Agenda Plus
School Board of Clay County
Teacher Inservice Center - Fleming Island High School, 2233 Village Square Parkway
Artwork is provided this month by our students at Orange Park Junior High School - Abbie Shipe, Art Teacher
October 3, 2019 - Regular School Board Meeting
Date: Oct 03 2019 (6:00 p.m.)
Invocation  (Rev. Jeff Styron, Executive Pastor - High Point Community Church)
Pledge of Allegiance
Call to Order  (Present: Janice Kerekes, District 1; Carol Studdard, District 2; Tina Bullock, District 3; Mary Bolla, District 4; Ashley Gilhousen, District 5; and Superintendent Addison Davis.)
Student Showcase  (Orange Park Junior High School Chorus - Kristen Richard, Music Teacher)
Recognitions and Awards  (None)
Presenters
1. Veritas Steel Grant Check Presentation to Project Lead The Way for Orange Park High School
Minutes:

Alice Paulk, Director of Career and Technical Education, introduced Sam Hopper from Veritas Steel as well as Orange Park High staff who were present at the meeting.  Veritas Steel was recognized for their $10,000 financial commitment over the next three years to Project Lead the Way.

2. Pragmatic Works Check Presentation and Clay Education Foundation Update
CEF Report October School Board Meeting.pdf
Minutes:

Brian Knight, who is the Founder/CEO of Pragmatic Works, presented a check in the amount of $5,000 to the Clay Education Foundation. Pragmatic Works currently funds CTE programs at Middleburg High School, offers summer coding and programming classes for students, and is now supporting a new Foundation-led program, "Let's Read, Clay."   Makayla Buchanan, Executive Director of the Clay Education Foundation, gave an update of the Foundation's partnerships. grant opportunities, and the success of the teacher supply depot.  To date, the Education Foundation has received $157,000 in total contributions for this school year.  

3. Cost Savings Report from Cenergistic, Inc.
Cenergistic board report-Clay, FL.pdf
Minutes:

Phil Hans, Director of Maintenance,  introduced Rick Collier from Cenergistic who gave an overview of the district's cost savings and reported on the value of having this energy program.  Currently, 28 of the district's schools have earned the EnergySTAR certification demonstrating their commitment to high standards in energy conservation.  

4. Florida Safe School Assessment Findings
Minutes:

John Ward, Director of Safety & Security, gave a brief description of the Florida Safe School guidelines and the school district's areas in need of improvement.  In accordance with Section 286.0113(1) of Florida Statutes, specific details were shared with the Board in a private meeting on September 24, 2019.

 

School Showcase  (Orange Park Junior High School - Justin Faulkner, Principal)
Presentations from the Audience (Public Comment)
5. Public Comments
Minutes:

Gerald Schaeffer - discrimination of male students in local elementary schools

 

