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School Board of Clay County
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Telephonically Conferenced Meeting |
April 2, 2020 - Regular School Board Meeting
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Date: Apr 02 2020
(6:00 p.m.)
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Student Showcase
(None)
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Invocation
(Carol Studdard)
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Pledge of Allegiance
(None)
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Call to Order
(Present via telephonic conferencing: Janice Kerekes, District 1; Carol Studdard, District 2, Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
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Recognitions and Awards
(None)
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Presenters
(None)
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School Showcase
(None)
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Presentations from the Audience (Public Comment)
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1. Public Comment
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Minutes: In accordance with the legal advertisement of this meeting held in live telephonically conferenced format due to the current public health emergency, public comments were to be taken only on listed agenda items, via a comment link on our webpage (directions provided in legal advertisement), submitted prior to 2:00 p.m. on April 2, 2020 to be considered. No comments fitting this criteria were received.
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Consent Agenda
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Superintendent
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2. C1 - Minutes of Workshop on February 25, 2020; Student Hearings, and Regular Meeting on March 5, 2020
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2020 Feb 25 Workshop.pdf
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2020 Mar 5 Student Discipline.pdf (Confidential)
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2020 Mar 5 Regular Meeting.pdf
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Information Technology Services
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3. C2 - Approve An Interlocal Agreement Between The Board of County Commissioners of Clay County ("County") and the School Board of Clay County, Florida ("School Board") regarding agreement of the county to provide financial support to School Board for a period of 1 year in the amount of up to $1,600,000.00 on a reimbursement basis for expenditures for instructional technology ("Qualified Expenses")
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Proposed Interlocal Agreement Between The Board of County Commissioners of Clay County and the School Board of Clay County, Florida.pdf
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Executed Interlocal Agreement Between The Board of County Commissioners of Clay County and the School Board of Clay County, Florida.pdf
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Human Resources
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4. C3 - Personnel Consent Agenda
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Personnel Consent Agenda 4.2.2020.pdf
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5. C4 - Proposed Supplement Allocations for 2020-2021
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2020-2021 Supplements.pdf
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6. C5 - Reappointments of Instructional and Support Personnel 2020-2021 School Year
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2020-2021 Reappointment Agenda.pdf
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7. C6 - Kelly Services Early Childhood Education Services Amendment
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Kelly Services Amendment - Early Childhood Education.pdf
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Executed Kelly Early Childhood Education.pdf
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8. C7 - Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2020-2021
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2020-2021 Bargaining Team Members.pdf
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9. C8 - Approve a contract with Frontline Education for a software program for Proactive Recruiting, to be utilized by Human Resources to reach more prospective employees, thereby increasing the hiring pool of qualified instructional personnel.
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Frontline Order Form For Proactive Recruiting - Proposed RT 3-31-20.pdf
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Instruction-Academic Services
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10. C9 - YMCA License Agreement for Use of School Property
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April 2020 - YMCA Agreement.pdf
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11. C10 - Amendment Number Two to Contract Between "Bright Minds Youth Development, Inc." and the School Board of Clay County
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April 2020 - Bright Minds Agreement - Amendment Two.pdf
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12. C11 - Summer Programs Manual, Proposed Allocations, and Calendar
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April 2020 - 2020 Clay County Summer Programs Manual.pdf
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April 2020 - 2020 ESE Extended School Year Calendar.pdf
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April 2020 - Summer School Calendar 2020.pdf
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Instruction-Reading/Library Media
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13. C13 - Proclamation #20-13 to Establish April, 2020 as School Library Month in Clay County
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Proclamation-April 2020 School Library Media Month (1).docx
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Instruction-Climate and Culture
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14. C14 - Proclamation #20-12 National School Nurse Week
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Nurses Week Proclamation19-20.docx
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Business Affairs
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15. C15 - Proposed Allocation Changes for 2020-2021
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Allocation Summary - April 2, 2020.pdf
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16. C16 - Clay County District School Board Operational, Financial and Single Audit for the 2018-2019 Fiscal Year
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Final 03458AR19 District School Board of Clay County.pdf
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Final SAS114 District School Board of Clay County......pdf
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17. C17 - Charter School Audits for the 2018-2019 Fiscal Year
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2019 Audit Report for Clay Charter Academy.pdf
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2019 Audit Report for St. John's Classical Academy.pdf
