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Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway | |||||||||||||||||||
June 29, 2017 - Regular School Board Meeting | |||||||||||||||||||
Date: Jun 29 2017
(6:00 p.m.)
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Student Showcase (None) | |||||||||||||||||||
Invocation (Superintendent Davis) | |||||||||||||||||||
Pledge of Allegiance | |||||||||||||||||||
Call to Order (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. ) | |||||||||||||||||||
Recognitions and Awards | |||||||||||||||||||
1. Recognize the 2016-2017 Retirees | |||||||||||||||||||
2016-2017 Clay County School Board Retiree-Response List.pdf | |||||||||||||||||||
Minutes: Jackie Cory, Director of Support Personnel Services, introduced retirees who were in attendance. The employees retiring during the 2016-2017 school year collectively represent a total of 2,578 years of service in the district. See attached list for employee names. |
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Presenters | |||||||||||||||||||
School Showcase (Coppergate Elementary School - Amy Dyal, Principal) | |||||||||||||||||||
Scheduled Citizen Requests (None) | |||||||||||||||||||
Presentations from the Audience (Public Comment) | |||||||||||||||||||
2. Public Comments | |||||||||||||||||||
Minutes: Leslie Fletcher - restoring cut positions to the school psychology staff |
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Consent Agenda | |||||||||||||||||||
Superintendent | |||||||||||||||||||
3. C1 - Minutes of School Board Workshop on May 23, 2017; School Board Workshop on May 31, 2017; and Student Hearings and Regular Meeting on June 1, 2017 | |||||||||||||||||||
May 23, 2017 Workshop Minutes.pdf | |||||||||||||||||||
May 31, 2017 Workshop Minutes.pdf | |||||||||||||||||||
June 1, 2017 Student Hearings.pdf (Confidential) | |||||||||||||||||||
June 1, 2017 Regular Meeting Minutes.pdf | |||||||||||||||||||
4. C2 - Payment of Annual Membership Dues for 2017-2018 to Florida Association of District School Superintendents | |||||||||||||||||||
FADSS Invoice.pdf | |||||||||||||||||||
School Board Member | |||||||||||||||||||
5. C3 - Payment of Annual Dues for 2017-2018 to Florida School Boards Association (Mrs. Kerekes) | |||||||||||||||||||
FSBA Invoice.pdf | |||||||||||||||||||
IN-Curriculum and Instruction | |||||||||||||||||||
6. C5 - Contract with Achieve 3000 | |||||||||||||||||||
Achieve3000PurchasePlanApril (1).pdf | |||||||||||||||||||
Achieve 3000 Amendment No 1 to 2014 Contract FINAL COMPLETE DOCUMENT_REVISED_6.21.17.pdf | |||||||||||||||||||
7. C6 - Contract with i-Ready for K-8 Math, K-3 Reading | |||||||||||||||||||
i-Ready (K-3 Reading & K-8 Math).pdf | |||||||||||||||||||
iReady Contract_2017-2018_Final Document for Board_6.20.17.pdf | |||||||||||||||||||
Instruction-Elementary/Title I | |||||||||||||||||||
8. C8 - Request for contracted services with Melissa Whitaker. | |||||||||||||||||||
2017-2018 Melissa Whitaker Agreement.pdf | |||||||||||||||||||
Instruction-Exceptional Student Education | |||||||||||||||||||
9. C9 - Agreement with Agency for Health Care Administration. | |||||||||||||||||||
Agen;cy for Health Care Administration ACHA.pdf | |||||||||||||||||||
10. C10 - Medicaid Administrative Claiming (MAC) Agreement with the School Board of Seminole County 2017-18. | |||||||||||||||||||
Seminole County Public Schs MAC Agreement 17 18.pdf | |||||||||||||||||||
11. C11 - Advertise the 2016-2017 through 2018-2019 Special Policies and Procedures (SP&P) Manual. | |||||||||||||||||||
SP&P 16 17 through 18 19 DOE approved May 2017.pdf | |||||||||||||||||||
12. C12 - Keystone Behavioral Pediatrics Amendment for Extended School Year 2017. | |||||||||||||||||||
Keystone Behavioral Pediatrics Amendment to Original Contract 6.7.17.pdf | |||||||||||||||||||
Exhibit A-1 Keystone Behavioral Pediatrics 6.7.17.pdf | |||||||||||||||||||
Keystone Behavioral Pediatrics.pdf | |||||||||||||||||||
Instruction-K-12 Academic | |||||||||||||||||||
13. C13 - Approval of Out of County Student Travel | |||||||||||||||||||
2017 Jun 29 - Student Trips.pdf | |||||||||||||||||||
Instruction-Climate and Culture | |||||||||||||||||||
14. C14 - Foundations (Safe and Civil Schools) Professional Development | |||||||||||||||||||
Foundations Agreement-Safe Civil Schools.pdf | |||||||||||||||||||
Business Affairs-Accounting | |||||||||||||||||||
15. C16 - Warrants and Vouchers for May 2017 | |||||||||||||||||||
May 2017 Warrants & Vouchers.pdf | |||||||||||||||||||
16. C17 - Budget Amendments for the Month of May 2017 | |||||||||||||||||||
May 2017 Board Impact Statement.pdf | |||||||||||||||||||
May 2017 Budget Amendment.pdf | |||||||||||||||||||
17. C18 - Monthly Financial Report for May, 2017 | |||||||||||||||||||
May Financials.pdf | |||||||||||||||||||
Business Affairs-Property | |||||||||||||||||||
