners.

Consent Agenda
4. C1 - Minutes of School Board Workshop on May 28, 2019, Student Hearings and Regular Meeting of June 6, 2019
2019 May 28 Workshop.pdf
Student Hearings Jun 6.pdf (Confidential)
2019 June 6 Regular.pdf
5. C2 - Payment of Annual Membership Dues for 2019-2020 to Florida Association of District School Superintendents
FADSS Invoice.pdf
School Board Member
6. C3 - Payment of Annual Membership Dues for 2019-2020 to Florida School Boards Association
FSBA Invoice.pdf
Human Resources
7. C4 - Personnel Consent Agenda
Personnel Consent Agenda 6 27 2019.pdf
Instruction-Academic Services
8. C5 - Daily Hours for Teachers and Students for School Year 2019-20
School Hours 2019-20.pdf
Instruction-Instructional Resources
9. C6 - Permission to Publish An Advertisement and Notice of Public Hearing for Astronomy, Forensic, Marine and Physical Science Adoption
Astronomy Science Committee Scorecard.pdf
Forensic Science Pre-Selection Committee Rubric.pdf
Physical Science Committee Scorecard.pdf
Physical Teacher Feedback Scorecard.pdf
2019 Science Adoption -Pre-selection Committee Results - Astronomy, Forensic Marine and Physical.pdf
Astronomy Teacher Feedback Scorecard.pdf
Marine Science Committee Scorecard.pdf
Consensus Forensic.pdf
2019 Science Adoption Quotes.pdf
2018-19 Science Adoption District Committee Recommendations and Public Notice to Adopt.pdf
Instruction-K-12 Academic
10. C7 - Approval of Out of County Student Travel - K-12 Academic
July 2019 (June 27, 2019) - Student Travel.pdf
11. C8 - Advertisement and Notice of Public Hearing on Modifications to the 2018-2019 Student Progression Plan
Student Progression Plan 2019 - 2020 Redlined DRAFT.pdf
Student Progression Plan 2019 - 2020 - DRAFT.pdf
Rationale for 19-20 SPP Changes.pdf
Student Progression Plan 2019-20 - NOTICE OF APPROVAL TO ADVERTISE - Google Docs.pdf
12. C9 - Health-Tech Consultants, Inc. - Letter of Agreement
July 2019 (June 27, 2019) - Health Tech Consultants.pdf
Executed C9 Health-Tech Cons.pdf
Instruction-Professional Development
13. C10 - Agreement between Clay County District Schools and University of West Florida
University of West Florida Agreement.pdf
Executed C10 Agreement with UWF.pdf
Business Affairs
14. C11 - Proposed Allocation Changes for 2019-2020
Allocation Summary - June 27, 2019.pdf
Business Affairs-Accounting
15. C12 - Budget Amendment Report for May 2019
May 2019 Budget Amendment Report.pdf
16. C13 - Monthly Financial Reports for May, 2019
May 2019 Board Monthly Financial Report.pdf
May 2019 Board Monthly Property Report.pdf
Business Affairs-Property
17. C14 - Deletion of Certain Items Report - June, 2019
Deletion Report-June, 2019.pdf
Business Affairs-Purchasing
18. C15 - BID to be Awarded
19. C16 - Interlocal Agreement with the Clay County Sheriff’s Office for Low-Priced Gasoline in the Middleburg Area
Interlocal Agreement with the CC Sheriff for Fuel in Middleburg.pdf
20. C17 - 2019-2020 School Safety Interlocal Agreement among the School Board of Clay County, Florida; City of Green Cove Springs Florida; and Green Cove Springs Police Department.
SRO Interlocal Agreement with GCS.pdf
21. C18 - 2019-2020 School Safety Interlocal Agreement Among the School Board of Clay County, Florida; The Town of Orange Park, Florida; and the Town of Orange Park Police Department
22. C19 - Advertisement and Notice of Public Hearing on new School Board Policies, Police Department - Section IX (General Orders 9.01 - 9.16).
Clay County District School Police Department General Orders.pdf
Police Dept General Orders - NOTICE OF APPROVAL TO ADVERTISE SB Policy.docx - Google Docs.pdf
23. C20 - Change Order #1 (Direct Purchasing) for Lakeside Junior High School Parking Lot Lighting Replacement
CO1, LSJ Parking Lot Lighting Replacement.pdf
24. C21 - Change Order #1 (Direct Purchasing) for Wilkinson Junior High School Parking Lot Lighting Replacement
CO1, WJH Parking Lot Lighting Replacement.pdf
25. C22 - Pre-qualification of Contractors
Table for Board Backup Contractor Prequal, 6.27.19.pdf
26. C23 - 2018-2019 S.R.E.F. Casualty, Safety, Sanitation, Relocatable and Fire Safety Inspection Report
20182019 SREF Inspections Elementary.pdf
20182019 SREF Inspections High Schools, Junior High Schools and Ancillary.pdf
27. C24 - Approve advertisement of public hearing for Boundary Realignment at Discovery Oaks Elementary, Tynes Elementary, Oakleaf Junior High and Wilkinson Junior High Schools
AdAttBndry OVE, TES, OLJ AND WJH 08012019.pdf
Oakland Hill attend zone.pdf
28. C25 - Change Order #1 (Direct Purchasing) for Fleming Island Elementary School Fire Alarm Replacement
CO 1 DP FIE Fire Alarm Replacement.pdf
29. C26 - Change Order #1 (Direct Purchasing) for Paterson Elementary School Fire Alarm Replacement
CO 1 PES CO 1 DP PES Fire Alarm Replacement.pdf
30. C27 - Change Order #1 (Direct Purchasing) for Orange Park Elementary School Fire Alarm Replacement
CO 1 DP OPE Fire Alarm Replacement.pdf
31. C28 - School Bus Replacement: Lease/Purchase Agreement to replace 100 school buses to improve service and stakeholder experience.
Clay County Matthews Bus proposal.pdf
Adoption of Consent Agenda
32. Adoption of Consent Agenda
Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
CCEA Update  (None)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations  (None)
Discussion Agenda
School Board Member
33. D1 - Approve Resolution for Half-Cent Sales Tax (Item submitted by Mrs. Kerekes)
Resolution Calling for a Referendum on a Half-Cent Sales Tax.pdf
Presentation - 6-27-19.pdf
Executed 19-16 Half-Cent Sales Tax app 06.27.2019.pdf

