Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
May 2, 2024 - Regular School Board Meeting
Date: May 02 2024 (6:00 p.m.)
Student Showcase  (None)
Invocation  (Jennifer Ahrens-Sims, Asbury United Methodist Church, Orange Park)
Pledge of Allegiance
Call to Order
Recognitions and Awards
1. Recognition of Cognia Accreditation Renewal
2. Recognize Winners of the 2024 Math Field Day
3. Recognition of Winterguard and Indoor Percussion Championships
4. Recognition of Visual Arts Students
5. Recognition of 2023-2024 Superintendent's Student Advisory Council Members
6. 2024-2025 Drug Free Schools Calendar Winners
7. Recognition of State & International Science Fair Winners
8. Recognition of Poster Contest Winners by Clay Soil and Water Conservation District
9. Recognition of 2024 Wes Whiddon Scholarship Recipients
10. Recognize Recipients of Superintendent's Florida Pre-Paid Scholarships
11. Recognition of Student Finalist for the Youth Volunteer of the Year Award
Presenters
School Showcase  (None)
Presentations from the Audience (Public Comment)
Discussion Agenda
Human Resources
12. D1 - Human Resources Special Action A
Special Action A (5).pdf (Confidential)
13. D2 - Human Resources Special Action B
14. D3 - Human Resources Special Action C
Instruction-Reading/Library Media
15. D4 - Public Hearing to Approve as Advertised Revisions to the CHALLENGED MATERIALS POLICY- RECONSIDERATION OR REVIEW OF LIBRARY MATERIALS
Legal Advertisement Notice of PH for Proposed Challenged Materials Policy-Reconsideration or Review of Library Materials.pdf
04.2024 Proposed Challenged Materials Policy-Reconsideration or Review of Library Materials.pdf
Business Affairs
16. D5 - Request for the Adoption of Resolution No. 24-22, Authorizing the Issuance of the Certificates of Participation, Series 2024A and the Cash Defeasance of the outstanding Certificates of Participation, Series 2012; Certificates of Participation, Series 2014; and Certificates of Participation, Series 2017
Resolution 24-22 School Board COPS Certificate.pdf
17. D6 - Request for Clay School Board Leasing Corporation to Adopt Resolution No. 24-22A, Authorizing the Issuance of Certificates of Participation, Series 2024A
Resolution 24-22A School Board Leasing Corp_COPS.pdf
Consent Agenda
Superintendent
18. C1 - Minutes of School Board Workshop on March 26, 2024; Student Discipline Hearings and Regular Meeting on April 4, 2024
2024 Mar 26 Workshop.pdf
2024 Apr 4 Student Hearings.pdf (Confidential)
2024 Apr 4 Regular Mtg.pdf
19. C2 - Controlled Open Enrollment (COE) Plan for the 2024-2025 School Year
Clay County District Schools COE Plan 2024-25 SY.pdf
School Board Member
20. C3 - School Board Member Out-of-County Travel Expenses Estimated to Attend FSBA/FADSS Annual Summer Conference
Human Resources
21. C4 - Personnel Consent Agenda
Personnel Consent Agenda - 48 Hour.pdf
22. C5 - Renewal of List of Physicians and Medical Facilities authorized to conduct physical examinations required for certain groups of employees.