Consent Agenda
Superintendent
6. C1 - Minutes of Workshop and Special Meeting on August 27, 2019; Special Meeting on August 30, 2019; Student Hearings and Regular Meeting on September 5, 2019.
August 27 Workshop Minutes.pdf
August 27 Special Meeting Minutes.pdf
August 30 Special Meeting Minutes.pdf
September 5 Regular Meeting Minutes.pdf
2019 Sep 5 - Student Hearings Minutes - Google Docs.pdf (Confidential)
School Board Attorney
7. C2A - Approve Mutual Aid Agreement between Clay County District Schools Police Department and Green Cove Springs Police Department
Green Cove Springs Police Department.pdf
Executed MOU GCSPD 19 20.pdf
8. C2B - Approve Mutual Aid Agreement between Clay County District Schools Police Department and Orange Park Police Department
Orange Park Police Department.pdf
9. C2C - Approve Mutual Aid Agreement between Clay County District Schools Police Department and Clay County Sheriff’s Office
Clay County Sheriff's Office.pdf
Human Resources
10. C3 - Personnel Consent Agenda
Personnel Consent Agenda 10 3 2019.pdf
11. C4 - Approve Advertisement and Notice of Intent to Adopt proposed amendments to School Board Policies 2.00 Human Resources, 2.00 Appendices A, B & C and 3.00 Employee Relations
NOTICE OF APPROVAL TO ADVERTISE SB Policy.pdf
2.0 HUMAN RESOURCES (1).pdf
3.00 EMPLOYEE RELATIONS.pdf
2.00 APPENDICES A,B,C.pdf
Instruction-Academic Services
12. C5 - K-12 Academic Services Out of State and Overnight Student Travel
Oct - 2019 - Student Travel.pdf
13. C6 - Approval of the Florida Virtual School Contract Amendment
190013a FLVS Amendment.pdf
C6 Executed-Florida Virtual Contract Amendment.pdf
Instruction-Climate and Culture
14. C7 - First Coast Mobile Audiology Independent Contractor Services Agreement 2019-20
19 20 First Coast Audiology Approved.pdf
C7 Executed-First Coast Audiology.pdf
15. C8 - Patricia Becton Transition Coach Contract 2019-2021
19 21 Patricia Becton Transition Coach.pdf
C8 Executed-Patricia Becton Contract.pdf
16. C9 - Clay County District Schools & St. Leo University Agreement
St. Leo University & CCDS.pdf
C9 Executed-St. Leo Univ Agreement.pdf
Business Affairs
17. C10 - Proposed Allocation Changes for 2019-2020
Allocation Summary - October 3, 2019.pdf
Business Affairs-Purchasing
18. C11 - Deletion of Certain Items Report - September, 2019
Deletion Report-September, 2019.pdf
19. C12 - BID Renewal
Operations
20. C13 - Purchase of Computer Aided Dispatch (CAD) software, via Central Square Technologies, for the Clay County District Schools Police Department
Centeral Square Attachment.pdf
Operations-Facilities
21. C14 - Substantial and Final Completion of W.E. Cherry Elementary Re-Roof Buildings 1 and 2
SubComp, WEC ReRoof Buildings 1 and 2.pdf
FinalComp, WEC ReRoof Buildings 1 and 2.pdf
22. C15 - Substantial and Final Completion of Grove Park Elementary Re-Roof Buildings 8, 9A and 9B
SubComp, GPE ReRoof Buildings 8, 9a and 9b.pdf
FinalComp, GPE ReRoof Buildings 8 9A and 9B.pdf
23. C16 - Substantial and Final Completion of Lakeside Junior High School Parking Lot Lighting Replacement
SubComp, LSJ Parking Lot Lighting Replacement.pdf
FinalComp, LSJ Parking Lot Lighting Replacement.pdf
24. C17 - Substantial and Final Completion of Wilkinson Junior High School Parking Lot Lighting Replacement
SubComp, WJH Parking Lot Lighting Replacement.pdf
FinalComp, WJH Parking Lot Lighting Replacement.pdf
25. C18 - Change Order #2 for Lakeside Junior High School Parking Lot Lighting Improvements
ChgOrder2, LSJ Parking Lot Lighting Replacement.pdf
26. C19 - Change Order #2 for Wilkinson Junior High School Parking Lot Lighting Improvements
ChgOrder2, WJH Parking Lot Lighting Replacement.pdf
27. C20 - Pre-qualification of Contractors
Table for Board Backup Contractor Prequal, 10.3.19.pdf
28. C21 - Substantial and Final Completion of Keystone Heights Elementary Parent Pickup/Parking Improvements
SubComp, KHE Parent Pickup Parking Improvements.pdf
FinalComp, KHE Parent Pickup Parking Improvements.pdf
29. C22 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Orange Park High School HVAC Repair/Replacement Building 4 Gymnasium
30. C23 - Substantial and Final Completion of Middleburg Elementary School Re-Roof Buildings 4 and 9
FinalComp, MBE ReRoof Buildings 4 and 9.pdf
SubComp, MBE ReRoof Buildings 4 and 9.pdf
31. C24 - Schematic/Preliminary/Final (Phase I, II, and III) Plans and Specifications for Keystone Heights High School Site Improvements (Sanitary Line).
32. C25 - Change Order #2 for Paterson Elementary School Fire Alarm Replacement
CO 2 PES Fire Alarm Replacement.pdf
33. C26 - Change Order #2 for Fleming Island Elementary School Fire Alarm Replacement
CO 2 FIE Fire Alarm Replacement.pdf
34. C27 - Change Order #2 for Orange Park Elementary School Fire Alarm Replacement
CO 2 OPE Fire Alarm Replacement.pdf
35. C28 - Substantial and Final Completion of Paterson Elementary School Fire Alarm Replacement
PES Fire Alarm Substantial & Final.pdf
36. C29 - Substantial and Final Completion of Orange Park Elementary School Fire Alarm Replacement
OPE Fire Alarm Substantial & Final.pdf
37. C30 - Substantial and Final Completion of Fleming Island Elementary School Fire Alarm Replacement
FIE Fire Alarm Substantial & Final.pdf
Adoption of Consent Agenda
38. Adoption of Consent Agenda
Motion
Motion to approve the Consent Agenda with the exception of Item C2 which was moved to Discussion.
Vote Results ( Approved )
Motion: Mary Bolla
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
CCEA Update  (Renna Lee Paiva )
CESPA Update  (Teresa Dixon)
Superintendent's Update and Presentations
39. Baseline Data Sets - Fall 2019
Baseline Data Sets-Fall 2019.pdf
Minutes:

Superintendent Davis' update included baseline comparisons for iReady Reading and Math, new instructional resources and comparisons for Algebra I and Geometry, Science and Civics.

