Agenda Plus
School Board of Clay County
Teacher Inservice Center, 2233 Village Square Parkway, Fleming Island, FL
November 7, 2024 - Regular School Board Meeting
Date: Nov 07 2024 (6:00 p.m.)
Student Showcase  (Ridgeview Elementary School Cougar Sound, Mrs. Williams, Music teacher)
Invocation  (Pastor Faith Parry, Fleming Island United Methodist Church)
Pledge of Allegiance
Call to Order  (Present: Erin Skipper, District 1; Mary Bolla, District 2, Beth Clark, District 3; Michele Hanson, District 4; Ashley Gilhousen, District 5; Superintendent David Broskie)
Recognitions and Awards
1. Recognition of the 2024-2025 Clay County Principal of the Year
Minutes:

Superintendent Broskie recognized Sarah Brennan, Tynes Elementary School, as Clay County's Principal of the Year.

2. Recognition of the 2024-2025 Clay County Assistant Principal of the Year
Minutes:

Superintendent Broskie recognized Christina Thompson, Oakleaf High School, as Clay County's Assistant Principal of the Year.

3. Recognition of the 2023-2024 Schools of Excellence
2024 Schools of Excellence.pdf
Minutes:

Superintendent Broskie shared the attached visual presentation recognizing the following Clay County schools designated by the Florida Department of Education as 2023-2024 Schools of Excellence:

  • Orange Park Elementary
  • Keystone Heights Elementary
  • Lake Asbury Elementary
  • Robert M. Paterson Elementary 
  • Fleming Island Elementary
  • Thunderbolt Elementary
  • Shadowlawn Elementary
  • Discovery Oaks Elementary
  • Green Cove Springs Junior High
  • Lakeside Junior High
  • Fleming Island High
Presenters
4. Safety and Security Quarterly Report
Minutes:

Matthew Boyack, Director of Safety and Security, per Florida Statute 1001.212(13)(c), provided the required quarterly report required by the Office of Safe Schools (OSS).  Mr. Boyack reported that, as of October 1, 2024 (the end of quarter 1), Clay County District schools had four (4) schools inspected or reinspected by the FLDOE Office of Safe Schools.  This represents 9.09% of the total schools (4/44).  One hundred percent (all four inspected schools) were found to not have any school safety requirement deficiencies.

School Showcase  (Ridgeview Elementary School, Courtney Schumacher, Principal)
Presentations from the Audience (Public Comment)
5. Public Comment
Minutes:

There were no public speakers addressing specific agenda items.

Public speakers addressing non-specific items (these speakers were heard following the adoption of the consent agenda):

  • Jeffrey Marshall 
  • Echo Nova 
  • Bruce Friedman 
  • Sheila Torres
  • Wayne Bolla
Discussion Agenda
Human Resources
6. D1 - Human Resources Special Action A
Special Action A.pdf (Confidential)
Motion
Motion to Approve Human Resources Special Action A
Vote Results ( Approved )
Motion: Mary Bolla
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
7. D2 - Human Resources Special Action B
Special Action B.pdf (Confidential)
Motion
Motion to Approve Human Resources Special Action B
Vote Results ( Approved )
Motion: Beth Clark
Second: Mary Bolla
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
8. D3 - Human Resources Special Action C
Special Action C .pdf (Confidential)
Motion
Motion to Approve Human Resources Special Action C
Vote Results ( Approved )
Motion: Mary Bolla
Second: Erin Skipper
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
9. D4 - Human Resources Special Action D
Minutes:

There was no Human Resources Special Action D.

