Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School 2233 Village Square Parkway
June 29, 2017 - Regular School Board Meeting
Date: Jun 29 2017 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Superintendent Davis)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Recognitions and Awards
1. Recognize the 2016-2017 Retirees
2016-2017 Clay County School Board Retiree-Response List.pdf
Minutes:

Jackie Cory, Director of Support Personnel Services, introduced retirees who were in attendance.  The employees retiring during the 2016-2017 school year collectively represent a total of 2,578 years of service in the district.  See attached list for employee names.

Presenters
School Showcase  (Coppergate Elementary School - Amy Dyal, Principal)
Scheduled Citizen Requests  (None)
Presentations from the Audience (Public Comment)
2. Public Comments
Minutes:

Leslie Fletcher - restoring cut positions to the school psychology staff

Consent Agenda
Superintendent
3. C1 - Minutes of School Board Workshop on May 23, 2017; School Board Workshop on May 31, 2017; and Student Hearings and Regular Meeting on June 1, 2017
May 23, 2017 Workshop Minutes.pdf
May 31, 2017 Workshop Minutes.pdf
June 1, 2017 Student Hearings.pdf (Confidential)
June 1, 2017 Regular Meeting Minutes.pdf
4. C2 - Payment of Annual Membership Dues for 2017-2018 to Florida Association of District School Superintendents
FADSS Invoice.pdf
School Board Member
5. C3 - Payment of Annual Dues for 2017-2018 to Florida School Boards Association (Mrs. Kerekes)
FSBA Invoice.pdf
IN-Curriculum and Instruction
6. C5 - Contract with Achieve 3000
Achieve3000PurchasePlanApril (1).pdf
Achieve 3000 Amendment No 1 to 2014 Contract FINAL COMPLETE DOCUMENT_REVISED_6.21.17.pdf
7. C6 - Contract with i-Ready for K-8 Math, K-3 Reading
i-Ready (K-3 Reading & K-8 Math).pdf
iReady Contract_2017-2018_Final Document for Board_6.20.17.pdf
Instruction-Elementary/Title I
8. C8 - Request for contracted services with Melissa Whitaker.
2017-2018 Melissa Whitaker Agreement.pdf
Instruction-Exceptional Student Education
9. C9 - Agreement with Agency for Health Care Administration.
Agen;cy for Health Care Administration ACHA.pdf
10. C10 - Medicaid Administrative Claiming (MAC) Agreement with the School Board of Seminole County 2017-18.
Seminole County Public Schs MAC Agreement 17 18.pdf
11. C11 - Advertise the 2016-2017 through 2018-2019 Special Policies and Procedures (SP&P) Manual.
SP&P 16 17 through 18 19 DOE approved May 2017.pdf
12. C12 - Keystone Behavioral Pediatrics Amendment for Extended School Year 2017.
Keystone Behavioral Pediatrics Amendment to Original Contract 6.7.17.pdf
Exhibit A-1 Keystone Behavioral Pediatrics 6.7.17.pdf
Keystone Behavioral Pediatrics.pdf
Instruction-K-12 Academic
13. C13 - Approval of Out of County Student Travel
2017 Jun 29 - Student Trips.pdf
Instruction-Climate and Culture
14. C14 - Foundations (Safe and Civil Schools) Professional Development
Foundations Agreement-Safe Civil Schools.pdf
Business Affairs-Accounting
15. C16 - Warrants and Vouchers for May 2017
May 2017 Warrants & Vouchers.pdf
16. C17 - Budget Amendments for the Month of May 2017
May 2017 Board Impact Statement.pdf
May 2017 Budget Amendment.pdf
17. C18 - Monthly Financial Report for May, 2017
May Financials.pdf
Business Affairs-Property
18. C19 - Monthly Property Report - May, 2017 - Furniture/Equipment
Furniture-Equipment Report-May, 2017.pdf
19. C20 - Monthly Property Report - May, 2017 - AV Materials
Audiovisual Report-May, 2017.pdf
20. C21 - Monthly Property Report - May, 2017 - Software
Software Report-May, 2017.pdf
21. C22 - Monthly Property Report - May, 2017 - Vehicles
Vehicles Report-May, 2017.pdf
22. C23 - Deletion of Certain Items Report - July, 2017
Deletion Report-July, 2017.pdf
Business Affairs-Purchasing
23. C24 - Bid Renewals
24. C25 - Bids to be Awarded
Operations
25. C26 - 2016-2017 S.R.E.F. Casualty, Safety, Sanitation, Relocatable, and Fire Safety Inspection Report
SREF 2016.2017 #1.pdf
SREF 2016.2017 #2.pdf
SFEF 2016.2017 #3.pdf
Operations-Facilities
26. C27 - Pre-Qualification of Contractors
Pre-Qualified Contractors.pdf
27. C28 - Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditures
PPL 6.12.17.pdf
28. C29 - Guaranteed Maximum Price (GMP) Bid Package 2 (Building Construction) for Elementary School “Y”
Elementary School Y GMP Bid Package 2 6.29.17.pdf
29. C30 - Final (Phase III) Plans and Specifications for Elementary “Y”
30. C31 - Change Order #1 (Direct Purchasing) for Wilkinson Junior High School HVAC Replacement Buildings 1, 4, & 5
WJH HVAC Replacement DP CO 1.pdf
Adoption of Consent Agenda
31. Adoption of Consent Agenda
Motion
Motion to approve the Consent Agenda with the exception of Items C4, C7, and C15 that were moved to Discussion.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
CCEA Update  (Betsy Reagor, the new Service Unit Director, spoke on behalf of both unions.)
CESPA Update
Superintendent's Update and Presentations
32. Update on Partnership with American Heart Association - Mark Owens
American Heart Association - Clay County Schools Presentation 06 29 2017.pdf
Minutes:

Mark Owens, Youth Market Director for the American Heart Association, highlighted the "Hands Only CPR" program as part of the Pupil Progression Plan, requiring students be CPR trained prior to graduation.  

33. Superintendent's Update on School Grades
District Grade 2017.pptx.pdf
Minutes:

The Florida Department of Education released school grades on June 28, 2017, for the 2016-2017 school year.  Superintendent Davis reported Clay County improved in percent of possible points earned, moving from 57 to 61 percent, and maintained a "B" letter grade just one point shy of the "A" school rating (62 percent).    

Mr. Davis recognized the following school principals as Champions of Change for significant improvements in student learning gains at their respective schools:

  • Tracy McLaughlin - Ridgeview Elementary School
  • Becky Murphy - Lake Asbury Junior High School 
  • John O'Brian - Paterson Elementary School
  • Rob Feltner - Middleburg High School
  • Carol McCullough - Orange Park Elementary School
  • Melanie Sanders - Keystone Heights Elementary School
  • Amy Dyal - Coppergate Elementary School
  • Jeffrey Schriver - Lakeside Elementary School
  • Tiffany Outman - S. Bryan Jennings Elementary School
  • Al DeJesus - Orange Park Junior High School
Discussion Agenda
School Board Member
34. D1 - Contract with Southern Strategy Group (Mrs. Gilhousen)
SSG and Clay Schools Activity Summary.pdf
Minutes:

Brief Board discussion included varying opinions about the services provided by Southern Strategies and whether to renew the contract.  

Motion
Motion to renew contract
Vote Results ( Rejected )
Motion: Ashley Gilhousen
Second: Betsy Condon
Janice Kerekes - Nay
Carol Studdard - Nay
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Nay
35. D2 - Appoint one Board member and one citizen member to serve on the 2017 Value Adjustment Board (Mrs. Kerekes)
Minutes:

Betsy Condon will serve as the Board's representative. The Board opted to look for a new citizen member in lieu of asking Scott Roberts who has served many years in the past.   The Board decided to table the item until next month's meeting to give time to solicit and consider names of citizens who meet the qualifications.

Motion
Motion to table
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
36. D3 - Funding for Attorney Legal Fees for Charlie Van Zant, Jr. (Mrs. Kerekes)
Minutes:

Mrs. Kerekes began by giving some background information.   The Coates Law Firm was hired for legal representation of former Superintendent Charlie Van Zant in 2016 when charges were brought against him under the Code of Ethics for misuse of office and using private information for special gain arising from plagiarism allegations.  The complaint against Mr. Van Zant was dismissed.  Previous invoices were submitted and paid by the district, and there are currently outstanding invoices in the amount of $1,868.75.  The Board must decide whether to pay for these legal fees which total $4600 including those invoices already paid.

