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Teacher Inservice Center, Fleming Island High School, 2233 Village Square Parkway | ||||||||||||||||
Please join us at 5:45 p.m. for our Student Showcase. | ||||||||||||||||
May 4, 2017 - Regular School Board Meeting | ||||||||||||||||
Date: May 04 2017
(6:00 p.m.)
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Student Showcase (5:45 p.m. - Ridgeview High School NJROTC) | ||||||||||||||||
Invocation (Rev. Chris Willett, Assistant Pastor at Pinewood Presbyterian Church) | ||||||||||||||||
Pledge of Allegiance (RHS Color Guard) | ||||||||||||||||
Call to Order (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.) | ||||||||||||||||
Recognitions and Awards | ||||||||||||||||
1. Recognize 2017 State Science Fair Finalist | ||||||||||||||||
Science Expo State Official Copy.pdf | ||||||||||||||||
Minutes: Together, Mike Wingate, Nancy Watson, and Jamie Shaw recognized the Science Expo winners, both students and business partners. See attached list for names of student winners. |
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2. Recognize Fleming Island High's Boys Soccer Team | ||||||||||||||||
FIH Boys Soccer Team.pdf | ||||||||||||||||
Minutes: Mr. Michael Wingate invited Principal Pittman to speak and give recognition to the Fleming Island Boy's Soccer team as the Florida 4-A State Champions this school year. They are currently ranked 5th nationally. Reed Davis, one Florida Player of the Year, will find out next week if he is the national winner. See attached list for team member names. |
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3. Recognize Fleming Island High student - Jason Davis | ||||||||||||||||
Minutes: Principal Pittman recognized student athlete Jason Davis, for winning the State Championship for 3-A Wrestling. He is the first State Champion in the history of the school for wrestling. |
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4. Recognize Outstanding 2016-2017 School Volunteers | ||||||||||||||||
Minutes: Superintendent Davis presented certificates to Clay County's 2016-2017 Outstanding School Volunteers.
Donald Clark was also selected by the Florida Department of Education as the Region II winner and was awarded a plaque sent to the district from Commissioner Pam Stewart for outstanding support of education and student learning as a Florida school volunteer. |
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School Showcase (SEDNET Program) | ||||||||||||||||
Scheduled Citizen Requests | ||||||||||||||||
5. Scott Studer - CyberPatriot Elementary School Program | ||||||||||||||||
Minutes: Mr. Studer promoted the Cyber Education initiative with provides interactive learning modules aimed at increasing grade K-6 student awareness of online safety and cybersecurity principles. |
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Presentations from the Audience (Public Comment) | ||||||||||||||||
6. Public Comments | ||||||||||||||||
Minutes:
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Consent Agenda | ||||||||||||||||
Superintendent | ||||||||||||||||
7. C1 - Minutes of Workshop meeting on March 27, 2017; Student Hearings on April 4, 2017; and Regular meeting on April 6, 2017 | ||||||||||||||||
March 27 Workshop Minutes.pdf | ||||||||||||||||
Apr 6 Regular Meeting.pdf | ||||||||||||||||
2017 April 4 Disc.pdf (Confidential) | ||||||||||||||||
8. C2 - 2017-2018 Bradford County Agreement | ||||||||||||||||
Bradford County Agreement.pdf | ||||||||||||||||
