Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway, Fleming Island, FL
September 3, 2020 - Regular Meeting and Public Hearing on the 2020-2021 Budget
Date: Sep 03 2020 (6:00 p.m.)
Invocation  (Scott Yirka, Lead Pastor, Hibernia Baptist Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2, Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
Public Hearing on the Budget
1. Review the 2020-2021 Final Millage, Rolled-Back Rate Calculation, and the 2020-2021 Budget (All Funds)
Total Budget All Funds.pdf
DOE ESE 139.pdf
EFP - Board Presentation 9-3-20 Board Meeting-FINAL.pptx.pdf
Final Budget Presentation 9.3.20.pdf
Minutes:

Dr. Susan Legutko, Assistant Superintendent for Business Affairs, used the attached PowerPoint to review the rolled-back calculation, final proposed millages, and the 2020-2021 budget for all funds.  The total millage levy is 6.8890 and the total budget for all funds is $471,403,337.  A tax increase was advertised because the millage rate to be levied is more than the roll-back rate by 2.44 percent.

James Fossa, Coordinator of Facilities and Planning, reviewed capacity and projected growth and the impact on the school district expected in the next few years.  A tentative school construction priority plan was shared and impact fees were discussed.  Bryce Ellis, Interim Assistant Superintendent of Operations, explained the purpose of the district's Educational Facilities Plan and discussed capital revenue sources and allowable expenditures of those funds.  Derald Sweat, Director of Transportation, discussed the five-year plan for bus transportation and equipment maintenance.

2. Public Hearing for Comments on the 2020-2021 Budget and Millages
Minutes:

Chair Studdard opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

3. Adopt the 2020-2021 Required Local Effort Millage Levy
Motion
Motion to adopt the 2020-2021 final proposed required local effort mill levy of 3.641 with a proposed amount to be raised of $49,310,556. The RLE millage includes basic RLE of 3.635 and a prior period adjustment millage of .0060.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
4. Adopt the 2020-2021 Basic Discretionary Operating Millage Levy
Motion
Motion to adopt the 2020-2021 final proposed base discretionary millage of .748 with a proposed amount to be raised of $10,130,265.
Vote Results ( Approved )
Motion: Tina Bullock
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
5. Adopt the 2020-2021 Local Capital Improvement Fund Millage Levy
Motion
Motion to adopt the 2020-2021 final proposed capital outlay millage of 1.500 with a proposed amount to be raised of $20,314,703.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
6. Adopt the 2020-2021 Additional Voted Operating Millage Levy
Motion
Motion to adopt the 2020-2021 final proposed voted millage of 1.00 with a proposed amount to be raised of $13,543,135.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
7. Adopt the 2020-2021 Total Millage Levy
Motion
Motion to adopt the 2020-2021 final proposed total millage will equal 6.889 with a total amount to be raised of $93,298,660. The total millage rate to be levied is more than the roll-back rate by 2.44 percent.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
8. Adopt the 2020/2021 – 2024/2025 Educational Facilities Plan
EFP Final 8.18.20 #1.pdf
EFP Final 8.18.20 #2.pdf
Motion
Motion to adopt the final 2020/2021 - 2024/2025 Educational Facilities Plan
Vote Results ( Approved )
Motion: Tina Bullock
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
9. Adopt the Budget (All Funds) for 2020-2021
Total Budget All Funds.pdf
Motion
Motion to adopt the tentative budget for the 2020-2021 school year as follows: General Operating in the amount of $361,085,856; Special Revenue Budget in the amount of $43,578,626; Debt Service Budget in the amount of $7,544,480; Capital Outlay Budget in the amount of $59,194,376, for a total Final Budget of $471,403,337.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
10. Resolution 21-04 Florida Department of Education Resolution Determining Revenues and Millages Levied
Resolution #21-04 ESE524.pdf
Motion
Motion to approve Resolution #21-04 determining the 2020-2021 Tentative Revenues and Millages levied for fiscal year 2020-2021.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
11. Resolution 21-05 Adopting the 2020-2021 Final Budget
Resolution #21-05 Adopting Final Budget.pdf
Motion
Motion to approve Resolution #21-05 adopting the Final 2020-2021 Budget.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Student Showcase  (None)
Recognitions and Awards
Presenters
12. Florida Safe School Assessment Findings
Minutes:

Kenneth Wagner, Chief of Police (CCDS), presented safe school assessment findings in accordance with statutory requirement.  

