Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
October 7, 2021 - Regular School Board Meeting
Date: Oct 07 2021 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Josh Stevens, Youth Pastor, High Point Community Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Beth Clark, District 2; Mary Bolla, District 4; Ashley Gilhousen, District 5; Superintendent David S. Broskie; Not Present: Tina Bullock, District 3 (on school board business at a Florida School Boards Association Board of Directors Meeting))
Recognitions and Awards
1. 2021-2022 Drug Free Schools Calendar Winners
Calendar for Drug Free Schools 21-22.pdf

Erika Gilbert, Counselor, Climate and Culture, and Stephanie Geoghagan, Project Coordinator, Clay Action Coalition, shared the attached presentation in recognition of student winners of the Drug-Free Calendar contest sponsored each year by Clay Action Coalition.  Students were recipients of certificates and monetary awards.

2. Clay County Tax Collector Check Presentation to Clay Education Foundation

Makayla Buchanan, Executive Director, and Heather Obermiller, Program Assistant, Clay Education Foundation, introduced Diane Hutchings, Clay County Tax Collector's office, accompanied by Jacqueline Dalton, Kelly McCormick, and Shara Barksdale, who presented a check to the Clay Education Foundation in support of the Tools4Schools initiative.

Mrs. Bolla also noted that Makayla Buchanan recently received statewide recognition from the Consortium of Florida Education Foundations as the 2021 "Consortium Champion." 

3. Garber Automall Presentation

Makayla Buchanan, Executive Director, Clay Education Foundation, introduced Michael Weinert, General Manager and Managing Partner of Garber Automall, who communicated Garber's commitment to the Tools4Schools initiative.  Garber will generously donate a 2021 Ford EcoSport Suv to Clay County District Schools' Teacher of the Year named during February's ceremony.

School Showcase  (None)
Presentations from the Audience (Public Comment)
4. Public Comment

Public Speakers:

  • Patricia Shaffer - substitutes and bus drivers 
  • Travis Christensen - various subjects 
  • Elizabeth Phelps - shortage of subs and Gifted services 
  • Joseph John Cummings - no mask! 
  • Patricia Carpenter - substitutes and bus drivers 
Consent Agenda
5. C1 - Minutes of Board Workshop on August 24, 2021; Student Discipline Hearings and Regular Meeting on September 2, 2021
2021 Aug 24 Workshop.pdf
2021 Sept 2 Student Discipline.pdf (Confidential)
2021 Sept 2 Regular Mtg.pdf
School Board Member
6. C2 - School Board Member Out-of-County Travel Expenses Estimated to Attend FSBA/FADSS 76th Annual Joint Conference
Human Resources
7. C3 - Personnel Consent Agenda
Personnel Consent Agenda 10.7.2021.pdf
8. C4 - Kelly Services Amendments - Substitutes
Clay County ExA.pdf
Updated Proposed Clay County 21 KES.pdf
9. C5 - Salary Schedule - Section IV, Miscellaneous (Substitutes - Minimum Wage Increase)
Minimum Wage Increase 2021.pdf
Instruction-Academic Services
10. C6 - K-12 Academic Services Out of State and Overnight Student Travel
Oct 2021 - Student Travel.pdf
Instruction-Professional Development
11. C7 - Resident Clinical Faculty Memorandum of Understanding between Clay County District Schools and the University of North Florida
MOU Resident Clinical Faculty_University of North Florida.pdf
Executed MOU Resident Clinical Faculty_UNF.pdf
12. C8 - Affiliation Agreement between Clay County District Schools and University of North Florida
220039 UNF Affiliation Agreement.pdf
Executed 220039 UNF Affiliation Agreement.pdf
13. C9 - Affiliation Agreement between Clay County District Schools and Arkansas State University
220037 Arkansas State Univ.pdf
Executed 220037 Arkansas State University.pdf
Instruction-Climate and Culture
14. C10 - Proclamation for Red Ribbon Week
Red Ribbon Week Proclamation #22-05.pdf
15. C11 - Lutheran Services Florida Standard Contract #220043
220043 Lutheran Services Florida (LSF Health Systems) - Amendment 103.pdf
Business Affairs
16. C12 - Proposed Allocation Changes for 2021-2022
21 22 Allocation Summary - October 7, 2021 (2).pdf
Business Affairs-Property
17. C13 - Deletion of Certain Items Report - September, 2021
Deletion Report-September, 2021.pdf
Business Affairs-Purchasing
18. C14 - Contract Renewal - County-Wide Professional Mechanical/Electrical Engineering Services Architect/Engineer Agreement
19. C15 - Contract Renewal – Benefitfocus Agreement for Web Based Enrollment and Eligibility Management System RFP # 18-BA-123
220031 Benefitfocus Amend 2.pdf
20. C16 - Memorandum of Understanding Among the U.S. Naval Criminal Investigative Service and the Participating Federal, State, County, and Municipal Agencies in the Southeast Law Enforcement Alliance Project (LEAP) Information Sharing Initiative Known as the Law Enforcement Information Exchange (LINX)
SOUTHEAST LInX MOU - Nov 2019.pdf
21. C17 - Interlocal Agreement to Sell Low-Priced Fuel to the Clay County Board of County Commissioners for Use of Fire and Rescue Vehicles in the Keystone Heights Area
Interlocal Agreement with Clay County for Keystone Hts. Fuel.pdf
Executed Interlocal Agreement with CCDS for Keystone Hts. Fuel.pdf
22. C18 - Approve school concurrency Proportionate Share Mitigation Agreement with the Reinhold Corporation/Peters Creek Investments LLP, a Jacksonville, Florida limited liability partnership (Saratoga Springs Project)
Concurrency PSM Agreement SBCC_Reinhold_Peters Creek.pdf
23. C19 - Pre-Qualification of Contractors
Table for Board Backup Contractor Prequal, 10.7.21.pdf
24. C20 - Preliminary (Phase II) Plans and Specifications for Elementary School “R”
25. C21 - Change Order #4 (Direct Purchasing) for Tynes Elementary School New Classroom Addition
Change Order #4 (Direct Purchasing) TES New Classroom Addition.pdf
26. C22 - Project Priority List (P.P.L.) to Identify Eligible Projects for Capital Outlay & Debt Service (C.O. & D.S.) Expenditures
Project Priority List.pdf
27. C23 - SchoolDude Facility Condition Assessment Contract
School Dude Solutions Contract.pdf
School Dude Contract Review Approval.pdf
Adoption of Consent Agenda
28. Adoption of Consent Agenda