IT-Communications | ||||||||||||||||
9. C3 - E-Rate - Contract Award (Wireless) | ||||||||||||||||
E-Rate Letter of Intent.pdf | ||||||||||||||||
IT-Data & Accountability | ||||||||||||||||
10. C4 - Extra DES Contracted Services for ERP Conversion Process | ||||||||||||||||
DES Contract.pdf | ||||||||||||||||
Human Resources | ||||||||||||||||
11. C5 - Personnel Consent Agenda | ||||||||||||||||
Personnel Consent Agenda 5 4 2017.pdf | ||||||||||||||||
12. C6 - Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2017-2018 | ||||||||||||||||
Bargaining Teams 2017 2018.pdf | ||||||||||||||||
Human Resources-Support | ||||||||||||||||
13. C7 - Renewal of 2017-2018 List of Physicians and Medical Facilities authorized to conduct physical examinations and drug tests required for certain groups of employees. | ||||||||||||||||
2017-2018 List of Physicians Drug tests.pdf | ||||||||||||||||
Instruction-Elementary/Title I | ||||||||||||||||
14. C8 - SIPPS (Systematic Instruction in Phonological Awareness, Phonics and Sight Words) Materials Request. | ||||||||||||||||
Instruction-Exceptional Student Education | ||||||||||||||||
15. C9 - Mainspring Academy contract 16-17 and ESY. | ||||||||||||||||
Mainspring 16 17 ESY2017c no name.pdf | ||||||||||||||||
Instruction-Instructional Resources | ||||||||||||||||
16. C10 - Permission to Purchase Achieve 3000 | ||||||||||||||||
Achieve3000PurchasePlanApril (1).pdf | ||||||||||||||||
17. C11 - Permission to Publish an advertisement for Social Studies Textbook Adoption K-5 | ||||||||||||||||
18. C12 - Permission to publish Environmental Science textbook | ||||||||||||||||
Instruction-K-12 Academic | ||||||||||||||||
19. C13 - K-12 Academic Support - Student Travel | ||||||||||||||||
May 2017 - Student Travel.pdf | ||||||||||||||||
Instruction-Professional Development | ||||||||||||||||
20. C14 - PD Consultant for St. Johns Country Day School: Title IIa Funds | ||||||||||||||||
Dive DEEPdt Consultant - SJCDS.pdf | ||||||||||||||||
Instruction-Climate and Culture | ||||||||||||||||
21. C15 - Resolution #17-20 National School Nurse Week May 6-12, 2017 | ||||||||||||||||
nurses week 2017.pdf | ||||||||||||||||
instruction-STEM | ||||||||||||||||
22. C16 - Intel Math Program Professional Development | ||||||||||||||||
Intel Math (Summer).pdf | ||||||||||||||||
Intel Cohort Proficiency by Skill.pdf | ||||||||||||||||
INTEL Math In Feeder School (1) (1).pdf | ||||||||||||||||
Intel - pre and post by teacher - all cohorts (2).pdf | ||||||||||||||||
Business Affairs | ||||||||||||||||
23. C17 - Request approval of the Florida Youth Challenge 2017-18 Payroll Calendar | ||||||||||||||||
Calendar Florida Youth Challenge Academy 2017-2018.pdf | ||||||||||||||||
24. C18 - Internal Account Audits FY16 | ||||||||||||||||
FY16 AUDITS & RESPONSES.pdf | ||||||||||||||||
SUMMARY OF AUDIT FINDINGS TOTALED BY FINDING.pdf | ||||||||||||||||
Summary of Audit Findings by School (1).pdf | ||||||||||||||||
SUMMARY OF AUDIT FINDINGS TOTALED BY SCHOOL.pdf | ||||||||||||||||
25. C19 - 2016-2017 Proposed Allocation Changes | ||||||||||||||||
Allocation Summary -May 4, 2017 for 2016-2017.pdf | ||||||||||||||||
Business Affairs-Accounting | ||||||||||||||||
26. C20 - Warrants and Vouchers for March 2017 | ||||||||||||||||
March 2017 Warrants & Vouchers.pdf | ||||||||||||||||
27. C21 - Budget Amendments for the Month of March 2017 | ||||||||||||||||
March 2017 Budget Amendment.pdf | ||||||||||||||||
March 2017 Board Impact Statement.pdf | ||||||||||||||||
