Agenda Plus
School Board of Clay County
Teacher Inservice Center, Fleming Island High School, 2233 Village Square Parkway
Please join us at 5:45 p.m. for our Student Showcase.
May 4, 2017 - Regular School Board Meeting
Date: May 04 2017 (6:00 p.m.)
Student Showcase  (5:45 p.m. - Ridgeview High School NJROTC)
Invocation  (Rev. Chris Willett, Assistant Pastor at Pinewood Presbyterian Church)
Pledge of Allegiance  (RHS Color Guard)
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Betsy Condon, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Recognitions and Awards
1. Recognize 2017 State Science Fair Finalist
Science Expo State Official Copy.pdf
Minutes:

Together, Mike Wingate, Nancy Watson, and Jamie Shaw recognized the Science Expo winners, both students and business partners.   See attached list for names of student winners.

2. Recognize Fleming Island High's Boys Soccer Team
FIH Boys Soccer Team.pdf
Minutes:

Mr. Michael Wingate invited Principal Pittman to speak and give recognition to the Fleming Island Boy's Soccer team as the Florida 4-A State Champions this school year.  They are currently ranked 5th nationally. Reed Davis, one Florida Player of the Year, will find out next week if he is the national winner.  See attached list for team member names.

3. Recognize Fleming Island High student - Jason Davis
Minutes:

Principal Pittman recognized student athlete Jason Davis, for winning the State Championship for 3-A Wrestling.  He is the first State Champion in the history of the school for wrestling. 

4. Recognize Outstanding 2016-2017 School Volunteers
Minutes:

Superintendent Davis presented certificates to Clay County's 2016-2017 Outstanding School Volunteers.

  • Emily Siddon (Youth Volunteer) at Lake Asbury Junior High with 60 volunteer hours 
  • Joe and Mauren Knotts (Adult Volunteers) at Grove Cove Springs Junior with 84 volunteer hours
  • Donald Clark (Senior Volunteer) at Bannerman Learning Center with 1420 hours logged over the past 5 years

Donald Clark was also selected by the Florida Department of Education as the Region II winner and was awarded a plaque sent to the district from Commissioner Pam Stewart for outstanding support of education and student learning as a Florida school volunteer.

School Showcase  (SEDNET Program)
Scheduled Citizen Requests
5. Scott Studer - CyberPatriot Elementary School Program
Minutes:

Mr. Studer promoted the Cyber Education initiative with provides interactive learning modules aimed at increasing grade K-6 student awareness of online safety and cybersecurity principles.

