Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
Student Artwork on the Bulletin Boards is by Oakleaf Village Elementary School (Michelle Levinson, Art Teacher)
May 2, 2019 - Regular School Board Meeting
Date: May 02 2019 (6:00 p.m.)
Invocation  (Rev. Todd Bussy, Campus Pastor - Christ's Church Fleming Island)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis. )
Student Showcase  (W. E. Cherry Elementary School Cherry Pickers - Gary Murch/John Davis)
Recognitions and Awards
1. Recognize the Clay County Academic Team

Mike Wingate introduced Ken Remsen, the team sponsor, who recognized members of the district Academic Team.  The team competed at the state competition in Orlando on April 11-13, 2019.

  • Venezia Roshko
  • Alaa Osman
  • Owen Pope
  • Michael Pyle
  • Kyle Bisson
  • Lucas Cathey
2. 2019-2020 Drug Free Schools Calendar Winners

Mrs. Gilbert, along with Stephanie Geoghagen who is the project coordinator, recognized the student winners of the Drug-Free Calendar contest which is sponsored each year by the Clay Action Coalition.  The names of the 12-month calendar winners are listed in the agenda item. 

Margaret Hughes, a 6th-grade student at TBE who was the December calendar winner, played Annie in the Thunderbolt Elementary School's production of the play.  Margaret was asked to sing the song, "Tomorrow" for the Board.


3. Recognize Outstanding 2018-2019 School Volunteers

Nicole Snyder, Coordinator of Communications, introduced and recognized the following who were the district's 2018-19 Volunteers of the Year:

  • Youth - Abby Ferry, 11th grader at Orange Park High School
  • Adult - Charles Seader, Orange Park High Raider Band Volunteer)
  • Senior - Pam Capos, Keystone Heights Elementary School Volunteer)
4. Check Presentation to Clay County Education Foundation

Missy Petters from Community First CARES Foundation was present at the meeting and presented a $5,000 check to the Clay Education Foundation to support teachers.

As an unscheduled recognition, Mrs. Studdard read a letter from the Department of Education recognizing Superintendent Davis for having completed the Chief Executive Officer Leadership Development Program for Florida's District School Superintendents.  Mr. Davis received the highest score that has ever been given for the program.

Presenters  (None)
School Showcase  (W. E. Cherry Elementary School - Angie Whiddon, Principal)
Presentations from the Audience (Public Comment)
5. Public Comments
Pfenning Handout.pdf
  • Stanley Pfenning - Workshop Agendas and public records; 
  • Mary Ann Hanson - PES rezoning;
  • Jacqueline Kroggel - PES rezoning; 
  • Patricia Burr - PES rezoning; 
  • Brooke Nation - PES rezoning; 
  • Katie Dean - PES rezoning; 
  • Rebecca Smith - bargaining/salaries increases;
  • Betsy Reagor - classroom observations; 
  • Nirvana Jennette - discrimination/harassment at St. Johns Classical;
  • David Bishop - support for C4 Egenuity Virtual instruction curriculum;
Consent Agenda
6. C1 - Minutes of School Board Workshop on March 26, 2019; Student Hearings and Regular Meeting on April 4, 2019.
March 26 Workshop Minutes.pdf
2019 Apr 4 - Student Hearings Minutes - Google Docs.pdf (Confidential)
April 4 Regular Meeting Minutes.pdf
Human Resources
7. C2 - Personnel Consent Agenda
Personnel Consent Agenda 5 2 2019 (2).pdf
IN-Curriculum and Instruction
8. C3 - Approval for the Purchase of K12 Florida LLC Virtual Instruction Curriculum
190153 K12 FloridaLLC.pdf
9. C4 - Approval for the Purchase of Edgenuity Virtual Instruction Curriculum K-12th grades
Instruction-K-12 Academic
10. C5 - Approval of Out of County Student Travel - K-12 Academic
May 2019 - Student Travel.pdf
Instruction-Climate and Culture
11. C6 - Proclamation 19-14 promoting National School Nurse Week, May 6-12, 2019.
Proclamation 19-14.pdf
Business Affairs
12. C7 - 2017-2018 Clay County District School Board Operational, Financial and Single Audit
2017-2018 CLAY DSB Financial and Federal Single Audit.pdf
2017-2018 CLAY DSB Operatioal Audit.pdf
13. C8 - Charter School Audits for the 2017-2018 Fiscal Year
2017-2018 AUDIT Clay Charter Academy.pdf
2017-2018 AUDIT St. Johns Classical Academy.pdf
2017-2018 AUDIT Florida Cyber Charter Academy at Clay.pdf
14. C9 - Proposed Allocation Changes for 2018-2019
Allocation Summary - May 2, 2019.pdf
15. C10 - Proposed Allocation Changes for 2019-2020
Allocation Summary - May 2, 2019.pdf
Business Affairs-Accounting
16. C11 - Budget Amendment Report for March 2019
March Budget Amendment Report.pdf
17. C12 - Monthly Financial Reports for March, 2019
March 2019 Board Monthly Financial Report.pdf
March 2019 Board Monthly Property Report.pdf
Business Affairs-Internal Accounts
18. C13 - Internal Account Audits FY18
Business Affairs-Property
19. C14 - Deletion of Certain Items Report - April, 2019
Deletion Report-April, 2019.pdf
Business Affairs-Purchasing
20. C15 - BID / RFP to be Awarded
19-BA-125 Auditing Services Agreement_Signed by Purvis.pdf
Exhibit A _ RFP 19-BA-125 Addendum 1 plus Original RFP.pdf
Exhibit B _ Purvis Gray & Company RFP plus Best & FInal.pdf
Exhibit C _ Audit Engagement Letter.pdf
21. C16 - Purchase Mutualink to Enhance Safety and Security within our Schools
Mutualink Quote 1005521.pdf
K12 Panic Button (1).pdf
22. C17 - Change Order #6 (Direct Purchasing) for Fleming Island High School AICE Testing Facility
CngOrder6DP, FIHS AICE Testing Facility.pdf
23. C18 - Final Completion of Keystone Heights High School Renovation of Science Labs
Final Completion Form - KHS Renovation of Science Labs.pdf
24. C19 - Change Order #1 for Keystone Heights High School Renovation of Science Labs
CngOrder1, KHS Renovation of Science Labs.pdf
25. C20 - Pre-qualification of Contractors
Table for Board Backup Contractor Prequal, 5.2.19.pdf
26. C21 - Substantial Completion of Lakeside Elementary School Re-Roof Building 1
LSE ReRoof Building 1 Substantial Completion .pdf
27. C22 - Change Order #1 for Lakeside Elementary School Re-Roof Building 1
CngOrder1, LSE ReRoof Building 1.pdf
28. C23 - Approve the Restated Concurrency Proportionate Share Mitigation (PSM) Development Agreement for Governor’s Park: Development of Regional Impact (DRI).
Governors Park DRI Exhibit A.pdf
Amended and Restated Concurrency PSM Development Agreement Gov's Park DRI Exhibit B.pdf
Adoption of Consent Agenda
29. Adoption of Consent Agenda