Approved Physicians, Facilities, Fees - Sheet1.pdf
Instruction-Academic Services
23. C6 - K-12 Academic Services Out of State and Overnight Student Travel
May 2024 Student Travel.pdf
24. C7 - Sharing Security and Privacy Agreement between the School Board of Clay County and the Boys and Girls Club of Northeast Florida (BGCNF)
240142 Boys & Girls Club Privacy Agreement.pdf
25. C8 - Approval for new 3-year Florida Virtual School Curriculum Contract for K-12
FLVS Contract 240150 2023-2024 Board.pdf
26. C9 - Approval for the Purchase of i-Ready Mathematics K-5 for the 2024-2025 School Year
240152 - Curriculum Associates Contract - pending Board approval.pdf
Instruction-Exceptional Student Education
27. C9A - Proclamation #24-23 to Recognize May as National Speech-Language-Hearing Month in Clay County
Proclamation #24-23 Speech-Language-Hearing Month.pdf
Instruction-Professional Development
28. C10 - Affiliation Agreement between Clay County District Schools and University of Central Florida (UCF)
240141 UCF Teacher Internship.pdf
Instruction-Reading/Library Media
29. C11 - Library Media Services Manual
Library Media Services Manual May 2024 (Draft) (1).pdf
Instruction-Climate and Culture
30. C12 - Proclamation of Mental Health Month May 2024
2024 Mental Health Awareness Month Proclamation.pdf
31. C13 - Approval to Advertise and Notice of Public Hearing 2024-2025 Student & Family Handbook and Code of Student Conduct
Legal Adv. Notice of PH Student and Family Handbook and Code of Student Conduct.pdf
Summary of Changes - 24_25 Code of Conduct.pdf
Board Redline Copy - 2024_2025 - CCDS Student and Family Handbook and Code of Student Conduct.pdf
Business Affairs
32. C14 - Proposed Allocation Changes for 2023-2024
05.02.24 - 23-24 Allocation Summary.pdf
33. C15 - Proposed Allocation Changes for 2024-2025
Business Affairs-Accounting
34. C16 - Monthly Financial Reports for March, 2024
March 2024 Monthly Board Financial Report.pdf
March 2024 Monthly Board Property Report.pdf
Contracts Signed by Superintendent $50,000 to $100,000.pdf
35. C17 - Budget Amendment Report for March 31, 2024
March Amendments.pdf
Business Affairs-Property
36. C18 - DELETION OF CERTAIN ITEMS REPORT APRIL, 2024
DELETION OF CERTAIN ITEMS REPORT APRIL, 2024.pdf
Business Affairs-Purchasing
37. C19 - BID Renewal
38. C20 - Contract - Third-Party Administrator (TPA) Benefit Consultant
240157 Bailey Group Service Agreement (3).pdf
39. C21 - BID Award
Operations-Facilities
40. C22 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Keystone Heights High School Visitor Concession Stand
41. C23 - Change Order #2 for Green Cove Springs Junior High School Window/HVAC Replacement (Buildings 1, 2, & 3)
Change Order #2 GCJ Window HVAC Replacement Building 1, 2, & 3
42. C24 - Change Order #1 for Orange Park Junior High School Roof Repair/Replacement Buildings 1, 2, 3, & 4
Change Order #1 for OPJ Roof Repair Replacement Buildings 1, 2, 3, & 4
43. C25 - Prequalification of Contractors
Table for Board Backup Contractor Prequal, 5.2.24
44. C26 - Wilkinson Junior High School Fire Alarm Replacement Contract Award
Wilkinson Executed Contract.pdf
45. C27 - Interlocal Agreement with the Clay County Sheriff’s Office for Low-Priced Gasoline in the Middleburg Area
240158 CCSO_Fuel Agreement.pdf
46. C28 - Oakleaf Junior High School Classroom Addition Guaranteed Maximum Price (GMP) Bid Package 1 (Site Work)
REV 1 OLJ Contract Amendment #1 GMP #1 PE.pdf
47. C29 - Lake Asbury Junior High School Classroom Addition Guaranteed Maximum Price (GMP) Bid Package 1 (Site Work)
LAJ Portable Relocation - Amendment 1.pdf
48. C30 - Schematic/Preliminary/Final (Phase I, II, and II) Plans and Specifications for Lake Asbury Junior High School Classroom Addition Guaranteed Maximum Price (GMP) Bid Package 1 (Site Work)
49. C31 - Schematic/Preliminary/Final (Phase I, II, and II) Plans and Specifications for Oakleaf Junior High School Classroom Addition Guaranteed Maximum Price (GMP) Bid Package 1 (Site Work)
Adoption of Consent Agenda
CCEA Update  (Victoria Kidwell)
CESPA Update  (Lonnie Roberts)
Superintendent's Update and Presentations
School Board Attorney Remarks
School Board Member Remarks
Adjournment