Presentations from the Audience (Public Comment)
6. Public Comments
Minutes:
  • Christina Palazzi - contract concerns
  • James Otto- football concerns and general comments   
  • Roel Escamilla - culture and climate of Clay County  
  • Rebecca Smith- staffing allocations 
  • Donna Mace - opt out testing    
  • Brandye Mackey-  racial concerns  
  • Dr. Lawanda Ravoira  - Delores Barr Weaver Policy Center (disparate treatment of girls and young women)  
  • Keith Nichols - new school buses with AC   
  • Nekea Sanders - promotes work of Delores Barr Weaver Policy Center     
  • Travis Christensen - board meeting civility  
Consent Agenda
Superintendent
7. C1 - Minutes of Workshop meeting on March 27, 2017; Student Hearings on April 4, 2017; and Regular meeting on April 6, 2017
March 27 Workshop Minutes.pdf
Apr 6 Regular Meeting.pdf
2017 April 4 Disc.pdf (Confidential)
8. C2 - 2017-2018 Bradford County Agreement
Bradford County Agreement.pdf
IT-Communications
9. C3 - E-Rate - Contract Award (Wireless)
E-Rate Letter of Intent.pdf
IT-Data & Accountability
10. C4 - Extra DES Contracted Services for ERP Conversion Process
DES Contract.pdf
Human Resources
11. C5 - Personnel Consent Agenda
Personnel Consent Agenda 5 4 2017.pdf
12. C6 - Appointment of Clay County School Board's CCEA and CESPA Bargaining Team Members for 2017-2018
Bargaining Teams 2017 2018.pdf
Human Resources-Support
13. C7 - Renewal of 2017-2018 List of Physicians and Medical Facilities authorized to conduct physical examinations and drug tests required for certain groups of employees.
2017-2018 List of Physicians Drug tests.pdf
Instruction-Elementary/Title I
14. C8 - SIPPS (Systematic Instruction in Phonological Awareness, Phonics and Sight Words) Materials Request.
Instruction-Exceptional Student Education
15. C9 - Mainspring Academy contract 16-17 and ESY.
Mainspring 16 17 ESY2017c no name.pdf
Instruction-Instructional Resources
16. C10 - Permission to Purchase Achieve 3000
Achieve3000PurchasePlanApril (1).pdf
17. C11 - Permission to Publish an advertisement for Social Studies Textbook Adoption K-5
18. C12 - Permission to publish Environmental Science textbook
Instruction-K-12 Academic
19. C13 - K-12 Academic Support - Student Travel
May 2017 - Student Travel.pdf
Instruction-Professional Development
20. C14 - PD Consultant for St. Johns Country Day School: Title IIa Funds
Dive DEEPdt Consultant - SJCDS.pdf
Instruction-Climate and Culture
21. C15 - Resolution #17-20 National School Nurse Week May 6-12, 2017
nurses week 2017.pdf
instruction-STEM
22. C16 - Intel Math Program Professional Development
Intel Math (Summer).pdf
Intel Cohort Proficiency by Skill.pdf
INTEL Math In Feeder School (1) (1).pdf
Intel - pre and post by teacher - all cohorts (2).pdf
Business Affairs
23. C17 - Request approval of the Florida Youth Challenge 2017-18 Payroll Calendar
Calendar Florida Youth Challenge Academy 2017-2018.pdf
24. C18 - Internal Account Audits FY16
FY16 AUDITS & RESPONSES.pdf
SUMMARY OF AUDIT FINDINGS TOTALED BY FINDING.pdf
Summary of Audit Findings by School (1).pdf
SUMMARY OF AUDIT FINDINGS TOTALED BY SCHOOL.pdf
25. C19 - 2016-2017 Proposed Allocation Changes
Allocation Summary -May 4, 2017 for 2016-2017.pdf
Business Affairs-Accounting
26. C20 - Warrants and Vouchers for March 2017
March 2017 Warrants & Vouchers.pdf
27. C21 - Budget Amendments for the Month of March 2017
March 2017 Budget Amendment.pdf
March 2017 Board Impact Statement.pdf
28. C22 - Monthly Financial Report for March, 2017
March 2017 Financials.pdf
Business Affairs-Property
29. C23 - Monthly Property Report - March, 2017 - Furniture/Equipment
Furniture-Equipment Report-March, 2017.pdf
30. C24 - Monthly Property Report - March, 2017 - AV Materials
Audiovisual Report-March, 2017.pdf
31. C25 - Monthly Property Report - March, 2017 - Software
Software Report-March, 2017.pdf
32. C26 - Monthly Property Report - March, 2017 - Vehicles
Vehicles Report-March, 2017.pdf
33. C27 - Deletion of Certain Items Report - May, 2017
Deletion Report-May, 2017.pdf
Deletion Report (Attachments)-May, 2017.pdf
Operations
34. C28 - Interlocal Agreement between the Clay County Sheriff and the School Board of Clay County
Agreement between CCSO and CCSB.pdf
Operations-Facilities
35. C29 - Keystone Heights High School (KHS) Repiping Science Wing Contract Award
36. C30 - Clay High School Culinary Arts Renovation Contract Award
CHS Culinary Renovation Bid Tab.pdf
37. C31 - Pre-qualification of Contractors
Contractor List 5,4,17.pdf
38. C32 - Keystone Heights Elementary School Parent Pickup Redesign Contract Award
Bid Tab KHE Parent Pickup.pdf
39. C33 - Middleburg High School Culinary Arts Renovation Redesign Contract Award
Bid Tab MHS Culinary Arts.pdf
40. C34 - Front Entrance Security Enhancements County-Wide Contract Award
Bid Tab Front Entrance Security.pdf
41. C35 - Deductive Change Order #1 (Direct Purchasing) for Doctors Inlet Elementary Fire Alarm Replacement
CO 1 DIS Fire Alarm Replacement.pdf
42. C36 - Deductive Change Order #1 (Direct Purchasing) for Orange Park Junior High School Parking Lot Lighting Renovation
CO 1 OPJ Parking Lot Lighting.pdf
Adoption of Consent Agenda
43. Adoption of Consent Agenda
Minutes:

Prior to adoption of the Consent agenda, public comments were heard from James Otto on Consent Items #C15 and C36.

 

Mr. Davis inquired about C6 and asked that he be allowed to add the new Director of Transportation, once selected, to the CESPA Bargaining Team for 2017-2018.  The Board agreed by consensus.

 

Following approval of the Consent agenda, Board Member Carol Studdard read Resolution #17-20 for National School Nurse Week, May 6-12, 2017.         

Motion
Motion to approve the Consent agenda as presented.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
CCEA Update  (Renna Lee Paiva)
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
44. American Heart Association
Minutes:

Superintendent Davis presented on the district's partnership with the American Heart Association and honored three event coordinators and their principals as Champions of Change for their support and fundraising efforts for the American Heart Association.  Mark Owens, Youth Market Director for the American Heart Association, came forward and spoke in support of the partnership. 

  • School Event Coordinators:  Rose Woolwine (OVE), Stephanie Shafer (SLE), Allison Mattox (TES)
  • School Principals:  Tracey Kendrick (OVE), Nancy Crowder (SLE), Laura Fogarty (TES)

 

Discussion Agenda
School Board Member
45. D8 - Refinancing of the Certificate of Participation Series 2005B
Minutes:

Due to the district's financial advisors (Ford and Associates) being present in the audience, this item was moved up in the agenda.  