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2019 Audit Report for Florida Cyber Charter Academy at Clay.pdf
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18. C18 - Clay Education Foundation Audit for the 2018-2019 Fiscal Year
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2019 Audit for Clay County Education Foundation.pdf
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Business Affairs-Accounting
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19. C19 - Monthly Financial Reports for February, 2020
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February Monthly Property Report.pdf
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February Monthly Financial Report.pdf
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20. C20 - Budget Amendment for Month Ending February 29, 2020
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Budget Amendments February 2020.pdf
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Business Affairs-Internal Accounts
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21. C21 - Student Activity Account (Internal Account) Audits for the 2018-2019 Fiscal Year
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Final 03458AR19 SAS114 Internal Acct Clay Co School District.pdf
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FInal 03458AR19 Internal Acct Clay Co School District.pdf
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2018-2019 Audit Comments and Responses 3.2020.pdf
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Business Affairs-Payroll
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22. C22 - Revised 2020-2021 Payroll Calendar for 9-Month Employees
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2020-2021 Payroll Calendar 9 Month-revised.pdf
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Business Affairs-Property
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23. C23 - Deletion of Certain Items Report - March, 2020
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Deletion-Report-March-2020.pdf
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Business Affairs-Purchasing
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24. C24 - BID Renewal
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Operations-Facilities
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25. C25 - Pre-Qualification of Contractors
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Table for Board Backup Contractor Prequal, 4.2.20.pdf
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26. C26 - Change Order #1 for Keystone Heights High School Site Improvements (Sanitary Line)
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KHS Site Improvements CO 1.pdf
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27. C27 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Clay High School Security Lighting Repair/Replacement
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28. C28 - Clay High School Erosion Control/Stormwater Repair Contract Award
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CHS Erosion Control.Sotrmwater Repair Bid Tab.pdf
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29. C29 - Wilkinson Elementary School Fire Alarm Replacement Contract Award
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WES Fire Alarm Replacement Bid Tab.pdf
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30. C30 - Keystone Heights Elementary School Roof Replacement/Repair (Building 10) Contract Award
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KHE Roof Replacement Bldg 10 Bid Tab.pdf
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31. C31 - Lakeside Junior High School Parking Lot Renovation Contract Award
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LSJH Parking Lot Renovation Bid Tab.pdf
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32. C32 - County-Wide Architectural Services up to $2 Million Contract Award
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Adoption of Consent Agenda
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33. Adoption of Consent Agenda
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Motion |
Motion to Approve Consent Agenda with Item C12 removed from Consent and pulled to Discussion
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Vote Results ( Approved ) |
Motion: Janice Kerekes |
Second: Mary Bolla |
Janice Kerekes |
- Aye |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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CCEA Update
(None)
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CESPA Update
(None)
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Superintendent's Update and Presentations
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34. Superintendent's Update
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Superintendent's Update 4-2-2020.pdf
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Discussion Agenda
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Instruction-Professional Development
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35. C12 - Clay Charter Academy Contract Renewal
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Clay Charter Academy Renewal Contract.pdf
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Minutes: Mrs. Kerekes does not support the Clay Charter Academy contract length of 15 years and requests that all charter schools be subject to annual review, when permitted by the contract.
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Motion |
Motion to Approve
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Vote Results ( Approved ) |
Motion: Mary Bolla |
Second: Ashley Gilhousen |
Janice Kerekes |
- Nay |
Carol Studdard |
- Aye |
Ashley Gilhousen |
- Aye |
Mary Bolla |
- Aye |
Tina Bullock |
- Aye |
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School Board Attorney Remarks
(None)
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School Board Member Remarks
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36. School Board Member Comments
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Minutes:
- Mrs. Bullock requested an evaluation of the need for technical support employees at schools and expressed appreciation for the various parades that have lifted spirits.
- Mrs. Bolla expressed gratitude to all personnel who have contributed to the success of this transition.
- Mrs. Gilhousen appreciates the patience of all as we work through this unique process.
- Mrs. Kerekes requested a review of our budget under present uncertain circumstances as well as an update on our current GPS system being utilized by transportation and possible alternatives to the current contract expiring in June 2020. She further commended personnel on the great job being done in this new delivery model.
- Mrs. Studdard expressed pride in all personnel and appreciation for the technology that has provided the platform for our distance learning and telephonically conferenced board meeting.
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Adjournment
(6:20 p.m.)
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Superintendent of Schools |
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School Board Chairman |
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