Consent Agenda
Superintendent
10. C1 - Minutes of Special Meeting on September 12, 2024; School Board Workshop and Special Meeting on September 24, 2024; Student Hearings and Regular Meeting on October 3, 2024
2024 Sep 12 Special Mtg PH on Final Budget.pdf
2024 Sep 24 Workshop.pdf
2024 Sep 24 Special Mtg.pdf
2024 Oct 3 Student Hearings.pdf (Confidential)
2024 Oct 3 Regular Mtg.pdf
School Board Member
11. C2 - Independent Contractor Services Agreement between School Board of Clay County, Florida and RSM US LLP for Internal Auditing Services
250085 RSM Independent Contractor Services Agreement _ Clay County District School_2024-10-23.FINAL.pdf
Executed 250085 SBCC_RSM US LLP.pdf
Human Resources
12. C3 - Personnel Consent Agenda
Personnel Consent Agenda 11_7_24 Updated.pdf
13. C4 - Ratification of the 2024-2025 Amendment to the 2023-2024 through 2025-2026 Master Contract between the Clay Education Support Professional Association Local 7409 and the Clay County School Board.
2024-2025 CESPA Ratification Package 10_21_24.pdf
14. C5 - Proclamation 25-07 to Establish November 18-22, 2024 as National Education Week and November 20, 2024 as Educational Support Professionals' Day
Proclamation 25-17 National Education Week.pdf
Instruction-Academic Services
15. C6 - Elementary Student Out of State Travel
PES_FT_Wild Adv_Dec24.pdf
WES_Wild Adv_FT_March2025.pdf
16. C7 - Approval to Amend Vista Higher Learning Contract #250005
Vista Higher Learning_250005_CLAY Independent Contractor Services Agreement _ Final.pdf
250084 Amendment to 250005 Vista Higher Learning for Nov Board Approval.pdf
Executed 250084 Vista Higher Lerning Amendment.pdf
Instruction-K-12 Academic
17. C8 - K-12 Academic Services Out of State and Overnight Student Travel
November 2024 Student Travel.pdf
Instruction-Professional Development
18. C9 - UNF Jacksonville Teacher Residency (JTR) AmeriCorps Program Affiliation Agreement between Clay County District Schools and the University of North Florida
240192 UNF Affiliation Agreement (AmeriCorps) (2).pdf
Executed UNF Affiliation Agreement.pdf
19. C10 - Professional Development School Program Memorandum of Understanding between Clay County District Schools and the University of North Florida
250051 UNF Professional Dev.pdf
Executed MOU SBCC_UNF Board of Trustees.pdf
Instruction-Climate and Culture
20. C11 - Proclamation #25-08 to Establish School Psychologist Week November 11-15, 2024
Proclamation #25-08 School Psychology Week 2024.pdf
21. C12 - Affiliation Agreement- Grand Canyon University
250080 Grand Canyon University.pdf
Executed 250080 Grand Canyon University.pdf
22. C13 - Affiliation Agreement- Florida Gulf Coast University
250079 Gulf Coast University.pdf
Executed 250079 Florida Gulf Coast University.pdf
23. C14 - Affiliation Agreement Renewal- Liberty University
250048 Liberty University Contract.pdf
24. C15 - Affiliation Agreement- Florida State University
250008 FSU Addendum 210063.pdf
FSU Sch Counselor Addendum- fully executed.pdf
Business Affairs
25. C16 - Proposed Allocation Changes for 2024-2025
11.07.24 - 24-25 Allocation Summary.pdf
Business Affairs-Accounting
26. C17 - Monthly Financial Reports for September, 2024
September 2024 Monthly Board Financial Report.pdf
July Monthly Property Report.pdf
August Monthly Property Report.pdf
September Monthly Property Report.pdf
Contracts 50 Thousand and greater.pdf
27. C18 - Budget Amendment Report for September 30, 2024
Sep 2024 Budget Amendment Statement.pdf
Business Affairs-Property
28. C19 - DELETION OF CERTAIN ITEMS REPORT OCTOBER, 2024
DELETION OF CERTAIN ITEMS REPORT OCTOBER, 2024.pdf
Business Affairs-Purchasing
29. C20 - BID Renewal
Operations
30. C21 - Memorandum Of Understanding Between Clay County District Schools and the Clay County Sheriff’s Office to provide access to the Chris Hixon, Coach Aaron Feis, and Coach Scott Beigel Guardian Program
24-24 Guardian MOU.pdf
Operations-Facilities
31. C22 - Shadowlawn Elementary School HVAC Repair/Replacement Contract Award
Shadowlawn Elementary HVAC Contract
32. C23 - Change Order #2 for Orange Park High School Media Center Renovation
Chnage Order #2 OPH Media Center Renovation
33. C24 - Final Completion of Lakeside Elementary School Restroom Renovation
LSE Restroom Renovation Final Completion.pdf
34. C25 - Change Order #2 (Days Only) for Keystone Heights High School Visitor Concession Stand
Change Order #2 (Days Only) KHS Concession Stand
35. C26 - Prequalification of Contractors
Table for Board Backup Contractor Prequal, 11.7.24
36. C27 - Change Order #1 for Lake Asbury Junior High School Classroom Addition
CO #1 LAJ Classroom Addition.pdf
37. C28 - Change Order #7 for Clay High School Gym Renovations
CO #7 CHS Gym Renovations.pdf
38. C29 - Substantial and Final Completion of Clay High School Gym Renovation
CHS Gym Renovations Substantial & Final Completion.pdf
39. C30 - Advertisement and Notice of Public Hearing on Amendments to School Board Policy 6.01, Educational and Ancillary Facilities
PUBLIC NOTICE FOR SCHOOL BOARD POLICY 6.01 CHANGE
Section 6.00 Support Services policy change
40. C31 - Approval to Advertised Attendance Boundary Realignment for Oakleaf Junior High, Lake Asbury Junior High and Wilkinson Junior High Schools
PUBLIC NOTICE FOR OLJ LAJ AND WJH BOUNDARY CHANGES
Maps OLJ and LAJ and WJH Boundary Changes
Adoption of Consent Agenda
41. Adoption of Consent Agenda
Motion
Motion to Adopt Consent Agenda
Vote Results ( Approved )
Motion: Erin Skipper
Second: Beth Clark
Ashley Gilhousen - Aye
Mary Bolla - Aye
Beth Clark - Aye
Michele Hanson - Aye
Erin Skipper - Aye
CCEA Update  (Victoria Kidwell)
CESPA Update  (None)
Superintendent's Update and Presentations
42. Superintendent's Update
Superintendent's Update 11-07-2024.pdf
Minutes:

