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School Board of Clay County
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Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway, Fleming Island, FL |
September 3, 2020 - Regular Meeting and Public Hearing on the 2020-2021 Budget
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Date: Sep 03 2020
(6:00 p.m.)
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Invocation
(Scott Yirka, Lead Pastor, Hibernia Baptist Church)
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Pledge of Allegiance
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Call to Order
(Present: Janice Kerekes, District 1; Carol Studdard, District 2, Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
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Public Hearing on the Budget
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1. Review the 2020-2021 Final Millage, Rolled-Back Rate Calculation, and the 2020-2021 Budget (All Funds)
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Total Budget All Funds.pdf
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DOE ESE 139.pdf
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EFP - Board Presentation 9-3-20 Board Meeting-FINAL.pptx.pdf
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Final Budget Presentation 9.3.20.pdf
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Minutes: Dr. Susan Legutko, Assistant Superintendent for Business Affairs, used the attached PowerPoint to review the rolled-back calculation, final proposed millages, and the 2020-2021 budget for all funds. The total millage levy is 6.8890 and the total budget for all funds is $471,403,337. A tax increase was advertised because the millage rate to be levied is more than the roll-back rate by 2.44 percent.
James Fossa, Coordinator of Facilities and Planning, reviewed capacity and projected growth and the impact on the school district expected in the next few years. A tentative school construction priority plan was shared and impact fees were discussed. Bryce Ellis, Interim Assistant Superintendent of Operations, explained the purpose of the district's Educational Facilities Plan and discussed capital revenue sources and allowable expenditures of those funds. Derald Sweat, Director of Transportation, discussed the five-year plan for bus transportation and equipment maintenance.
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2. Public Hearing for Comments on the 2020-2021 Budget and Millages
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Minutes: Chair Studdard opened the public hearing. With no one coming forward to speak to the item, the public hearing was closed.
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3. Adopt the 2020-2021 Required Local Effort Millage Levy
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Motion |
Motion to adopt the 2020-2021 final proposed required local effort mill levy of 3.641 with a proposed amount to be raised of $49,310,556. The RLE millage includes basic RLE of 3.635 and a prior period adjustment millage of .0060.
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Vote Results ( Approved ) |
Motion: Mary Bolla |
Second: Tina Bullock |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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4. Adopt the 2020-2021 Basic Discretionary Operating Millage Levy
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Motion |
Motion to adopt the 2020-2021 final proposed base discretionary millage of .748 with a proposed amount to be raised of $10,130,265.
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Vote Results ( Approved ) |
Motion: Tina Bullock |
Second: Janice Kerekes |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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5. Adopt the 2020-2021 Local Capital Improvement Fund Millage Levy
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Motion |
Motion to adopt the 2020-2021 final proposed capital outlay millage of 1.500 with a proposed amount to be raised of $20,314,703.
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Vote Results ( Approved ) |
Motion: Janice Kerekes |
Second: Ashley Gilhousen |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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6. Adopt the 2020-2021 Additional Voted Operating Millage Levy
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Motion |
Motion to adopt the 2020-2021 final proposed voted millage of 1.00 with a proposed amount to be raised of $13,543,135.
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Vote Results ( Approved ) |
Motion: Ashley Gilhousen |
Second: Mary Bolla |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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7. Adopt the 2020-2021 Total Millage Levy
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Motion |
Motion to adopt the 2020-2021 final proposed total millage will equal 6.889 with a total amount to be raised of $93,298,660. The total millage rate to be levied is more than the roll-back rate by 2.44 percent.
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Vote Results ( Approved ) |
Motion: Mary Bolla |
Second: Tina Bullock |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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8. Adopt the 2020/2021 – 2024/2025 Educational Facilities Plan
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EFP Final 8.18.20 #1.pdf
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EFP Final 8.18.20 #2.pdf
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Motion |
Motion to adopt the final 2020/2021 - 2024/2025 Educational Facilities Plan
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Vote Results ( Approved ) |
Motion: Tina Bullock |
Second: Janice Kerekes |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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9. Adopt the Budget (All Funds) for 2020-2021
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Total Budget All Funds.pdf
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Motion |
Motion to adopt the tentative budget for the 2020-2021 school year as follows: General Operating in the amount of $361,085,856; Special Revenue Budget in the amount of $43,578,626; Debt Service Budget in the amount of $7,544,480; Capital Outlay Budget in the amount of $59,194,376, for a total Final Budget of $471,403,337.
