Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
March 7, 2024 - Regular School Board Meeting
Date: Mar 07 2024 (6:00 p.m.)
Student Showcase  (Keystone Heights Jr./Sr. High School Band and Advanced Guitar Class, Justin Coker and David Golden, Music Teachers)
Invocation  (Pastor Greg Larson, First Baptist Church Keystone Heights)
Pledge of Allegiance  (Ashley Gilhousen)
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla, District 2, Beth Clark, District 3; Michele Hanson, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
Recognitions and Awards
1. Recognize Outstanding 2023 - 2024 School Volunteers

Superintendent Broskie recognized the 2023-2024 Outstanding School Volunteers as follows:

  • Tyler Davies, Outstanding Youth Volunteer (Orange Park High)
  • Jaime Russell, Outstanding Volunteer (Middleburg High)
  • David Everington, Outstanding Senior Volunteer (Doctors Inlet Elementary)
2. Recognition of 2023-2024 School Related Employee of the Year Teacher of the Year, and Rookie of the Year

Gi Teevan, Michael Rathjen, and Terry Hicks, Executive Committee, Clay Education Foundation, recognized employees of the year as follows:

  • Robin Campbell, Teacher of the Year (WJH)
  • Philip Turturro, Support Related Employee of the Year (DIS)
  • Allison Sanders, Rookie Teacher of the Year (KHE)
3. Clay Education Foundation Recognition of Mrs. Bolla, Board Member

Gi Teevan, Michael Rathjen, Jennifer Young, and Terry Hicks, Executive Committee, Clay County Education Foundation, recognized Mary Bolla, District 2 Board Member for her service to Clay Education Foundation over the past eight (8) years.

Presenters  (None)
School Showcase  (Keystone Heights Jr./Sr. High School, Laurie Burke, Principal)
Presentations from the Audience (Public Comment)
4. Public Comment

Public speakers:

  • Evelyn D. Hillman 
  • Shannon Hube 
  • Holly Bishop 
  • Constance Higginbotham
  • Bruce Friedman
  • Judith Chapple 
  • Adam Warren 
  • Tanya Kacsan
Discussion Agenda
Human Resources
5. D1 - Human Resources Special Action A
Special Action A 03072024.pdf (Confidential)
Motion to Approve Human Resources Special Action A
Vote Results ( Approved )
Motion: Mary Bolla
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
6. D2 - Human Resources Special Action B
Special Action B - 03072024.pdf (Confidential)
Motion to Approve Human Resources Special Action B
Vote Results ( Approved )
Motion: Michele Hanson
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
7. D3 - Human Resources Special Action C
Special Action C - 03072024.pdf (Confidential)
Motion to Approve Human Resources Special Action C
Vote Results ( Approved )
Motion: Mary Bolla
Second: Erin Skipper
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
8. D4 - Human Resources Special Action D

There was no Human Resources Special Action D.

9. D5 - Human Resources Special Action E

There was no Human Resources Special Action E.

10. D6 - Human Resources Special Action F

There was no Human Resources Special Action F.