18. C19 - Monthly Property Report - May, 2017 - Furniture/Equipment | |||||||||||||||||||
Furniture-Equipment Report-May, 2017.pdf | |||||||||||||||||||
19. C20 - Monthly Property Report - May, 2017 - AV Materials | |||||||||||||||||||
Audiovisual Report-May, 2017.pdf | |||||||||||||||||||
20. C21 - Monthly Property Report - May, 2017 - Software | |||||||||||||||||||
Software Report-May, 2017.pdf | |||||||||||||||||||
21. C22 - Monthly Property Report - May, 2017 - Vehicles | |||||||||||||||||||
Vehicles Report-May, 2017.pdf | |||||||||||||||||||
22. C23 - Deletion of Certain Items Report - July, 2017 | |||||||||||||||||||
Deletion Report-July, 2017.pdf | |||||||||||||||||||
Business Affairs-Purchasing | |||||||||||||||||||
23. C24 - Bid Renewals | |||||||||||||||||||
24. C25 - Bids to be Awarded | |||||||||||||||||||
Operations | |||||||||||||||||||
25. C26 - 2016-2017 S.R.E.F. Casualty, Safety, Sanitation, Relocatable, and Fire Safety Inspection Report | |||||||||||||||||||
SREF 2016.2017 #1.pdf | |||||||||||||||||||
SREF 2016.2017 #2.pdf | |||||||||||||||||||
SFEF 2016.2017 #3.pdf | |||||||||||||||||||
Operations-Facilities | |||||||||||||||||||
26. C27 - Pre-Qualification of Contractors | |||||||||||||||||||
Pre-Qualified Contractors.pdf | |||||||||||||||||||
27. C28 - Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditures | |||||||||||||||||||
PPL 6.12.17.pdf | |||||||||||||||||||
28. C29 - Guaranteed Maximum Price (GMP) Bid Package 2 (Building Construction) for Elementary School “Y” | |||||||||||||||||||
Elementary School Y GMP Bid Package 2 6.29.17.pdf | |||||||||||||||||||
29. C30 - Final (Phase III) Plans and Specifications for Elementary “Y” | |||||||||||||||||||
30. C31 - Change Order #1 (Direct Purchasing) for Wilkinson Junior High School HVAC Replacement Buildings 1, 4, & 5 | |||||||||||||||||||
WJH HVAC Replacement DP CO 1.pdf | |||||||||||||||||||
Adoption of Consent Agenda | |||||||||||||||||||
31. Adoption of Consent Agenda | |||||||||||||||||||
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CCEA Update (Betsy Reagor, the new Service Unit Director, spoke on behalf of both unions.) | |||||||||||||||||||
CESPA Update | |||||||||||||||||||
Superintendent's Update and Presentations | |||||||||||||||||||
32. Update on Partnership with American Heart Association - Mark Owens | |||||||||||||||||||
American Heart Association - Clay County Schools Presentation 06 29 2017.pdf | |||||||||||||||||||
Minutes: Mark Owens, Youth Market Director for the American Heart Association, highlighted the "Hands Only CPR" program as part of the Pupil Progression Plan, requiring students be CPR trained prior to graduation. |
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33. Superintendent's Update on School Grades | |||||||||||||||||||
District Grade 2017.pptx.pdf | |||||||||||||||||||
Minutes: The Florida Department of Education released school grades on June 28, 2017, for the 2016-2017 school year. Superintendent Davis reported Clay County improved in percent of possible points earned, moving from 57 to 61 percent, and maintained a "B" letter grade just one point shy of the "A" school rating (62 percent). Mr. Davis recognized the following school principals as Champions of Change for significant improvements in student learning gains at their respective schools:
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Discussion Agenda | |||||||||||||||||||
School Board Member | |||||||||||||||||||
34. D1 - Contract with Southern Strategy Group (Mrs. Gilhousen) | |||||||||||||||||||
SSG and Clay Schools Activity Summary.pdf | |||||||||||||||||||
Minutes: Brief Board discussion included varying opinions about the services provided by Southern Strategies and whether to renew the contract. |
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35. D2 - Appoint one Board member and one citizen member to serve on the 2017 Value Adjustment Board (Mrs. Kerekes) | |||||||||||||||||||
Minutes: Betsy Condon will serve as the Board's representative. The Board opted to look for a new citizen member in lieu of asking Scott Roberts who has served many years in the past. The Board decided to table the item until next month's meeting to give time to solicit and consider names of citizens who meet the qualifications. |
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36. D3 - Funding for Attorney Legal Fees for Charlie Van Zant, Jr. (Mrs. Kerekes) | |||||||||||||||||||
Minutes: Mrs. Kerekes began by giving some background information. The Coates Law Firm was hired for legal representation of former Superintendent Charlie Van Zant in 2016 when charges were brought against him under the Code of Ethics for misuse of office and using private information for special gain arising from plagiarism allegations. The complaint against Mr. Van Zant was dismissed. Previous invoices were submitted and paid by the district, and there are currently outstanding invoices in the amount of $1,868.75. The Board must decide whether to pay for these legal fees which total $4600 including those invoices already paid. There was Board discussion with differing points for and against payment. |
