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Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway | ||||||||||||||||
Student Artwork on the Bulletin Boards is by Oakleaf Village Elementary School (Michelle Levinson, Art Teacher) | ||||||||||||||||
May 2, 2019 - Regular School Board Meeting | ||||||||||||||||
Date: May 02 2019
(6:00 p.m.)
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Invocation (Rev. Todd Bussy, Campus Pastor - Christ's Church Fleming Island) | ||||||||||||||||
Pledge of Allegiance | ||||||||||||||||
Call to Order (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. ) | ||||||||||||||||
Student Showcase (W. E. Cherry Elementary School Cherry Pickers - Gary Murch/John Davis) | ||||||||||||||||
Recognitions and Awards | ||||||||||||||||
1. Recognize the Clay County Academic Team | ||||||||||||||||
Minutes: Mike Wingate introduced Ken Remsen, the team sponsor, who recognized members of the district Academic Team. The team competed at the state competition in Orlando on April 11-13, 2019.
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2. 2019-2020 Drug Free Schools Calendar Winners | ||||||||||||||||
Minutes: Mrs. Gilbert, along with Stephanie Geoghagen who is the project coordinator, recognized the student winners of the Drug-Free Calendar contest which is sponsored each year by the Clay Action Coalition. The names of the 12-month calendar winners are listed in the agenda item. Margaret Hughes, a 6th-grade student at TBE who was the December calendar winner, played Annie in the Thunderbolt Elementary School's production of the play. Margaret was asked to sing the song, "Tomorrow" for the Board.
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3. Recognize Outstanding 2018-2019 School Volunteers | ||||||||||||||||
Minutes: Nicole Snyder, Coordinator of Communications, introduced and recognized the following who were the district's 2018-19 Volunteers of the Year:
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4. Check Presentation to Clay County Education Foundation | ||||||||||||||||
Minutes: Missy Petters from Community First CARES Foundation was present at the meeting and presented a $5,000 check to the Clay Education Foundation to support teachers. As an unscheduled recognition, Mrs. Studdard read a letter from the Department of Education recognizing Superintendent Davis for having completed the Chief Executive Officer Leadership Development Program for Florida's District School Superintendents. Mr. Davis received the highest score that has ever been given for the program. |
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Presenters (None) | ||||||||||||||||
School Showcase (W. E. Cherry Elementary School - Angie Whiddon, Principal) | ||||||||||||||||
Presentations from the Audience (Public Comment) | ||||||||||||||||
5. Public Comments | ||||||||||||||||
Pfenning Handout.pdf | ||||||||||||||||
Minutes:
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Consent Agenda | ||||||||||||||||
Superintendent | ||||||||||||||||
6. C1 - Minutes of School Board Workshop on March 26, 2019; Student Hearings and Regular Meeting on April 4, 2019. | ||||||||||||||||
March 26 Workshop Minutes.pdf | ||||||||||||||||
2019 Apr 4 - Student Hearings Minutes - Google Docs.pdf (Confidential) | ||||||||||||||||
April 4 Regular Meeting Minutes.pdf | ||||||||||||||||
Human Resources | ||||||||||||||||
7. C2 - Personnel Consent Agenda | ||||||||||||||||
Personnel Consent Agenda 5 2 2019 (2).pdf | ||||||||||||||||
IN-Curriculum and Instruction | ||||||||||||||||
8. C3 - Approval for the Purchase of K12 Florida LLC Virtual Instruction Curriculum | ||||||||||||||||
190153 K12 FloridaLLC.pdf | ||||||||||||||||
9. C4 - Approval for the Purchase of Edgenuity Virtual Instruction Curriculum K-12th grades | ||||||||||||||||
CVA-EdgenuityContract1920.pdf | ||||||||||||||||
Instruction-K-12 Academic | ||||||||||||||||
10. C5 - Approval of Out of County Student Travel - K-12 Academic | ||||||||||||||||
May 2019 - Student Travel.pdf | ||||||||||||||||
Instruction-Climate and Culture | ||||||||||||||||
11. C6 - Proclamation 19-14 promoting National School Nurse Week, May 6-12, 2019. | ||||||||||||||||
Proclamation 19-14.pdf | ||||||||||||||||
Business Affairs | ||||||||||||||||
12. C7 - 2017-2018 Clay County District School Board Operational, Financial and Single Audit | ||||||||||||||||
2017-2018 CLAY DSB Financial and Federal Single Audit.pdf | ||||||||||||||||
2017-2018 CLAY DSB Operatioal Audit.pdf | ||||||||||||||||
13. C8 - Charter School Audits for the 2017-2018 Fiscal Year | ||||||||||||||||
2017-2018 AUDIT Clay Charter Academy.pdf | ||||||||||||||||
2017-2018 AUDIT St. Johns Classical Academy.pdf | ||||||||||||||||
2017-2018 AUDIT Florida Cyber Charter Academy at Clay.pdf | ||||||||||||||||
14. C9 - Proposed Allocation Changes for 2018-2019 | ||||||||||||||||
Allocation Summary - May 2, 2019.pdf | ||||||||||||||||
15. C10 - Proposed Allocation Changes for 2019-2020 | ||||||||||||||||
Allocation Summary - May 2, 2019.pdf | ||||||||||||||||
Business Affairs-Accounting | ||||||||||||||||
16. C11 - Budget Amendment Report for March 2019 | ||||||||||||||||
March Budget Amendment Report.pdf | ||||||||||||||||
17. C12 - Monthly Financial Reports for March, 2019 | ||||||||||||||||