Superintendent Broskie shared the attached visual presentation highlighting the following:

  • Schools of the Month
  • Students of the Month
  • Academically High Performing District
  • Hurricane Milton
  • Upcoming Events
School Board Attorney Remarks  (None)
School Board Member Remarks
43. School Board Member Remarks
Bolla's Final Comments.pdf
Minutes:

Mrs. Hanson noted the genuine enthusiasm and love for students of retiring board member, Mrs. Bolla.  She would like the board to consider how to obtain stakeholder input as the student section of school board policies is being addressed through the process of re-writing all policies with Neola.  She plans to hold forums to involve parents, teachers, administrators, and staff.  She also appreciated her recent visit to Clay Hill Elementary.

Mrs. Clark thanked Mrs. Bolla for welcoming her four years ago and for their shared time together over shared conversation, dining, and during rides to graduation ceremonies.

Mrs. Skipper noted the many activities held last month as well as her desire for more parental involvement, more communication, and the need to revamp and implement all policies.  She commented on the large amount of work the board has done in the past two years and indicated she is always available to receive communication.  She extended good wishes to Mrs. Bolla in her travels and noted Mrs. Bolla is the loudest cheerleader and that she appreciates their professional relationship and vigorous discussions.

Mrs. Gilhousen, the board member who served the longest with Mrs. Bolla, appreciated Mrs. Bolla for her willingness to be herself and share genuinely from her heart, noting that she has been encouraged by Mrs. Bolla's faith and is a better board member for knowing her.

Mrs. Bolla shared a visual presentation (attached) and reflected on her 49-year career in education.  She noted the importance of creating space for people to share their stories, the joy experienced when interacting with students both in and out of the classroom, the colleagues with whom she worked, the pride experienced at student graduations, and reiterated the gratitude she has consistently expressed to staff and students throughout her career.

Adjournment  (7:40 p.m.)
Superintendent of Schools School Board Chair