Mrs. Bolla made an announcement that Mrs. Bullock was not able to attend tonight's meeting due to her representation on the Board of Directors for the Florida School Board Association.  Mrs. Bullock sends her apologies.

Motion to Approve Consent Agenda
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Ashley Gilhousen
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Not Present
Beth Clark - Aye
CCEA Update  (Betsy Reagor)
CESPA Update  (Lonnie Roberts)
Superintendent's Update and Presentations
29. Superintendent's Update
Superintendent's Update October 2021.pdf

Superintendent Broskie addressed the creativity employed by the district in recruiting and retaining needed labor during the current nationwide shortage.  The attached presentation was utilized, highlighting the following:

  • District Performance Date for 2020-21
  • New Initiative - School of the Month
  • National Principals Month
  • COVID-19 Updates
Discussion Agenda
School Board Attorney
30. D1 - Attorney Client Session pursuant to Florida Statute 286.011(8). THIS SESSION IS CLOSED TO THE PUBLIC AND TO ANYONE OTHER THAN THOSE PERSONS DESIGNATED IN FLORIDA STATUTE 286.011(8).

This item was heard last on the agenda.  A recess of the public meeting was called at 7:18 p.m., and the shade meeting was held in accordance with Florida Statute 286.011(8).  A court reporter was present to record the session.  At the conclusion of the private session at 7:33 p.m., the regular meeting was reconvened and was subsequently adjourned at 7:34 p.m. with no further business.

Human Resources
31. D2 - Human Resources Special Action A
Special Action 10.7.2021.pdf (Confidential)
32. D2(a) - Human Resources Special Action B

There were no human resources special actions.

33. D3 - Public Hearing to Approve as Advertised Board Policy, to wit: General Order 9.17, which General Order sets forth requirements relating to school safety, reporting and training, as amended per the requirements of statutory changes.
9.17 CCDS Policy Safety Measures.pdf
Legal Adv. PH_SB Policy 9.17-9.18.pdf

Chair Bolla opened the public hearing.  With no one coming forward to speak to the item, the public hearing was closed.

Motion to Approve as Advertised Board Policy, to wit: General Order 9.17
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Beth Clark
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Not Present
Beth Clark - Aye
34. D4 - Public Hearing to Approve as Advertised Board Policy, to wit: General Order 9.18, which General Order sets forth the Threat Assesment Policy for All Clay County District schools.
9.18 CCDS Threat Assessment Policy.pdf
Legal Adv. PH_SB Policy 9.17-9.18.pdf
Motion to Approve as Advertised Board Policy, to wit: General Order 9.18
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Janice Kerekes
Janice Kerekes - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Not Present
Beth Clark - Aye
School Board Attorney Remarks  (None)
School Board Member Remarks
35. School Board Member Comments

The board discussed the scheduling challenge and conflict posed by the Workshop and the 76th Annual Joint Conference.  A decision was made to not hold a workshop to review the December agenda.  Board members will contact the district with any questions relative to items submitted on the December agenda.

Mrs. Clark expressed appreciation for those in attendance at the meeting and appreciates their preparation of comments when addressing the board.

Mrs. Kerekes thanked Mrs. Ellis' Operations Team for the progress being made in repairing Orange Park High's welding room.

Mrs. Gilhousen expressed gratitude to the public speakers, acknowledging the communications she has received re bus and substitute issues and thanked Mr. Broskie and staff for efforts to curb those effects and assist wherever possible.

Mrs. Bolla extended thanks to the public speakers and those who advocate for students.  The Red Ribbon Week proclamation was highlighted and appreciation extended to the student artists recognized for their accomplishments.  She also enjoyed participating in the National Walk to School event, partnering with Wolfson's Children's Hospital and Plantation Oaks Elementary.

Adjournment  (7:34 p.m.)
Superintendent of Schools School Board Chair