Business Affairs
11. D7 - 2024-2025 Allocation Package Pending Board Approval
2024-25 Allocation Plan Pending Board Approval 03-07-24.pdf
2024-25 Allocation Plan - Post Workshop Revisions.pdf
Motion to Approve 2024-2025 Allocation Package
Vote Results ( Approved )
Motion: Mary Bolla
Second: Michele Hanson
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
Consent Agenda
12. C1 - Minutes of School Board Workshop on January 23, 2024; Student Discipline Hearings and Regular Meeting on February 1, 2024
2024 Feb 1 Student Hearings.pdf (Confidential)
2024 Jan 23 Board Workshop.pdf
2024 Feb 1 Regular Meeting.pdf
13. C2 - Proclamation #24-12, Clay County Agricultural Fair
Proclamation 24-12 2024 Clay County Fair.pdf
Information Technology Services
14. C3 - Endpoint and Network Security
240127 GovConnect (SentinelOne Products).pdf (Confidential)
Executed 240127 SentinelOne.pdf
Human Resources
15. C4 - Personnel Consent Agenda
Personnel Consent Agenda_03 07 2024.pdf
16. C5 - Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2024-2025
2024-2025 District Bargaining Team Members.pdf
Instruction-Academic Services
17. C6 - Elementary Student Out of State Travel
18. C7 - K-12 Academic Services Out of State and Overnight Student Travel
March 2024 Student Travel.pdf
19. C8 - Proposed AMIkids-Clay County Employee and Student Calendar for 2024-2025 School Year
AMIkids-Clay County 2024-2025 School Calendar.pdf
20. C9 - Proposed PACE Employee and Student Calendar for 2024-2025 School Year
Pace Clay 2024-2025 Academic Calendar.pdf
21. C10 - School Improvement Plan Approval
Instruction-Adult Education
22. C11 - Memorandum of Understanding between School Board of Clay County and Clay County Sheriff's Office
MOU School Board of Clay Cty and Clay County Sheriff's Office.pdf
Executed MOU_CCSO and CCDS.pdf
Instruction-Reading/Library Media
Legal Advertisement Notice of PH for Proposed Challenged Materials Policy-Reconsideration or Review of Library Materials.pdf
04.2024 Proposed Challenged Materials Policy-Reconsideration or Review of Library Materials.pdf
Instruction-Climate and Culture
24. C13 - Proclamation #24-13 to Establish School Social Work Week
2024 School Social Work Week Proclamation.pdf
Business Affairs
25. C14 - Proposed Allocation Changes for 2023-2024
03.07.24 - 23-24 Allocation Summary.pdf
Business Affairs-Accounting
26. C15 - Monthly Financial Reports for January, 2024
January 2024 Monthly Board Financial Report.pdf
January 2024 Monthly Board Property Report.pdf
Contracts Signed by Superintendent $50,000 to $100,000.pdf
27. C16 - Budget Amendment Report for January 31, 2024
23-24 Budget Amendment January 2024.pdf
Business Affairs-Property
Business Affairs-Purchasing
29. C18 - Contract Renewal - County-Wide Architectural Services up to $4 Million Contract Award
30. C19 - BID Award
31. C20 - Contract Renewal - Independent Auditing Services
240134 Purvis Gray Renewal 19-BA-125.pdf
240134 Purvis Gray_signature pages.pdf
32. C21 - Contract - Neola
240124 NEOLA Contract to be signed 3.4.2025.pdf
33. C22 - Prequalification of Contractors
Table for Board Backup Contractor Prequal, 3.7.24
34. C23 - Middleburg High School Restroom Renovations Contract Award
Contract for MHS Restroom Renovations
35. C24 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Wilkinson Junior High School Fire Alarm Replacement
36. C25 - Lakeside Junior High School Restroom/Locker Room Renovations Contract Award
LSJ Restroom.Locker Room Renovations Contract.pdf
37. C26 - Classroom Addition Oakleaf Junior High School Construction Manager Contract Award
CCSD OLJ Classroom Addition PMC Signed.pdf
38. C27 - Classroom Addition Lake Asbury Junior High School Construction Manager Contract Award
CCSD LAJ Classroom Addition - CM Contract PMC Signed.pdf
39. C28 - Annual Florida Inventory of School Houses (FISH) Certification
FISH Certification 2024.pdf
40. C29 - Clay High School Parking Lot Renovation/Redesign Contract Award
CHS Parking Lot Renovation Contract.pdf
41. C30 - Change Order #3 for Clay High School Gym Renovations
CO #3 CHS Gym Renovations.pdf
Adoption of Consent Agenda
42. Adoption of Consent Agenda

Mrs. Hanson noted that she and the district have been taking great care in developing a rubric that reflects community standards and will provide criteria re the purchasing of books, will provide guidance in the removal of inappropraite books based on community standards, and will guide individuals challenging books to ensure understanding of community standards.

Jeremiah Blocker, School Board Attorney, advised that the proposed policy is consistent with Florida statute and ensures there is informed consent and protection of parental rights. 

Mrs. Hanson stated that informed consent means that parents are told what is known about the school libraries and that students are not allowed to check out books without informed parental consent.  She has requested technology assistance via a form that would be in the parent portal for their required completion prior to a student stepping into a library, making parents aware of the possibility of their student finding a book with inappropriate content.  She stressed the need to spend time on making a concerted effort to clean up the libraries by reviewing all books.