28. C22 - Monthly Financial Report for March, 2017 | ||||||||||||||||
March 2017 Financials.pdf | ||||||||||||||||
Business Affairs-Property | ||||||||||||||||
29. C23 - Monthly Property Report - March, 2017 - Furniture/Equipment | ||||||||||||||||
Furniture-Equipment Report-March, 2017.pdf | ||||||||||||||||
30. C24 - Monthly Property Report - March, 2017 - AV Materials | ||||||||||||||||
Audiovisual Report-March, 2017.pdf | ||||||||||||||||
31. C25 - Monthly Property Report - March, 2017 - Software | ||||||||||||||||
Software Report-March, 2017.pdf | ||||||||||||||||
32. C26 - Monthly Property Report - March, 2017 - Vehicles | ||||||||||||||||
Vehicles Report-March, 2017.pdf | ||||||||||||||||
33. C27 - Deletion of Certain Items Report - May, 2017 | ||||||||||||||||
Deletion Report-May, 2017.pdf | ||||||||||||||||
Deletion Report (Attachments)-May, 2017.pdf | ||||||||||||||||
Operations | ||||||||||||||||
34. C28 - Interlocal Agreement between the Clay County Sheriff and the School Board of Clay County | ||||||||||||||||
Agreement between CCSO and CCSB.pdf | ||||||||||||||||
Operations-Facilities | ||||||||||||||||
35. C29 - Keystone Heights High School (KHS) Repiping Science Wing Contract Award | ||||||||||||||||
36. C30 - Clay High School Culinary Arts Renovation Contract Award | ||||||||||||||||
CHS Culinary Renovation Bid Tab.pdf | ||||||||||||||||
37. C31 - Pre-qualification of Contractors | ||||||||||||||||
Contractor List 5,4,17.pdf | ||||||||||||||||
38. C32 - Keystone Heights Elementary School Parent Pickup Redesign Contract Award | ||||||||||||||||
Bid Tab KHE Parent Pickup.pdf | ||||||||||||||||
39. C33 - Middleburg High School Culinary Arts Renovation Redesign Contract Award | ||||||||||||||||
Bid Tab MHS Culinary Arts.pdf | ||||||||||||||||
40. C34 - Front Entrance Security Enhancements County-Wide Contract Award | ||||||||||||||||
Bid Tab Front Entrance Security.pdf | ||||||||||||||||
41. C35 - Deductive Change Order #1 (Direct Purchasing) for Doctors Inlet Elementary Fire Alarm Replacement | ||||||||||||||||
CO 1 DIS Fire Alarm Replacement.pdf | ||||||||||||||||
42. C36 - Deductive Change Order #1 (Direct Purchasing) for Orange Park Junior High School Parking Lot Lighting Renovation | ||||||||||||||||
CO 1 OPJ Parking Lot Lighting.pdf | ||||||||||||||||
Adoption of Consent Agenda | ||||||||||||||||
43. Adoption of Consent Agenda | ||||||||||||||||
Minutes: Prior to adoption of the Consent agenda, public comments were heard from James Otto on Consent Items #C15 and C36.
Mr. Davis inquired about C6 and asked that he be allowed to add the new Director of Transportation, once selected, to the CESPA Bargaining Team for 2017-2018. The Board agreed by consensus.
Following approval of the Consent agenda, Board Member Carol Studdard read Resolution #17-20 for National School Nurse Week, May 6-12, 2017. |
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CCEA Update (Renna Lee Paiva) | ||||||||||||||||
CESPA Update (Teresa Dixon) | ||||||||||||||||
Superintendent's Update and Presentations | ||||||||||||||||
44. American Heart Association | ||||||||||||||||
Minutes: Superintendent Davis presented on the district's partnership with the American Heart Association and honored three event coordinators and their principals as Champions of Change for their support and fundraising efforts for the American Heart Association. Mark Owens, Youth Market Director for the American Heart Association, came forward and spoke in support of the partnership.