School Showcase  (None)
Presentations from the Audience (Public Comment)
13. Public Comment
Minutes:

In accordance with the legal advertisement of this meeting and due to the current public health emergency, public comments were permitted via a comment link on our webpage (directions provided in legal advertisement), submitted prior to 2:00 p.m. on September 3, 2020.  No comments fitting these criteria were received.

The following public speakers addressed the board -

  • Betsy Condon - reopening of schools, course offerings  
  • Robert Garcia - custodians
  • Patricia Shaffer - delivery model of Exceptional Student Education services
  • Jenna Cato - school incidents and face masks
Consent Agenda
Superintendent
14. C1 - Minutes of Workshop on July 14, 2020, Special Meeting on July 21, 2020, Workshop on July 28, 2020, Special Meeting on July 28, 2020, Regular Meeting on August 6, 2020
2020 July 14 Workshop.pdf
2020 July 21 Special Meeting.pdf
2020 July 28 Special Mtg.pdf
2020 July 28 Workshop.pdf
2020 August 6 Regular Meeting.pdf
Information and Technology Services
15. C2 - 2020-2025 District Technology Plan
2020-2025 District Technology Plan - Draft.pdf
IT-Data & Accountability
16. C3 - 2020-2021 Assessment Calendar Approval
2020-2021 Uniform Statewide Assessment Calendar.pdf
Human Resources
17. C4 - Personnel Consent Agenda
Personnel Consent Agenda 9 3 2020.pdf
Instruction - Academic Services
18. C5 - K-12 Academic Services Out of State and Overnight Student Travel
September 2020 - Student Field Trips.pdf
19. C6 - 2020-21 Dual Enrollment Articulation Agreement Between District School Board of Clay County and District Board of Trustees St. Johns River State College
Sept 2020 - 2020-21 St Johns River Dual Enroll.pdf
20. C7 - 2020-21 Collegiate High School Contract Between Clay County School Board and District Board of Trustees of St. Johns River State College
Sept 2020 - 2020-21 St Johns River Collegiate HS .pdf
21. C8 - Amendment to Embry-Riddle Aeronautical University (ERAU) Agreement with the School Board of Clay County
September 2020 - Embry-Riddle Contract.pdf
Executed Embry-Riddle Contract.pdf
22. C9 - 2020-2021 Dual Enrollment Articulation Agreement Between SBCC and FSCJ
September 2020 - 2020-21 FSCJ Dual Enrollment.pdf
23. C10 - Approve Interlocal Agreement Between The School Board of Clay County, Florida and Rolling Hills Community Development District Regarding Use of District’s Amenity Complex Facilities.
Clay_High_Swim_Team_Pool_Use_Agreement_(Fall_2020)_-_Rolling_Hills (3).DOCFINAL FINAL.pdf
24. C11 - Approve Interlocal Agreement Between The School Board of Clay County, Florida and Middle Village Community Development District Regarding Usage of District Recreational Facilities.
INTERLOCAL AGREEMENT-CCSB-OAKLEAF SWIM TEAM AND MIDDLE VILLAGE COMMUNITY DEVELOPMENT.doc FINAL (2).pdf
Instruction-Career and Technical Education
25. C12 - CTE Out of State and Overnight Field Trips
Instruction-Exceptional Student Education
26. C13 - Mileage Paid to Parents and Group Homes
Mileage Paid to Parents and Group Homes Previous Outcomes 20_21.pdf
27. C14 - Parent Liaison Services Contract 2020-2022 (two years)
Approved McElyea.pdf
Executed Parent Liaison_McElyea.pdf
28. C15 - Sunbelt Staffing Solutions Contract 20-21.
210018 Sunbelt Staffing.pdf
Instruction-Professional Development
29. C16 - Agreement between Clay County District Schools and Capella University
210006 Capella Univ Affiliation (2).pdf
Executed 210006 Capella Univ Affiliation.pdf
Instruction-Climate and Culture
30. C17 - 7 Mindsets Social Emotional Learning Program
7 Mindsets Final Contract.pdf
31. C18 - 2020-2022 School Health Plan
2020-2022 School Health Service Plan 1.pdf
32. C19 - 2020-2021 School Health Services Agreement
20-21 MOU Department of Health.pdf
Business Affairs
33. C20 - Proposed Allocation Changes for 2020-2021
Allocation Summary - September 3, 2020.pdf
Business Affairs-Accounting
34. C21 - Budget Amendment Report for June 2020
Budget Amendment June 2020.pdf
35. C22 - Superintendent's Annual Financial Report and Annual Cost Report for the FYE 6-30-2020
2019-2020 AFR ESE 348.pdf
2019-2020 COST REPORT PC3.4 (1).pdf
Business Affairs-Property
36. C23 - Deletion of Certain Items Report - August, 2020
Deletion Report-August, 2020.pdf
Business Affairs-Purchasing
37. C24 - BID to be Awarded
Operations
38. C25 - Maintenance Department Procedure Manual
Maintenance Procedures Manual.pdf
39. C26 - Florida Safe Schools Assessments Acceptance Letter
2020 FSSAT Agenda Cover Letter (2).pdf
Executed 2020 FSSAT Certification.pdf
Operations-Facilities
40. C27 - Pre-Qualification of Contractors
Table for Board Backup Contractor Prequal, 9.3.20.pdf
41. C28 - Substantial Completion of Doctors Inlet Elementary School Cafeteria Expansion
Substantial Completion DIS Cafeteria.pdf
42. C29 - Change Order #5 (Direct Purchasing) for Doctors Inlet Elementary School Cafeteria Expansion
DIS Cafeteria CO 5.pdf
43. C30 - Substantial and Final Completion of Clay High School Erosion Control/Stormwater Repair
Certificate of Substantial Completion CHS Erosion Control.pdf
Adoption of Consent Agenda
44. Adoption of Consent Agenda
Motion
Motion to approve Consent Agenda
Vote Results ( Approved )
Motion: Mary Bolla
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
CCEA Update  (Vicki Kidwell)
CESPA Update  (None)
Superintendent's Update and Presentations
45. Superintendent's Update
SB Superintendent's Update 9-3-2020.pdf
Minutes:

Superintendent Broskie provided an update re the first week of school and recognized schools earning recognition from the Florida Department of Education for exemplary volunteer programs -

  • Argyle Elementary School - Golden Award
  • McRae Elementary School - Golden Award
  • Paterson Elementary School - Golden Award
  • Ridgeview Elementary School - Golden Award
  • Clay High School - Silver Award
Discussion Agenda
Human Resources
46. D1 - Human Resources Special Action
Special Action 9 3 2020.pdf (Confidential)
Motion
Motion to approve Human Resources Special Action
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Instruction-Climate and Culture
47. D2 - Public Hearing to Approve as Advertised Student and Family Handbook and Code of Student Conduct
Advertisement of Public Hearing Student Code of Conduct.pdf
Student Code of Conduct 20-21 - for 9_3_20 bd mtg red lined DRAFT (1).pdf
Minutes:

Chair Studdard opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

Motion
Motion to approve as advertised Student and Family Handbook and Code of Student Conduct
Vote Results ( Approved )
Motion: Tina Bullock
Second: Janice Kerekes
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
School Board Attorney Remarks
School Board Member Remarks
48. School Board Member Comments
Minutes:

School board members agreed to the appointment of Joseph Wiggins to serve as the citizen member on the Value Adjustment Board.  Other comments included a plan to inform the public re the referendum on the sales tax, a request to examine student population growth in the Keystone area, routine review of our procedures associated with the current health crisis, and prayers for a loss to the CEB family.

Adjournment  (8:43 p.m.)
Superintendent of Schools School Board Chairman