March 2019 Board Monthly Financial Report.pdf | ||||||||||||||||
March 2019 Board Monthly Property Report.pdf | ||||||||||||||||
Business Affairs-Internal Accounts | ||||||||||||||||
18. C13 - Internal Account Audits FY18 | ||||||||||||||||
FY18 INTERNAL ACCOUNT AUDITS AND SCHOOL RESPONSES.pdf | ||||||||||||||||
FY18 SUMMARY OF AUDIT FINDING BY SCHOOL (Autosaved).pdf | ||||||||||||||||
FY18 SUMMARY OF AUDIT FINDING COMPARISON (Autosaved).pdf | ||||||||||||||||
FY18 SUMMARY OF AUDIT FINDINGS.pdf | ||||||||||||||||
Business Affairs-Property | ||||||||||||||||
19. C14 - Deletion of Certain Items Report - April, 2019 | ||||||||||||||||
Deletion Report-April, 2019.pdf | ||||||||||||||||
Business Affairs-Purchasing | ||||||||||||||||
20. C15 - BID / RFP to be Awarded | ||||||||||||||||
19-BA-125 Auditing Services Agreement_Signed by Purvis.pdf | ||||||||||||||||
Exhibit A _ RFP 19-BA-125 Addendum 1 plus Original RFP.pdf | ||||||||||||||||
Exhibit B _ Purvis Gray & Company RFP plus Best & FInal.pdf | ||||||||||||||||
Exhibit C _ Audit Engagement Letter.pdf | ||||||||||||||||
Operations | ||||||||||||||||
21. C16 - Purchase Mutualink to Enhance Safety and Security within our Schools | ||||||||||||||||
Mutualink Quote 1005521.pdf | ||||||||||||||||
K12 Panic Button (1).pdf | ||||||||||||||||
Operations-Facilities | ||||||||||||||||
22. C17 - Change Order #6 (Direct Purchasing) for Fleming Island High School AICE Testing Facility | ||||||||||||||||
CngOrder6DP, FIHS AICE Testing Facility.pdf | ||||||||||||||||
23. C18 - Final Completion of Keystone Heights High School Renovation of Science Labs | ||||||||||||||||
Final Completion Form - KHS Renovation of Science Labs.pdf | ||||||||||||||||
24. C19 - Change Order #1 for Keystone Heights High School Renovation of Science Labs | ||||||||||||||||
CngOrder1, KHS Renovation of Science Labs.pdf | ||||||||||||||||
25. C20 - Pre-qualification of Contractors | ||||||||||||||||
Table for Board Backup Contractor Prequal, 5.2.19.pdf | ||||||||||||||||
26. C21 - Substantial Completion of Lakeside Elementary School Re-Roof Building 1 | ||||||||||||||||
LSE ReRoof Building 1 Substantial Completion .pdf | ||||||||||||||||
27. C22 - Change Order #1 for Lakeside Elementary School Re-Roof Building 1 | ||||||||||||||||
CngOrder1, LSE ReRoof Building 1.pdf | ||||||||||||||||
28. C23 - Approve the Restated Concurrency Proportionate Share Mitigation (PSM) Development Agreement for Governor’s Park: Development of Regional Impact (DRI). | ||||||||||||||||
Governors Park DRI Exhibit A.pdf | ||||||||||||||||
Amended and Restated Concurrency PSM Development Agreement Gov's Park DRI Exhibit B.pdf | ||||||||||||||||
Adoption of Consent Agenda | ||||||||||||||||
29. Adoption of Consent Agenda | ||||||||||||||||
Minutes: Following the motion to approve the Consent Agenda, Chair Studdard called attention to Proclamation 19-14 (C6) that promotes National School Nurse Week which will be observed May 6-12, 2019. She also mentioned that Kristin Riebe, who serves as the district's Coordinator of Nursing Services, was recognized as one of the top candidates in the state of Florida by the Florida School Health Association for the 2019 School Nurse Supervisor of the Year Award. |
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CCEA Update (Renna Lee Paiva) | ||||||||||||||||
CESPA Update (Teresa Dixon) | ||||||||||||||||
Superintendent's Update and Presentations | ||||||||||||||||
30. Monthly Update | ||||||||||||||||
Minutes: Superintendent Davis' presentation included updates on our partnership with the American Heart Association, our 2017-2018 financial audit, and our partnership with the Clay County Sheriff's Office. This month's Champions of Change were the top fundraising schools for the American Heart Association's Kids Heart Challenge (formerly Jump Rope for Heart).
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Discussion Agenda | ||||||||||||||||
Human Resources | ||||||||||||||||
31. D1 - Human Resources Special Action A | ||||||||||||||||
Minutes: There were no Special Actions. |
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Instruction-Exceptional Student Education | ||||||||||||||||
32. D2 - Public Hearing to approve as advertised the 2018-2019 through 2020-2021 Special Policies and Procedures (SP&P) Manual | ||||||||||||||||
18 19 Revisions to SPP.pdf | ||||||||||||||||
18 19 SPP Manual.pdf | ||||||||||||||||
SP&P Manual 2018-19 - 2020-21 NOTICE OF APPROVAL TO ADVERTISE.docx - Google Docs.pdf | ||||||||||||||||
Minutes: The public hearing was opened by the Chair. With no one coming forward to speak to the item, the public hearing was closed. |
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School Board Attorney Remarks (None) | ||||||||||||||||
School Board Member Remarks | ||||||||||||||||
33. Comments | ||||||||||||||||
Minutes: Board members made comments about school events they attended during the month of April. Discussion included the evaluation instrument to be used for the school board attorney which, in accordance with his contract, must be developed jointly by the Board and the attorney and must be based upon the attorney job description.
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Adjournment (8:56 p.m.) | ||||||||||||||||
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