Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island
April 1, 2021 - Regular School Board Meeting
Date: Apr 01 2021 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Reverend Todd Bussey, Christ's Church, Fleming Island Campus)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Beth Clark, District 2, Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie. NOTE: The meeting was called to order at 6:20 p.m. Immediately after Chair Bolla called the meeting to order, Mrs. Kerekes requested that Item D4 be heard due to the large number of individuals wishing to speak to that item. Mr. Bickner recommended the Consent Agenda be adopted first. The Adoption of Consent Agenda was the first order of business, followed by Item D4, after which the agenda proceeded as outlined, with the exception of Superintendent's Update, which was heard immediately prior to School Board Attorney comments.)
Recognitions and Awards
1. Recognition of National Science Foundation 2020 Presidential Award for Excellence in Science Teaching

Heather Teto, Chief of Elementary Education, recognized Shadreka Smith, Discovery Oaks Elementary Exceptional Student Education Teacher, for being named a state finalist for the National Science Foundation (NSF) 2020 Presidential Awards for Excellence in Mathematics & Science Teaching (PAEMST).

2. April's School Media Month Video Presentation

Susan Gannon, District Media Specialist, shared a video presentation commemorating the designation of April as School Library Month and sharing the contributions of school libraries.

School Showcase  (None)
Presentations from the Audience (Public Comment)
3. Public Comment

All public speakers addressed Discussion Item D4 and are listed under that item.

Consent Agenda
4. C1 - Minutes of Workshop on February 23, 2021 and Regular Meeting on March 4, 2021
2021 Feb Workshop.pdf
2021 March 4 Regular Mtg.pdf
Human Resources
5. C2 - Proposed Supplement Allocations for 2021-2022
2021-2022 Supplement Package.pdf
6. C3 - Reappointments of Instructional and Support Personnel 2021-2022 School Year
2021-2022 Reappointment Package.pdf
7. C4 - Personnel Consent Agenda
Personnel Consent Agenda 4.1.2021 (1).pdf
8. C5 - Renewal of 2021-2022 List of Physicians and Medical Facilities authorized to conduct physical examinations required for certain groups of employees.
Physicians and Medical Facilities Approval List.pdf
9. C6 - Kelly Services Agreement Amendment
Clay County Scheduled Time Amendment.pdf
10. C7 - Proclamation #21-11 to Establish May 3 - 8, 2021, as Teacher Appreciation Week in Clay County, and Tuesday, May 4, 2021, as Teacher Appreciation Day
Teacher Appreciation Proclamation 2020-2021.pdf
11. C8 - Proclamation #21-12 to Establish April 19 - 23, 2021, as Administrative Professionals' Week and Wednesday, April 21, 2021, as Administrative Professionals' Day in Clay County.
Administrative Professionals Proclamation 2020-2021.pdf
Instruction-Academic Services
12. C9 - K-12 Academic Services Out of State and Overnight Student Travel
April 2021 - Student Travel.pdf
13. C10 - Edgenuity Courseware Agreement - Amend and Renew
April 2021 - Edgenuity Agreement Amendment.pdf
Executed Edgenuity Agreement.pdf
14. C11 - Summer Programs Manual and Calendar
April 2021 - 2021 Summer Programs Manual.pdf
April 2021 - 2021 Summer School Calendar.pdf
15. C12 - St. Johns River State College Dual Enrollment
16. C13 - Florida Virtual School
Instruction-Instructional Resources
17. C14 - Proclamation #21-13 to Establish April, 2021 as School Library Media Month in Clay
Instruction-Climate and Culture
18. C15 - Proclamation # 21-14 National School Nurse Week
Nurses Week Proclamation 20-21.pdf
19. C16 - Proclamation # 21-15: Month of the Military Child, Purple Up Day April 21, 2021
Proclamation #21-15 Month of the Military Child.pdf
Business Affairs
20. C17 - Proposed Allocation Changes for 2020-2021
21. C18 - Proposed Allocation Changes for 2021-2022
Allocation Summary - April 1, 2021 (1).pdf
Business Affairs-Accounting
22. C19 - Monthly Financial Reports for February, 2021
February 2021 Board Monthly Financial Report.pdf
February 2021 Board Monthly Property Report.pdf
23. C20 - Budget Amendment for Month Ending February 28, 2021
Budget Amendment February 2021.pdf
Business Affairs-Property
24. C21 - Deletion of Certain Items Report - March, 2021
Deletion Report-March, 2021.pdf
Business Affairs-Purchasing
25. C22 - Contract Renewal - County-Wide Architectural Services up to $2 Million
26. C23 - BID Renewal
27. C24 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Lakeside Junior High School Restroom Renovations, Building 5
28. C26 - Middleburg High School Restroom Renovations Contract Award
MHS Restroom Renovation Bid Tab.pdf
29. C27 - Pre-Qualification of Contractors
Table for Board Backup Contractor Prequal, 4.1.21.pdf
Adoption of Consent Agenda
30. Adoption of Consent Agenda

This item was addressed first on this agenda.

Motion to Approve Consent Agenda
Vote Results ( Approved )
Motion: Tina Bullock
Second: Ashley Gilhousen
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Beth Clark - Aye
CCEA Update  (Victoria Kidwell)
CESPA Update  (Lonnie Roberts)
Superintendent's Update and Presentations
31. Superintendent's Update

Superintendent Broskie discussed the attached update highlighting the following:

  • 2019-2020 Strategic Plan Annual Report
  • Controlled Open Enrollment
  • April Celebrations
  • State Testing Reminders
  • COVID-19 Vaccine Update and Reminders
Discussion Agenda
Human Resources
32. D1 - Human Resources Special Action A
Special Action A 4.1.2021.pdf (Confidential)

Mrs. Kerekes stated that the fraudulent actions of this employee warrant a more severe consequence.