October's Champion of Change was Derald Sweatt for his hard work establlishing a safe and welcome environment for all bus riders along with developing a positive culture within the Transportation Department.

Discussion Agenda
Superintendent
40. C2 - Approve Final Order in Case No. 18-2333, styled Abbie Andrews, Easter Brown, Cherry Deaton, Donna Foster and Danielle Perricelli, Petitioners vs Clay County School Board. (Item pulled by Mrs. Kerekes)
Final Order - DOAH Case No. 18-2333.pdf
Minutes:

At the request of the attorney attending for the petitioners and with the permission of the Chair, this item was moved ahead on the agenda as the first Discussion item. 

Public comments here heard from the following individuals:

  • Betsy Reagor
  • Attorney H.B. Stivers

Mrs. Kerekes pulled the item in order to make a second motion following approval of the Final Order to ensure that the teachers are paid.

Motion
Motion to approve the Final Order
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
Motion
Motion to instruct the superintendent to immediately pay all five petitioners, Abbie Andrews, Cherry Deaton, Donna Foster, Easter Brown, and Danielle Perricelli the $1200 scholarship they would have received under the 2017 Florida Best and Brightest Teacher Scholarship Program.
Vote Results ( Approved )
Motion: Janice Kerekes
Second: Tina Bullock
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
41. D1 - 2020 Legislative Priorities
2020 Legislative Priorities.pdf
Minutes:

A motion to approve was made by Mary Bolla and seconded by Tina Bullock,  and Superintendent Davis then reviewed the proposed priorities in more detail.  

Following Board discussion which resulted in some minor changes, the motion and second were withdrawn and the consensus was to bring the item back on the November agenda with the updated changes. 

School Board Member
42. D2 - Consider moving the December 5, 2019, Regular meeting to Thursday, December 12, 2019. (Submitted by Mrs. Studdard)
Minutes:

Board Attorney Bruce Bickner stated that due to a prior commitment he would not be able to attend the meeting on December 12th but would be available in advance to review any concerns about items on the agenda.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
43. D3 - Discuss and give direction to the Superintendent for providing School Resource Officer Coverage for District Charter Schools (Submitted by Mrs. Gilhousen)
Minutes:

Public Speakers;

  • Trish Diggins 
  • Marc Smith 
  • Sarah Davis 
  • Cheryl Banks 

Mrs. Gilhousen stated she had placed this item on the agenda at the request of the school (St. Johns Classical Academy).  She stated that a survey of the parents showed they want a deputy and to be treated as other schools in the district.  Based on the legal interpretation given by Board Attorney Bruce Bickner and the response of the attorney for St. Johns Classical, Mrs. Gilhousen noted there are differences of opinions and some legal concerns with jurisdiction.

Mrs. Gilhousen made a motion to allow the Superintendent the latitude to secure a Resource Officer in the Charter Schools as he deems in the best interest of the students.  The motion was seconded by Mrs. Bolla for discussion purposes.   Mr. Bickner pointed out the item was not placed on the agenda as an action item but that direction could be given to the Superintendent by consensus.  Board discussion ensued about the legal and liability issues of placing school district police officers on the non-public property to perform their duties.  Following the discussion, the motion and second were withdrawn. Mrs. Gilhousen then asked and the Superintendent agreed to work with the Charter schools to explore alternatives for a workable plan.   

Human Resources
44. D4 - Human Resources Special Action A
Special Action A 10 3 2019.pdf (Confidential)
Motion
Motion to approve
Vote Results ( Approved )
Motion: Mary Bolla
Second: Ashley Gilhousen
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
45. D5 - Human Resources Special Action B
Special Action B 10 3 2019.pdf (Confidential)
Minutes:

Mrs. Kerekes stated she believed the punishment should be stronger, up to and including termination.

Motion
Motion to approve
Vote Results ( Approved )
Motion: Ashley Gilhousen
Second: Mary Bolla
Janice Kerekes - Aye
Carol Studdard - Aye
Ashley Gilhousen - Aye
Mary Bolla - Aye
Tina Bullock - Aye
School Board Attorney Remarks  (None)
School Board Member Remarks
46. Comments
Minutes:

Board member comments were heard.

 

Adjournment  (8:55 p.m.)
Superintendent of Schools School Board Chairman