Following the motion to approve the Consent Agenda, Chair Studdard called attention to Proclamation 19-14 (C6) that promotes National School Nurse Week which will be observed May 6-12, 2019.  She also mentioned that Kristin Riebe, who serves as the district's Coordinator of Nursing Services, was recognized as one of the top candidates in the state of Florida by the Florida School Health Association for the 2019 School Nurse Supervisor of the Year Award.

Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
CCEA Update  (Renna Lee Paiva)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
30. Monthly Update

Superintendent Davis' presentation included updates on our partnership with the American Heart Association, our 2017-2018 financial audit, and our partnership with the Clay County Sheriff's Office.

This month's Champions of Change were the top fundraising schools for the American Heart Association's Kids Heart Challenge (formerly Jump Rope for Heart).  

  • Highest Fundraising School - Oakleaf Village Elementary  ($20,304) - Tracey Kendrick, Principal, and Rose Woolwine, Event Coordinator
  • Second Highest Fundraising School - Thunderbolt Elementary ($12,999) - Lacy Healy, Principal, and Annette Gray and Chrystal Zaragosa, Event Coordinators
  • Third Highest Fundraising School - R.M. Paterson Elementary ($12,292) - John O’Brian, Principal, and Courtney Schumacher, Event Coordinator
Discussion Agenda
Human Resources
31. D1 - Human Resources Special Action A

There were no Special Actions.

Instruction-Exceptional Student Education
32. D2 - Public Hearing to approve as advertised the 2018-2019 through 2020-2021 Special Policies and Procedures (SP&P) Manual
18 19 Revisions to SPP.pdf
18 19 SPP Manual.pdf
SP&P Manual 2018-19 - 2020-21 NOTICE OF APPROVAL TO ADVERTISE.docx - Google Docs.pdf

The public hearing was opened by the Chair.  With no one coming forward to speak to the item, the public hearing was closed.

Motion to approve
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
School Board Attorney Remarks  (None)
School Board Member Remarks

Board members made comments about school events they attended during the month of April.

Discussion included the evaluation instrument to be used for the school board attorney which, in accordance with his contract, must be developed jointly by the Board and the attorney and must be based upon the attorney job description.  



Adjournment  (8:56 p.m.)
Superintendent of Schools School Board Chairman