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Discussion Agenda | ||||||||||||||||
School Board Member | ||||||||||||||||
45. D8 - Refinancing of the Certificate of Participation Series 2005B | ||||||||||||||||
Minutes: Due to the district's financial advisors (Ford and Associates) being present in the audience, this item was moved up in the agenda. |
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Human Resources | ||||||||||||||||
46. D1 - Human Resources - Special Action - A | ||||||||||||||||
Special Action A 5 4 17.pdf (Confidential) | ||||||||||||||||
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47. D2 - Proposed Supplemental Allocations for 2017-2018 | ||||||||||||||||
2017-2018 Proposed Supplemental Allocations.pdf | ||||||||||||||||
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Instruction-Instructional Resources | ||||||||||||||||
48. D3 - Public Hearing to approve, as advertised, Alg 1 with Financial Literacy Textbook Adoption | ||||||||||||||||
Alg 1 Quote.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed. |
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49. D4 - Public Hearing to approve as advertised, Social Studies Textbook Adoption 6-12 | ||||||||||||||||
SS Adoption.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed. |
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Instruction-K-12 Academic | ||||||||||||||||
50. D5 - Public Hearing to approve, as advertised, amendments to School Board Policy 4.28(C) "Chaperones on School Trips" (Ref. F.S. 1001.41) | ||||||||||||||||
April 2017 - 4.28ChaperonesDraft.docx.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. James Otto came forward to speak to the item. Following Mr. Otto's remarks, the public hearing was closed.
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Business Affairs | ||||||||||||||||
51. D6 - Proposed Allocation Changes for 2017-2018 | ||||||||||||||||
2017 May 4 - Allocation Summary2.pdf | ||||||||||||||||
Minutes: Public comments were heard from the following who expressed concerns about the deletion of the technology allocation at Lakeside Elementary.
Board discussion followed in which there was concern about the budget forecast, consistency among the schools, and whether the school could meet the student enrollment for the allocation. Mr. Davis felt the school would reach the 800 student threshold, but cautioned that if the allocation was added and the enrollment was not met, the allocation may have to be deleted.
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52. D7 - Proposed Allocations for District Staff 2017-2018 | ||||||||||||||||
2017-2018 Proposed District Staff Allocations.pdf | ||||||||||||||||
Voting Conflict - Kerekes.pdf | ||||||||||||||||
Minutes: Chairman Kerekes began by stating that she would abstain from voting on this item due to a family relationship and that she would be filing the required documentation.
Lengthy Board discussion took place with concern about adding positions in light of the dismal budget forecast. Questions were asked and answered about various administrative positions. The Board asked for updated organizational charts and a budget review. Mr. Davis said he is aiming for a budget workshop for the end of May. He does not feel the district office is overstaffed and as a transformational, innovative leader, he asked for support in approving the district package. During discussion and deliberation, the Board agreed to allow the Superintendent to hire an outside consultant to assist with the construction of School Y in lieu of adding a full-time allocation. |
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Business Affairs-Property | ||||||||||||||||
53. D9 - Public Hearing to approve, as advertised, revisions to School Board Policy 5.03 C for Property Record Accounting | ||||||||||||||||
Financial Accounting Policies And Procedures_Revised_5_4_2017.pdf | ||||||||||||||||
Minutes: Chairman Kerekes opened the public hearing. Being no one present to speak to the item, the public hearing was closed. |
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Operations-Facilities | ||||||||||||||||
54. D10 - Adopt Updated Educational Impact Fee Technical Report and Resolution for Transmittal to the Board of County Commissioners (BCC) | ||||||||||||||||
Impact Fee Technical Report 2017.pdf | ||||||||||||||||
RESOLUTION status quo (1).pdf | ||||||||||||||||
Minutes: Public Comments:
Board discussion followed with general consensus to maintain educational impact fees at status quo. Following the motion to approve, Chairman Kerekes officially read into the record Resolution #17-21 to adopt the Impact Fee Technical Report and to maintain the educational impact fees imposed by ordinance at their current level. |
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School Board Remarks | ||||||||||||||||
55. Comments | ||||||||||||||||
Minutes: Board members comments were heard. |
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Adjournment (10:09 a.m.) | ||||||||||||||||
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