There was Board discussion with differing points for and against payment.  

Motion
Motion to approve payment of the legal fees
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Nay
Carol Studdard - Nay
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Human Resources
37. C15 - Proposed Allocation Changes for 2017-2018 (Pulled by Mrs. Condon)
Allocation Summary - June 29, 2017.pdf
Minutes:

Due to a procedural concern, the Job Descriptions portion of C4 Personnel Consent Agenda was approved prior to addressing C15 Proposed Allocation Changes.  It was pointed out that the appropriate order should be approval of job descriptions first, staff allocations next, and the final action should be personnel recommendations.  Concerns  were voiced and there was discussion about adding additional administrative positions.  Following approval of the Allocations, the Board continued with discussion of the Personnel Consent Agenda.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Nay
Ashley Gilhousen - Aye
Mary Bolla - Aye
38. C4 - Personnel Consent Agenda - June 29, 2017 (Pulled by Mrs. Condon)
Personnel Consent Agenda 6 29 17.pdf
Minutes:

Speakers:  Gavin Rollins and C.J. Cook

There was Board discussion about whether the district was obligated to continue the employment of Gavin Rollins.  Mr. Rollins was formerly employed as a district office administrator when military duty caused him to be deployed in April, 2016.  Attorney David D'Agata explained the provisions of the law under the Uniformed Services Employment and Reemployment Rights Act (USERRA).   There was also discussion about two CTE positions and Vice/Assistant Principal positions identified as "leveling." 

 

Motion
Motion to approve job descriptions only
Minutes
This action took place prior to approval of Item C15, Proposal Allocation changes for 2017-2018.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Motion
Motion to approve the Personnel Consent Agenda with the removal of the name, Gavin Rollins (Section III, p E-2).
Vote Results ( Rejected )
Motion: Betsy Condon
Second: Ashley Gilhousen
Janice Kerekes - Nay
Carol Studdard - Nay
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Nay
Motion
Motion to approve the Personnel Consent Agenda
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Nay
Mary Bolla - Aye
39. D4 - Human Resources - Special Action B
Special Action B 6 28 17.pdf (Confidential)
Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
40. D5 - Public Hearing to approve, as advertised, changes to School Board Policy 2.02(B) "Application Screening"
SB Policy Changes 2.02.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
IN-Curriculum and Instruction
41. C7 - Advertise Modifications to the 2017-2018 Student Progression Plan (Pulled by Mrs. Condon)
ADULT EDUCATION 17-18.pdf
ELEMENTARY EDUCATION SPP 17-18.pdf
EXCEPTIONAL STUDENT EDUCATION 17-18.pdf
STUDENT PROGRESSION PLAN COVER PAGE 17-18.pdf
STUDENT PROGRESSION PLAN INTRODUCTION 17-18.pdf
SECONDARY EDUCATION 17-18.pdf
Minutes:

Mrs. Condon pulled this item for clarification of questions she wanted to ask.  

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Instructional Resources
42. D6 - Public Hearing to Approve Textbook for Environmental Science
20170612094001452.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
43. D7 - Public Hearing to Approve as Advertised K-5 Social Studies Adoption
K-5 Social Studies Adoption.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

 

Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Climate and Culture
44. D8 - Advertise revisions to 2017-18 Code of Student Conduct
17-18 Code of Conduct_red line version_June2017.pdf
Minutes:

Michael McAuley, Assistant Superintendent for Climate and Culture, highlighted the revisions to the Code that will take effect in August.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
School Board Attorney Remarks
School Board Member Remarks
45. Board Member Comments
Minutes:

Board member comments were heard.  

Mrs. Bolla presented a certificate she accepted on behalf of the Board at the Special Olympics banquet.  

46. Litigation Shade Meeting/Private Attorney-Client Session (Closed to the Public)
Minutes:

A recess of the public meeting was called at 9:43 p.m., and the shade meeting/private attorney-client session was held in accordance with Florida Statute 286.011(8).  A court reporter was present to record the session.   At the conclusion of the private session, the Regular meeting reconvened and was subsequently adjourned at 10:35 with no further business.

Adjournment
Superintendent of Schools School Board Chairman