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Vote Results ( Approved ) |
Motion: Janice Kerekes |
Second: Ashley Gilhousen |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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10. Resolution 21-04 Florida Department of Education Resolution Determining Revenues and Millages Levied
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Resolution #21-04 ESE524.pdf
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Motion |
Motion to approve Resolution #21-04 determining the 2020-2021 Tentative Revenues and Millages levied for fiscal year 2020-2021.
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Vote Results ( Approved ) |
Motion: Ashley Gilhousen |
Second: Mary Bolla |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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11. Resolution 21-05 Adopting the 2020-2021 Final Budget
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Resolution #21-05 Adopting Final Budget.pdf
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Motion |
Motion to approve Resolution #21-05 adopting the Final 2020-2021 Budget.
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Vote Results ( Approved ) |
Motion: Mary Bolla |
Second: Tina Bullock |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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Student Showcase
(None)
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Recognitions and Awards
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Presenters
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12. Florida Safe School Assessment Findings
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Minutes: Kenneth Wagner, Chief of Police (CCDS), presented safe school assessment findings in accordance with statutory requirement.
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School Showcase
(None)
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Presentations from the Audience (Public Comment)
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13. Public Comment
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Minutes: In accordance with the legal advertisement of this meeting and due to the current public health emergency, public comments were permitted via a comment link on our webpage (directions provided in legal advertisement), submitted prior to 2:00 p.m. on September 3, 2020. No comments fitting these criteria were received.
The following public speakers addressed the board -
- Betsy Condon - reopening of schools, course offerings
- Robert Garcia - custodians
- Patricia Shaffer - delivery model of Exceptional Student Education services
- Jenna Cato - school incidents and face masks
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Consent Agenda
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Superintendent
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14. C1 - Minutes of Workshop on July 14, 2020, Special Meeting on July 21, 2020, Workshop on July 28, 2020, Special Meeting on July 28, 2020, Regular Meeting on August 6, 2020
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2020 July 14 Workshop.pdf
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2020 July 21 Special Meeting.pdf
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2020 July 28 Special Mtg.pdf
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2020 July 28 Workshop.pdf
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2020 August 6 Regular Meeting.pdf
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Information and Technology Services
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15. C2 - 2020-2025 District Technology Plan
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2020-2025 District Technology Plan - Draft.pdf
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IT-Data & Accountability
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16. C3 - 2020-2021 Assessment Calendar Approval
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2020-2021 Uniform Statewide Assessment Calendar.pdf
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Human Resources
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17. C4 - Personnel Consent Agenda
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Personnel Consent Agenda 9 3 2020.pdf
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Instruction - Academic Services
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18. C5 - K-12 Academic Services Out of State and Overnight Student Travel
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September 2020 - Student Field Trips.pdf
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19. C6 - 2020-21 Dual Enrollment Articulation Agreement Between District School Board of Clay County and District Board of Trustees St. Johns River State College
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Sept 2020 - 2020-21 St Johns River Dual Enroll.pdf
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20. C7 - 2020-21 Collegiate High School Contract Between Clay County School Board and District Board of Trustees of St. Johns River State College
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Sept 2020 - 2020-21 St Johns River Collegiate HS .pdf
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21. C8 - Amendment to Embry-Riddle Aeronautical University (ERAU) Agreement with the School Board of Clay County
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September 2020 - Embry-Riddle Contract.pdf
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Executed Embry-Riddle Contract.pdf
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22. C9 - 2020-2021 Dual Enrollment Articulation Agreement Between SBCC and FSCJ
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September 2020 - 2020-21 FSCJ Dual Enrollment.pdf
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23. C10 - Approve Interlocal Agreement Between The School Board of Clay County, Florida and Rolling Hills Community Development District Regarding Use of District’s Amenity Complex Facilities.
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Clay_High_Swim_Team_Pool_Use_Agreement_(Fall_2020)_-_Rolling_Hills (3).DOCFINAL FINAL.pdf
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24. C11 - Approve Interlocal Agreement Between The School Board of Clay County, Florida and Middle Village Community Development District Regarding Usage of District Recreational Facilities.
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INTERLOCAL AGREEMENT-CCSB-OAKLEAF SWIM TEAM AND MIDDLE VILLAGE COMMUNITY DEVELOPMENT.doc FINAL (2).pdf
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Instruction-Career and Technical Education
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25. C12 - CTE Out of State and Overnight Field Trips
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Instruction-Exceptional Student Education
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26. C13 - Mileage Paid to Parents and Group Homes
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Mileage Paid to Parents and Group Homes Previous Outcomes 20_21.pdf
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27. C14 - Parent Liaison Services Contract 2020-2022 (two years)
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Approved McElyea.pdf
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Executed Parent Liaison_McElyea.pdf
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28. C15 - Sunbelt Staffing Solutions Contract 20-21.