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Human Resources | |||||||||||||||||||
37. C15 - Proposed Allocation Changes for 2017-2018 (Pulled by Mrs. Condon) | |||||||||||||||||||
Allocation Summary - June 29, 2017.pdf | |||||||||||||||||||
Minutes: Due to a procedural concern, the Job Descriptions portion of C4 Personnel Consent Agenda was approved prior to addressing C15 Proposed Allocation Changes. It was pointed out that the appropriate order should be approval of job descriptions first, staff allocations next, and the final action should be personnel recommendations. Concerns were voiced and there was discussion about adding additional administrative positions. Following approval of the Allocations, the Board continued with discussion of the Personnel Consent Agenda. |
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38. C4 - Personnel Consent Agenda - June 29, 2017 (Pulled by Mrs. Condon) | |||||||||||||||||||
Personnel Consent Agenda 6 29 17.pdf | |||||||||||||||||||
Minutes: Speakers: Gavin Rollins and C.J. Cook There was Board discussion about whether the district was obligated to continue the employment of Gavin Rollins. Mr. Rollins was formerly employed as a district office administrator when military duty caused him to be deployed in April, 2016. Attorney David D'Agata explained the provisions of the law under the Uniformed Services Employment and Reemployment Rights Act (USERRA). There was also discussion about two CTE positions and Vice/Assistant Principal positions identified as "leveling."
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39. D4 - Human Resources - Special Action B | |||||||||||||||||||
Special Action B 6 28 17.pdf (Confidential) | |||||||||||||||||||
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40. D5 - Public Hearing to approve, as advertised, changes to School Board Policy 2.02(B) "Application Screening" | |||||||||||||||||||
SB Policy Changes 2.02.pdf | |||||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed. |
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IN-Curriculum and Instruction | |||||||||||||||||||
41. C7 - Advertise Modifications to the 2017-2018 Student Progression Plan (Pulled by Mrs. Condon) | |||||||||||||||||||
ADULT EDUCATION 17-18.pdf | |||||||||||||||||||
ELEMENTARY EDUCATION SPP 17-18.pdf | |||||||||||||||||||
EXCEPTIONAL STUDENT EDUCATION 17-18.pdf | |||||||||||||||||||
STUDENT PROGRESSION PLAN COVER PAGE 17-18.pdf | |||||||||||||||||||
STUDENT PROGRESSION PLAN INTRODUCTION 17-18.pdf | |||||||||||||||||||
SECONDARY EDUCATION 17-18.pdf | |||||||||||||||||||
Minutes: Mrs. Condon pulled this item for clarification of questions she wanted to ask. |
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Instruction-Instructional Resources | |||||||||||||||||||
42. D6 - Public Hearing to Approve Textbook for Environmental Science | |||||||||||||||||||
20170612094001452.pdf | |||||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed. |
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43. D7 - Public Hearing to Approve as Advertised K-5 Social Studies Adoption | |||||||||||||||||||
K-5 Social Studies Adoption.pdf | |||||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed.
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Instruction-Climate and Culture | |||||||||||||||||||
44. D8 - Advertise revisions to 2017-18 Code of Student Conduct | |||||||||||||||||||
17-18 Code of Conduct_red line version_June2017.pdf | |||||||||||||||||||
Minutes: Michael McAuley, Assistant Superintendent for Climate and Culture, highlighted the revisions to the Code that will take effect in August. |
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School Board Attorney Remarks | |||||||||||||||||||
School Board Member Remarks | |||||||||||||||||||
45. Board Member Comments | |||||||||||||||||||
Minutes: Board member comments were heard. Mrs. Bolla presented a certificate she accepted on behalf of the Board at the Special Olympics banquet. |
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46. Litigation Shade Meeting/Private Attorney-Client Session (Closed to the Public) | |||||||||||||||||||
Minutes: A recess of the public meeting was called at 9:43 p.m., and the shade meeting/private attorney-client session was held in accordance with Florida Statute 286.011(8). A court reporter was present to record the session. At the conclusion of the private session, the Regular meeting reconvened and was subsequently adjourned at 10:35 with no further business. |
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Adjournment | |||||||||||||||||||
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