Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
Student Artwork on Boardroom Bulletin Boards is from Keystone Heights Elementary School (Marlena Conrad, Art Teacher)
March 7, 2019 - Regular School Board Meeting
Date: Mar 07 2019 (6:00 p.m.)
Invocation  (The Reverend Tommie Darm - Visitation Pastor, Advent Lutheran Church, Orange Park)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Student Showcase  (Montclair Elementary School Chorus - Kacey Cuda, Music Teacher)
Recognitions and Awards
1. 2019 Northeast Florida Scholastic Art Awards Ceremony and Exhibitions
2019 NE Florida Scholastic Art Award Winners.pdf

Kim Bays, Chief of Elementary Schools, recognized students placing at the 2019 Northeast Florida Scholastic Art Awards.  See attached list for student winners and their award categories.  Cynthia Royce Smith, the art instructor at Lake Asbury Junior High, spoke briefly about the art program.

2. Check Presentation to Clay County Education Foundation
School Showcase  (Montclair Elementary School - Bill Miller, Principal)
Presentations from the Audience (Public Comment)
3. Public Comments

Eva Matt addressed the Board with concerns about an ESE program relocation.

The following citizens voiced concerns about school safety and spoke in opposition to the implementation of a school district police force:

  1. Laura Wheeley 
  2. Mary Anne Culbreth 
  3. Misty Mason 
  4. Kimberly Castell 
  5. Joshua Hargis 
  6. Charles Hodges 
  7. Patricia Shaffer - representing Clay County Business Association
  8. Tina Stewart 
  9. Craig Wells 
  10. Amanda Shaw 
Consent Agenda
4. C1 - Minutes of Workshop and Special Meeting on January 29, 2019; and Student Hearings and Regular Meeting on February 7, 2019;
Jan 29, 2019 Workshop.pdf
Jan 29, 2019 Special Mtg.pdf
Feb 7, 2019 Minutes.pdf
Feb 7, 2019 Student Hearings.pdf (Confidential)
5. C2 - Proclamation #19-11, Clay County Agricultural Fair
19-11 Clay County Agricultural Fair Proclamation.pdf
6. C3 - 2019-2020 Employee Calendar
Calendar - Employee Work - 2019-2020.pdf
Human Resources
7. C6 - Proclamation 19-09 to Establish May 6 - 10, 2019, as Teacher Appreciation Week in Clay County, and Tuesday, May 7, 2019, as Teacher Appreciation Day
18 19 Proclamation Teacher Appreciation Week.pdf
8. C7 - Proclamation 19-10 to Establish April 22 - 26, 2019, as Administrative Professionals' Week and Wednesday, April 24, 2019, as Administrative Professionals' Day in Clay County.
18 19 Proclamation Admin Prof Week day.pdf
Instruction-K-12 Academic
9. C8 - Approval of Out of County Student Travel - K-12 Academic
March 2019 - Student Travel.pdf
10. C9 - 2019-20 Bradford County Agreement
March 2019 - 2019-20 Bradford Co Agreement.pdf
2019 Mar 7 - Executed Bradford Co Agreement.pdf
11. C10 - Approve advertisement of proposed revisions to School Board Policy 4.29 VISITS IN THE SCHOOLS, and schedule the Public Hearing for April 4, 2019.
4.29 Revision re Visits in Schools.pdf
4.29 NOTICE OF INTENT TO ADVERTISE SB Policy - Google Docs.pdf
Instruction-Professional Development
12. C11 - English Language Learners (ELL) Plan
District ELL Plan in WORD.DOCX.pdf
Business Affairs
13. C12 - Proposed Allocation Changes for 2018 -2019
Allocation Summary - March 7, 2019.pdf
Business Affairs-Accounting
14. C14 - Monthly Financial Report for January, 2019
January 2019 Board Monthly Financial Report.pdf
January 2019 Monthly Property Report.pdf
15. C15 - Budget Amendment for the Months of October 2018 through January 2019
January 19 Budget Resolutions.pdf
December 18 Budget Resolutions.pdf
November 18 Budget Resolutions.pdf
October 18 Budget Resolutions.pdf
Business Affairs-Internal Accounts
Business Affairs-Payroll
17. C17 - Approval of the 2019-2020 Payroll Calendars and Revision to the 2018-2019 Payroll Calendar for 9-Month Employees
2019-2020 9 Month Payroll Calendar - NEW REVISED 9 MO (1).pdf
2019-2020 10 Month Payroll Calendar - NEW REVISED 10 MO (1).pdf
2019-2020 11 Month Payroll Calendar - NEW REVISED 11 MO (1).pdf
2019-2020 12 Month Payroll Calendar - NEW REVISED 12 MO (2).pdf
2019-2020 Substitute_Temporary Month Payroll Calendar - NEW REVISED 12 MO.pdf
2018-2019 9 Month Calendar correction - 18 -19 Correction to 9 mo.pdf
Business Affairs-Property
18. C18 - Deletion of Certain Items Report - February, 2019
Deletion Report-February, 2019.pdf
Business Affairs-Purchasing
19. C19 - BID Renewal
20. C20 - Pre-qualification of Contractors
Table for Board Backup Contractor Prequal, 3.7.19.pdf
21. C21 - Substantial Completion of Fleming Island High School AICE Testing Facility
Substantial Completion FIHS AICE Testing Facility.pdf
22. C22 - Substantial Completion of Keystone Heights High School Renovation of Science Labs
Substantial Completion KHS Renovation of Science Labs.pdf
23. C23 - Keystone Heights Elementary School Parent Pickup Contract Award
KHE Parent Pickup Parking Improvements Bid Tabulation Sheet.pdf
24. C24 - Annual Florida Inventory of School Houses (FISH) Certification
FISH Certification 2019.pdf
Adoption of Consent Agenda
25. Adoption of Consent Agenda