Using the attached PowerPoint, Dr. Susan Legutko, Assistant Superintendent for Business Affairs, reviewed the district's proposed budget and emphasized that all figures listed are tentative and subject to change. She reviewed funding sources and proposed expenditures, noting that 81% of operating funds directly support compensation and benefits to employees.  The primary use of the one mill revenue is for Safety and Security and Dr. Legutko also noted that next year the district will receive no PECO dollars from the state for maintenance, renovations and/or repairs for existing facilities.  The school district's portion of the BCC sales tax referendum sunsets on December 31st unless renewed by the Board of County Commissioners.  

Dr. Michael Kemp, Assistant Superintendent for Operations, addressed deferred maintenance and facility needs. The average age of district facilities is 38 years old with 25% approaching 50 years or older.  Currently, 24 other districts have successfully launched a half-cent sales tax effort.  Dr. Kemp reviewed the "power of the penny" using an ED.F.I.R.S.T. (EDucation Facilities Infrastructure Restricted Sales Tax) campaign.  A half-cent will generate approximately $13,464,333 in one year.

Public Comments:

  1. James Otto - supports
  2. George Egan - supports
  3. RT Glenn - supports
  4. Lynn Sparks - supports
  5. Rebecca Smith - supports
  6. Mary Holtcamp - questions from the public
  7. Angela Ledbetter - supports
  8. Ken Willey - opposes
  9. Christopher Trahan - supports
  10. Victoria Kidwell - supports
  11. Smitty Huffman - supports

Following public speakers, a short break was taken.  The meeting resumed at 8:57 p.m.  Mrs. Kerekes spoke first, stating this item will put the question to the voters. Unfunded mandates and cuts to public education dollars have necessitated the need for additional revenue sources.  Mrs. Bullock and Mrs. Studdard also spoke in support of the sales tax.  Mrs, Bolla and Mrs. Gilhousen expressed concern about taking the tax increase to a special referendum and favored holding off until the November 2020 general election.  If approved, an oversight committee will monitor revenue received and expended to ensure public trust.  

Motion to approve the Resolution regarding a school capital outlay one-half cent discretionary sales surtax
With the approval of this motion, the Board also requested the Clay County Board of County Commissioners call a Special Referendum Election to submit the question to the voters of the county; authorized an expenditure of funds paid to the Clay County Supervisor of Elections to cover the cost of the special election; and directed the School Board Attorney and Superintendent to notify the Florida Office of Program Policy Analysis and Goverment Accountability of the action taken here tonight and immediately begin the required audit process.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Nay
Mary Bolla - Nay
Tina Bullock - Aye
Human Resources
34. D2 - Human Resources Special Action A
Special Action A 6 27 2019.pdf (Confidential)
Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Instruction-Climate and Culture
35. D3 - Advertisement and Notice of Public Hearing on the 2019-20 Student Handbook and Code of Student Conduct
2019_2020 Student Handbook_COSC_DRAFT crosswalk to 2018-29 material_18June2019.pdf
2018-19 Code of Student Conduct_to 2019-20 Student Handbook Crosswalk.draft.pdf
2019-20 Infractoin Code Matrix.pdf
Student Handbook & Code of Student Conduct 2019-2020 - NOTICE OF APPROVAL TO ADVERTISE SB Policy.docx - Google Docs.pdf
Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
School Board Attorney Remarks

Mr. Bickner pointed out that in light of Mrs. Bolla's physical absence, as Chair, Mrs. Studdard was authorized to sign for Mrs. Bolla by permission if she so wished for her name to be included on the executed Resolution.  Mrs. Bolla confirmed that she would like her signature to be added to the Resolution.    

Mr. Bickner also stated that the employee in D2 has requested a hearing.  

School Board Member Remarks

Positive comments were made about the approval of the Resolution asking for the half-cent sales tax.  Board members wished everyone a happy and safe 4th of July. 

Adjournment  (9:39 p.m.)
Superintendent of Schools School Board Chairman