Motion
Motion to approve
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Human Resources
46. D1 - Human Resources - Special Action - A
Special Action A 5 4 17.pdf (Confidential)
Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Betsy Condon
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
47. D2 - Proposed Supplemental Allocations for 2017-2018
2017-2018 Proposed Supplemental Allocations.pdf
Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-Instructional Resources
48. D3 - Public Hearing to approve, as advertised, Alg 1 with Financial Literacy Textbook Adoption
Alg 1 Quote.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.  

Motion
Motion to approve
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
49. D4 - Public Hearing to approve as advertised, Social Studies Textbook Adoption 6-12
SS Adoption.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Carol Studdard
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Instruction-K-12 Academic
50. D5 - Public Hearing to approve, as advertised, amendments to School Board Policy 4.28(C) "Chaperones on School Trips" (Ref. F.S. 1001.41)
April 2017 - 4.28ChaperonesDraft.docx.pdf
Minutes:

Chairman Kerekes opened the public hearing.  James Otto came forward to speak to the item.  Following Mr. Otto's remarks, the public hearing was closed.  

 

Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Business Affairs
51. D6 - Proposed Allocation Changes for 2017-2018
2017 May 4 - Allocation Summary2.pdf
Minutes:

Public comments were heard from the following who expressed concerns about the deletion of the technology allocation at Lakeside Elementary.

  • Joseph Lobeck
  • Kelly Joregan 

Board discussion followed in which there was concern about the budget forecast, consistency among the schools, and whether the school  could meet the student enrollment for the allocation.   Mr. Davis felt the school would reach the 800 student threshold, but cautioned that if the allocation was added and the enrollment was not met, the allocation may have to be deleted.

 

Motion
Motion to approve the item with the addition of one technology teacher allocation at Lakeside Elementary School.
Vote Results ( Approved )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
52. D7 - Proposed Allocations for District Staff 2017-2018
2017-2018 Proposed District Staff Allocations.pdf
Voting Conflict - Kerekes.pdf
Minutes:

Chairman Kerekes began by stating that she would abstain from voting on this item due to a family relationship and that she would be filing the required documentation.  

 

Lengthy Board discussion took place with concern about adding positions in light of the dismal budget forecast.  Questions were asked and answered about various administrative positions.  The Board asked for updated organizational charts and a budget review.   Mr. Davis said he is aiming for a budget workshop for the end of May.    He does not feel the district office is overstaffed and as a transformational, innovative leader, he asked for support in approving the district package.  During discussion and deliberation, the Board agreed to allow the Superintendent to hire an outside consultant to assist with the construction of School Y in lieu of adding a full-time allocation.

Motion
Amend motion for approval of 2017-2018 district staff allocations with the deletion of Administrator on Assignment, Director of Elementary Education, Building Automation Systems Coordinator, Supervisor of Secondary Education, and Director of Facilities Planning & Construction.
Minutes
Motion failed for lack of a second.
Vote Results ( Not Started )
Motion: Betsy Condon
Second:
Motion
Motion to Approve
Vote Results ( Rejected )
Motion: Carol Studdard
Second: Mary Bolla
Janice Kerekes - Abstain
Carol Studdard - Aye
Betsy Condon - Nay
Ashley Gilhousen - Nay
Mary Bolla - Aye
Motion
Motion to approve the proposed 2017-2018 district staff allocations with the deletion of Supervisor of Secondary Education, Building Automation Coordinator, and Director of Facilities Planning & Construction.
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Carol Studdard
Janice Kerekes - Abstain
Carol Studdard - Aye
Betsy Condon - Nay
Ashley Gilhousen - Aye
Mary Bolla - Aye
Business Affairs-Property
53. D9 - Public Hearing to approve, as advertised, revisions to School Board Policy 5.03 C for Property Record Accounting
Financial Accounting Policies And Procedures_Revised_5_4_2017.pdf
Minutes:

Chairman Kerekes opened the public hearing.  Being no one present to speak to the item, the public hearing was closed.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Betsy Condon
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Operations-Facilities
54. D10 - Adopt Updated Educational Impact Fee Technical Report and Resolution for Transmittal to the Board of County Commissioners (BCC)
Impact Fee Technical Report 2017.pdf
RESOLUTION status quo (1).pdf
Minutes:

Public Comments:

  • James Otto 
  • Travis Christensen 
  • Keith Nichols 

Board discussion followed with general consensus to maintain educational impact fees at status quo.  Following the motion to approve, Chairman Kerekes officially read into the record Resolution #17-21 to adopt the Impact Fee Technical Report and to maintain the educational impact fees imposed by ordinance at their current level.  

Motion
Motion to approve
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Betsy Condon - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
School Board Remarks
55. Comments
Minutes:

Board members comments were heard. 

Adjournment  (10:09 a.m.)
Superintendent of Schools School Board Chairman