Motion to Approve Human Resources Special Action A
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Beth Clark
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Beth Clark - Aye
33. D2 - Human Resources Special Action B

There was no Human Resources Special Action B.

Instruction-Instructional Resources
34. D3 - Public Hearing and Vote to Approve as Advertised the Adoption of 2020-21 English Language Arts Materials
2020-21 ELA Adoption District Committee Recommendations - Core ELA Materials.pdf
6-12 Preselection Committee Reviews.pdf
K-5 Preselection Committee Reviews.pdf

Chair Bolla opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

Motion to Approve as Advertised the Adoption of 2020-21 English Language Arts Materials
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Beth Clark
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Beth Clark - Aye
Business Affairs-Purchasing
35. D4 - RFP to be Awarded
5. (1) RFP 20-MA-319 Athletic Field Maintenance Services_Service Agreement AGROW PRO INC Complete Contract Packet.pdf
5. (2) RFP 20-MA-319 Athletic Field Maintenance Services_Service Agreement ST JOHNS TURF CARE Complete Contract Packet.pdf
6a. Athletic Field Maint Questionnaire _Responses from Athletic Directors for April Board.pdf
6a. Athletic Field Maint Cost Sheet for April Board.pdf
6a. Athletic Director Job Description for April Board.pdf

Mrs. Gilhousen submitted CE Form 8A Memorandum of Voting Conflict for state officers and recused herself from voting.  Due to the large number of public speakers wishing to address this issue, this item was heard immediately following the adoption of the Consent Agenda.

Public speakers addressing and supporting this item:

  • Martin Aftuck
  • Jay Stilianou
  • Christina Thompson
  • Brooke Swenson
  • Rob Thompson
  • Izabella Schadegg
  • Jared Moses
  • Chris Gallagher
  • Charles Dickinson
  • Gilda Kinsey
  • Travis Cunningham
  • Chelsey Roberts
  • Shyanne Nash
  • Taylor Wilkinson
  • Abbigail Wigel
  • W. Cary Dicks
  • Marcus Miller
  • Francis Garis
  • Caleb Moncrief
  • Amaya Heflin
  • Thomas Pittman
  • Patrick Murphy 
  • Becky Murphy
  • Christopher Sinsel
  • Daniel Pearce
  • Carrie Prewitt
  • Corey Levine

Mrs. Kerekes would like this item re-addressed in the future to explore the possibility of performing this work in-house and spend mindfully.

Motion to Approve RFP to be Awarded
Vote Results ( Approved )
Motion: Beth Clark
Second: Janice Kerekes
Janice Kerekes - Aye
Ashley Gilhousen - Abstain
Mary Bolla - Aye
Tina Bullock - Aye
Beth Clark - Aye
36. C25 - Elementary School “R” Architect Contract Award (item pulled by Mrs. Bullock)
Elementary R Architect Award.pdf

Mrs. Bullock proposed tabling this item to next month, discussing major construction of new schools, and holding a workshop to prioritize that construction.  She believes the Keystone community has an immediate need for relief from overcrowding.

Superintendent Broskie advised the discussion and resultant approved rezoning in the three high-growth areas included consideration for the opening of Elementary School R to address high-growth and overcrowding at Paterson, and he believes this item should move forward due to the construction/building timeline.  He advised current capacity at Keystone Heights Elementary is related to the size of the cafeteria and that the KHE cafeteria is next on the list to address cafeteria expansion.  He proposed having a feasibility study completed to make decisions with that information incorporated.

Bryce Ellis, Interim Assistant Superintendent Operations, advised that the feasibility study is a 10-12 week study that will produce a third party opinion and should be completed in June.

Bruce Bickner, School Board Attorney, was asked if Mrs. Bullock's presence and participation in the feasibility study constituted a Sunshine violation.  Mr. Bickner advised that, if just one board member is present, it is not a Sunshine violation.

Mrs. Kerekes supports the board and superintendent committing to a timeline now for building the school in the Keystone area due to current overcrowding that needs to be addressed for the portable reduction act.  The feasibility study would include addressing the practical nature of a new building on the Keystone property.  She believes we have a need for three new schools, not two, and that the Educational Facilities Plan should be reviewed/revised.

Mrs. Clark advised current construction is months delayed, and she views this item as an immediate need.

Mrs. Bolla and Mrs. Gilhousen support moving forward with the construction of Elementary School R at this time and holding a workshop following the completion of the feasibility study.  Mrs. Gilhousen discussed the importance of adhering to proper protocols and a process that is fair to the entire county.

Motion to Approve Elementary School "R" Architect Contract Award
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Beth Clark
Janice Kerekes - Nay
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Nay
Beth Clark - Aye
School Board Attorney Remarks
37. School Board Attorney Comments

Mr. Bickner proposed consideration for utilizing Robert's Rules for Small Boards as our prescribed method/guide for following rules of order at board meetings.  Mr. Bickner will prepare and send a proposal to each board member and the superintendent for consideration.

School Board Member Remarks
38. School Board Member Comments

Board members' comments included acknowledging the attendance at this meeting by so many interested people and comments re recent school and community events.

Adjournment  (8:24 p.m.)
Superintendent of Schools School Board Chairman