Chair Studdard mentioned the following proclamations that were approved on the Consent Agenda:

  • Item C2 Clay County Agricultural Fair which is April 4-13, 2019.
  • Item C6 Teacher Appreciation Week is May 6-10, 2019, and Teacher Appreciation Day will be observed on May 7.
  • Item C7 Administrative Professionals Week is April 22-26, 2019, and Administrative Professionals Day will be observed on April 24.
Motion to approve the Consent Agenda with the exception of Items C4, C,5 and C13 which were moved to the Discussion Agenda
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
CCEA Update  (Renna Lee Paiva)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
26. Superintendent's Update
2019 March 7 - Superintendent's PowerPoint.pdf

Superintendent Davis' presentation included results from the Insight Culture Survey, his plans to launch Community Listen and Learns beginning March 25th around the county at the seven high schools, and the introduction of the Champions of Change to schools listed below for having an outstanding Instructional Culture Index.  

  • Shadowlawn Elementary School - Crowder
  • Keystone Heights Elementary School - Sanders
  • Paterson Elementary Schools - O-Brian
  • Lake Asbury Junior High School - Murphy
  • Doctors Inlet Elementary School - Ayers
  • Orange Park Elementary - McCullough
  • Plantation Oaks Elementary School - Chastity Lee
  • W.E. Cherry Elementary School - Whiddon
  • Argyle Elementary School - Angela Ward
  • Lake Asbury Elementary School - Tiffany OUtman
  • McRae Elementary School - Tammy Winkler
Discussion Agenda
Human Resources
27. D1 - Human Resources Special Action

There were no Special Actions.

28. C4 - Personnel Consent Agenda (Item pulled by Mrs. Gilhousen)
Personnel Consent Agenda 3 7 2019.pdf

Mrs. Gilhousen pulled the Personnel Consent Agenda due to her concerns about moving forward with the Police Force.  She proposed approval of the Personnel Consent Agenda with the removal of the job descriptions for the new positions included for the Police Force.   Mrs. Kerekes pointed out that the Board had already approved an option to move ahead with the Police Force at its February meeting.  Board discussion ensued, followed by a vote.  

Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Nay
Mary Bolla - Aye
Tina Bullock - Aye
29. C5 - 2018-2019 - Salary Schedule - Revisions of Section I, Administrative and Section IV, Miscellaneous - (Police Department) (Item pulled by Mrs. Gilhousen)
Salary Schedule Revision.pdf

Mrs. Gilhousen's reasons for pulling this item were associated with her concerns about the creation of the Police Force.  

Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Nay
Mary Bolla - Aye
Tina Bullock - Aye
Business Affairs
30. C13 - Proposed Allocations for the 2019-2020 School Year (Item pulled by Mrs. Gilhousen)
19 20 Allocations_Pending Board Approval 3 7 19.pdf
WES-RHS Corrections.pdf

Mrs. Gilhousen expressed her concerns about potential funding for the Police Force until the millage revenues begin to come in.  She also asked how this would affect the district's fund balance.  Superintendent Davis responded that he would put together the projected costs and what funds could be used pending the millage revenues which are expected to begin in December 2019.

Prior to the vote, Chair Studdard noted the following changes to the proposed allocations for 2019-2020 which were scrivener errors and had no impact on the actual positions proposed: 

  • Page 42, Wilkinson Elementary School typographical error in Section 6100-Student Services; Current total is 4.5, the corrected total should be 5.0.
  • Page 70, Ridgeview High School typographical error in Section 6200-Media; Current total is 1.0, the corrected total should be 2.0.  
Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Nay
Mary Bolla - Aye
Tina Bullock - Aye
School Board Attorney Remarks  (None)
School Board Member Remarks

Board Members made comments about the various events they attended over the last month.  Mrs. Gilhousen asked that staff look at making the district's budget more visible on the district website and that once the millage revenues start to come in that a monthly update is included for transparency purposes showing how the money is being spent. 

Adjournment  (8:55 p.m.)
Superintendent of Schools School Board Chairman