Mrs. Skipper requested clarification re the ability of students to gain access to libraries on the first day of school, noting the previously discussed levels of access being offered but stating that parents must give informed consent and be aware of what their child may find in the library.  Mrs. Hanson stated that parents must provide informed consent with the understanding that it is not known if all inappropriate books have been found and may still be in libraries.  Mrs. Gilhousen pointed out that the questionable books found have been at the secondary level where media is no longer a class and students will not be taken by a teacher to the libraries.

Mr. Broskie stated that, at the conclusion of the workshop, it was his understanding that there are four (4) different types of access proposed from which parents may choose.  Ideally the students will have parental permission forms but, if the student does not have that form, they will have general access to check out unflagged books.  Mrs. Hanson indicated general access should only be with parent permission and informed consent.  Mrs. Gilhousen noted this decision is a procedural one that can be worked out at the appropriate time.  Mrs. Skipper requested and received assurance from Mr. Blocker that the policy is consistent with the law and that the delivery of that consent is a procedural issue.

Motion to Adopt Consent Agenda
Vote Results ( Approved )
Motion: Erin Skipper
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
CCEA Update  (Heather Weaver)
CESPA Update  (None)
Superintendent's Update and Presentations
43. Superintendent's Update

Superintendent Broskie shared the attached visual presentation highlighting the following:

  • Schools of the Month
  • Superintendent's Super Students of the Month
  • February's Highlights
  • Art in Our Schools Month
  • Upcoming Events

Mr. Broskie expressed appreciation to the board for their good intent and work on the book policy.

School Board Attorney Remarks
44. School Board Attorney Comments

Jeremiah Blocker, School Board Attorney, stated that there will be a board workshop and a shade meeting on 3/26/2024. 

He further indicated that work continues on finalizing the operating agreement with the Clay County Sheriff's Office and that there will be additional agreements for long-range funding.  Agreements will also be developed for the charter schools which will require both the charter school boards and CCSB to approve and work out a funding structure. 

School Board Member Remarks
45. School Board Member Comments

Mrs. Clark regrets the amount of time spent discussing books and indicated she would like to talk about how to improve literacy comprehension.  She wants students to have access to the libraries but noted Mrs. Hanson has brought out that books have not been reviewed for some years and vendors have sent inappropriate materials.  She indicated this is not an issue of trust but of setting a policy and being able to work on a procedure for the best interests of students.  She noted the recent Niche report indicating the safe and affordable community offered by Clay County as well as the excellent schools.

Mrs. Hanson commented on a speaker she states she heard at an FSBA conference who shared a study reflecting that what makes an educational community trust a school board is vigorous discourse at meetings.  To that end, she requested workshop materials be made available sooner so she can analyze and ask informed questions re agenda items.  Mrs. Skipper also supported receiving workshop presentations ahead of time to engage in more robust conversation.

Mrs. Gilhousen set forth the possibility of holding workshops a few days later to allow board members time to review all pertinent materials.  Mr. Broskie indicated that he would provide a document outlining recurring large items to enable the board to be able to read the current version prior to addressing proposed revisions.

Mrs. Skipper thanked Mrs. Hanson and those who worked alongside her for their efforts on the media policy.  She also wished a happy birthday to Coach Benton at Clay Hill Elementary.

Mrs. Bolla noted her desire to represent students as a board member, stressing the importance of being present and providing students a chance to shine at the many invitations received to attend school events.  She recently visited a Clay Virtual Academy teacher and was able to observe the virtual academy labs that have dual enrollment and push into the secondary schools to help students gain credits in a variety of ways.  She attended Oakleaf Jazz Night and a mock wedding event hosted by Fleming Island High hospitality program students.  She visited a 2nd grade classroom at Spring Park Elementary that portrayed a wax museum of Black American history people, sharing the representation and facts of various Black American people from a 1st person perspective.  She also enjoyed her first Battle of the Books this year at Orange Park Elementary.

Adjournment  (8:02 p.m.)
Superintendent of Schools School Board Chair