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210018 Sunbelt Staffing.pdf
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Instruction-Professional Development
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29. C16 - Agreement between Clay County District Schools and Capella University
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210006 Capella Univ Affiliation (2).pdf
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Executed 210006 Capella Univ Affiliation.pdf
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Instruction-Climate and Culture
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30. C17 - 7 Mindsets Social Emotional Learning Program
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7 Mindsets Final Contract.pdf
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31. C18 - 2020-2022 School Health Plan
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2020-2022 School Health Service Plan 1.pdf
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32. C19 - 2020-2021 School Health Services Agreement
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20-21 MOU Department of Health.pdf
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Business Affairs
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33. C20 - Proposed Allocation Changes for 2020-2021
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Allocation Summary - September 3, 2020.pdf
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Business Affairs-Accounting
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34. C21 - Budget Amendment Report for June 2020
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Budget Amendment June 2020.pdf
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35. C22 - Superintendent's Annual Financial Report and Annual Cost Report for the FYE 6-30-2020
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2019-2020 AFR ESE 348.pdf
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2019-2020 COST REPORT PC3.4 (1).pdf
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Business Affairs-Property
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36. C23 - Deletion of Certain Items Report - August, 2020
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Deletion Report-August, 2020.pdf
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Business Affairs-Purchasing
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37. C24 - BID to be Awarded
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Operations
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38. C25 - Maintenance Department Procedure Manual
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Maintenance Procedures Manual.pdf
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39. C26 - Florida Safe Schools Assessments Acceptance Letter
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2020 FSSAT Agenda Cover Letter (2).pdf
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Executed 2020 FSSAT Certification.pdf
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Operations-Facilities
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40. C27 - Pre-Qualification of Contractors
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Table for Board Backup Contractor Prequal, 9.3.20.pdf
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41. C28 - Substantial Completion of Doctors Inlet Elementary School Cafeteria Expansion
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Substantial Completion DIS Cafeteria.pdf
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42. C29 - Change Order #5 (Direct Purchasing) for Doctors Inlet Elementary School Cafeteria Expansion
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DIS Cafeteria CO 5.pdf
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43. C30 - Substantial and Final Completion of Clay High School Erosion Control/Stormwater Repair
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Certificate of Substantial Completion CHS Erosion Control.pdf
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Adoption of Consent Agenda
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44. Adoption of Consent Agenda
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Motion |
Motion to approve Consent Agenda
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Vote Results ( Approved ) |
Motion: Mary Bolla |
Second: Tina Bullock |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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CCEA Update
(Vicki Kidwell)
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CESPA Update
(None)
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Superintendent's Update and Presentations
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45. Superintendent's Update
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SB Superintendent's Update 9-3-2020.pdf
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Minutes: Superintendent Broskie provided an update re the first week of school and recognized schools earning recognition from the Florida Department of Education for exemplary volunteer programs -
- Argyle Elementary School - Golden Award
- McRae Elementary School - Golden Award
- Paterson Elementary School - Golden Award
- Ridgeview Elementary School - Golden Award
- Clay High School - Silver Award
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Discussion Agenda
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Human Resources
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46. D1 - Human Resources Special Action
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Special Action 9 3 2020.pdf (Confidential)
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Motion |
Motion to approve Human Resources Special Action
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Vote Results ( Approved ) |
Motion: Ashley Gilhousen |
Second: Janice Kerekes |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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Instruction-Climate and Culture
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47. D2 - Public Hearing to Approve as Advertised Student and Family Handbook and Code of Student Conduct
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Advertisement of Public Hearing Student Code of Conduct.pdf
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Student Code of Conduct 20-21 - for 9_3_20 bd mtg red lined DRAFT (1).pdf
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Minutes: Chair Studdard opened the public hearing. With no one coming forward to speak to the item, the public hearing was closed.
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Motion |
Motion to approve as advertised Student and Family Handbook and Code of Student Conduct
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Vote Results ( Approved ) |
Motion: Tina Bullock |
Second: Janice Kerekes |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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School Board Attorney Remarks
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School Board Member Remarks
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48. School Board Member Comments
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Minutes: School board members agreed to the appointment of Joseph Wiggins to serve as the citizen member on the Value Adjustment Board. Other comments included a plan to inform the public re the referendum on the sales tax, a request to examine student population growth in the Keystone area, routine review of our procedures associated with the current health crisis, and prayers for a loss to the CEB family.
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Adjournment
(8:43 p.m.)
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Superintendent of Schools |
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School Board Chairman |
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